Notice of annual general meeting of shareholders of Nordecon AS
The management board of Nordecon AS (the "Company") (registry code 10099962,
address Toompuiestee 35, 10149 Tallinn) hereby calls an annual general meeting
of shareholders, which shall be held on 21 May 2025 at 10:00 am at the Radisson
Blu Hotel Olümpia conference hall Sigma (Liivalaia 33, 10118 Tallinn).
The list of shareholders entitled to vote at the general meeting is determined
on 14 May 2025 as at the end of the working day of the Nasdaq CSD Estonia
settlement system.
The registration of the participants of the annual general meeting begins at
9:00 am and ends at 10:00 am at the venue of the general meeting.
For registration, please submit:
* in case of a shareholder who is a natural person, a passport or ID card as a
document of identification, the representative of the shareholder must also
submit a valid power of attorney in written format;
* in case of a shareholder who is a legal entity, a valid extract from the
respective register where the legal entity is registered and which provides
the basis of the representative's right to represent the shareholder (legal
representation) and the representative's passport or ID card or any other
document of identification with a photo. If the legal entity is represented
by a person who is not a legal representative of the legal entity, a valid
power of attorney in written format must also be submitted.
Prior to the annual general meeting, a shareholder may notify the Company of
giving a proxy or cancelling a proxy by sending a respective digitally signed
power of attorney or a PDF format copy of the original power of attorney (the
original must be submitted at the meeting) to the e-mail address
[email protected] (mailto:[email protected]) or by delivering the
original power of attorney in person during working days from 10:00 am until
4:00 pm to the address Toompuiestee 35, 10149 Tallinn not later than by the last
working day prior to the annual general meeting, i.e. by 20 May 2025 at 4:00 pm.
The template power of attorney is available at the Company's website at
www.nordecon.com (http://www.nordecon.com).
Pursuant to the resolution of the Company's supervisory board of 23 April 2025,
the agenda of the annual general meeting is as follows:
1. Approval of the Company's annual report for the 2024 financial year and
proposal for the distribution of profit
2. Election of the auditor for the 2025 financial year and deciding on the
remuneration of the auditor
3. Extension of the authorisations of the supervisory board members and
remuneration of the supervisory board members
The supervisory board of the Company makes the following proposals to the
shareholders:
Agenda item No. 1. Approval of the Company's annual report for the 2024
financial year and proposal for the distribution of profit
1.1. To approve the Company's consolidated annual report for the 2024
financial year as submitted by the management board.
1.2. To distribute the profit of the Company as follows: the net profit
attributable to the shareholders of the Company for the 2024 financial year
amounts to 3,827 thousand euros. The retained profit of previous periods
amounts to 919 thousand euros. To leave the retained profit of previous
periods undistributed and not pay dividends to the shareholders. To not make
any appropriations to the legal reserve or other reserves provided for by
the law or the articles of association.
Agenda item No. 2. Election of auditor for the 2025 financial year and deciding
on the remuneration of the auditor
The management board has carried out a competition in spring 2023 for the
appointment of an audit firm for the Company for the following 3-year period
(financial years 2023-2025) and has selected KPMG Baltics OÜ from the submitted
offers as the best candidate in terms of quality and the price of the service.
The auditor has confirmed as required by the Corporate Governance Code that it
has no work, economic or other relations that would threaten its independence
while rendering the auditing service.
The audit firm KPMG Baltics OÜ has provided auditing service to the Company in
2024 based on the contract. KPMG Baltics OÜ has provided auditing services in
accordance with the aforementioned contract and the Company has no objections to
the quality of the auditing service.
2.1. To elect the current audit firm of the group, KPMG Baltics OÜ, as the
auditor of the Company for the financial year 2025 and to pay for the
services according to the agreement.
Agenda item No. 3. Extension of the authorisations of the supervisory board
members and remuneration of the supervisory board members
3.1. In connection with the expiration of the term of office of the
supervisory board members Toomas Luman, Andre Luman, Sandor Liive and Vello
Kahro on 20 May 2025, to extend the authorisations of the current
supervisory board members Toomas Luman, Andre Luman, Sandor Liive and Vello
Kahro for a new statutory term until 20 May 2030.
3.2. To determine that as from 1 June 2025 the amount of the remuneration
payable to the chairman of the supervisory board is 13,500 euros per month,
to the vice-chairman of the supervisory board 4,500 euros per month and to
the other supervisory board members 1,500 euros per month.
________________________
The 2024 annual report of the Company and the independent auditor's report are
available for review on the website of Nasdaq Tallinn Stock Exchange
www.nasdaqbaltic.com (http://www.nasdaqbaltic.com).
All documents pertaining to the annual general meeting of the Company, including
the draft resolutions and the reasoning of agenda items presented by the
shareholders and the respective draft resolutions, the 2024 annual report,
independent auditor's report and profit distribution proposal and the written
report of the supervisory board regarding the annual report and any other data
to be published under the law and other relevant information regarding the
agenda are available for review as of 24 April 2025 on the website of the
Company at www.nordecon.com (http://www.nordecon.com) and as attachments to the
stock exchange announcement on calling the general meeting. Questions related to
the annual general meeting or its agenda items may be sent to the e-mail address
[email protected] (mailto:[email protected]). The questions, answers,
shareholders' proposals regarding the agenda items and the minutes of the
general meeting will be published on the website of the Company at
www.nordecon.com (http://www.nordecon.com).
A shareholder has the right to receive information on the activities of the
Company from the management board at the general meeting. If the management
board refuses to disclose the information, the shareholder may demand that the
general meeting decides on the lawfulness of the shareholder's request or may
file within two weeks after the general meeting a petition to a court by way of
proceedings on petition to obligate the management board to disclose the
information.
Shareholders whose shares represent at least 1/20 of the share capital of the
Company may propose draft resolutions with respect to each item on the agenda
not later than 3 days before the annual general meeting is held, i.e. by 18 May
2025. Proposals must be sent in writing to the Company's e-mail address
[email protected] (mailto:[email protected]) or the Company's seat at
the address: Nordecon AS Toompuiestee 35, 10149 Tallinn.
Shareholders, whose shares represent at least 1/20 of the share capital of the
Company, may request that additional items be added on the agenda of the annual
general meeting not later than 15 days before the annual general meeting is
held, i.e. by 6 May 2025. Requests must be sent in writing to the Company's e-
mail address [email protected] (mailto:[email protected]) or the
Company's seat at the address: Nordecon AS Toompuiestee 35, 10149 Tallinn.