EX-99.2 3 d177656dex992.htm EX-99.2 EX-99.2
Table of Contents

Exhibit 99.2


LOGO

NOTICE OF

2016 ANNUAL GENERAL AND SPECIAL

MEETING OF SHAREHOLDERS

 

 

INFORMATION CIRCULAR

APRIL 7, 2016


Table of Contents

LOGO

 

Our mission is to be the world’s preeminent silver

producer, with a reputation for excellence in

discovery, engineering, innovation and

sustainable development.

 

 

 


Table of Contents
What’s Inside    

Notice of our 2016 Annual General and Special Meeting of Shareholders

    i   

About this Information Circular

    ii   

About the Meeting

    1   

Items of Business

    2   

Voting

    2   

Director Nominees

    6   

About the Auditor

    11   

Advisory ‘Say on Pay’ Resolution

    12   

Governance

    13   

Corporate Governance Overview

    14   

Ethical Business Conduct

    14   

About the Board

    14   

Board Committees

    16   

Director Attendance

    19   

Director Compensation

    20   

Executive Compensation

    22   

Compensation Discussion and Analysis

    23   

Components of Executive Compensation

    29   

Total Executive Compensation Summary

    38   

Employment Agreements, Change Of Control and Other Termination Payments

    38   

Share Ownership Requirements

    40   

Additional Company Information

    41   

Additional Governance Disclosure and Appendices

    42   

Appendix A Corporate Governance Disclosure

    43   

Appendix B Summary of Stock Option Plan

    50   

Appendix C Mandate of the Board of Directors

    52   

 

 



Table of Contents

2016 ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS  

 

 

 

LOGO

Notice of our 2016 Annual General and Special Meeting of Shareholders

 

 

 

WHEN:    WHERE:

Wednesday, May 11, 2016

  

Malaspina Room at the Fairmont Waterfront Hotel)

2:00 p.m. (Vancouver time)

  

900 Canada Place Way, Vancouver, British Columbia

 

We will cover the following items of business:

 

  1.

Receive our consolidated financial statements for the financial year ended December 31, 2015, and the auditor’s report thereon.

 

 

  2.

Fix the number of directors on the Board at eight (8).

 

 

  3.

Elect eight directors to hold office until our 2017 annual general and special meeting of shareholders.

 

 

  4.

Reappoint Deloitte LLP as our independent auditor to hold office until our 2017 annual general and special meeting of shareholders and authorize the directors to set the auditor’s pay.

 

 

  5.

Consider a non-binding advisory “say on pay” resolution approving our approach to executive compensation.

 

 

  6.

Transact any other business that may properly come before the meeting.

 

Your vote is important.

You are entitled to receive this notice and vote at our 2016 annual general and special meeting of shareholders (the Meeting) if you owned common shares of Pan American Silver Corp. as of the close of business on March 30, 2016 (the record date for the Meeting).

The accompanying management information circular contains important information about what the Meeting will cover, who can vote and how to vote. Please read it carefully.

If you have any questions about the procedures to be followed to qualify to vote at the Meeting or about obtaining and depositing the required form of proxy, you should contact Computershare by telephone (toll free) at 1-800-564-6253.

BY ORDER OF THE BOARD OF DIRECTORS

(signed) Michael Steinmann

Michael Steinmann,

President, CEO and Director

Vancouver, British Columbia

April 7, 2016

 

 

 

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2016 ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS  

 

 

 

LOGO

About this Information Circular

 

You have received this management information circular (the Circular) because our records indicate that you owned Pan American common shares (Shares) as of the close of business on March 30, 2016 (the record date), for the 2016 annual general and special meeting of shareholders to be held at 2:00 p.m. (Vancouver time) on Wednesday, May 11, 2016 (the Meeting). You have the right to attend the Meeting and vote on the various items of business to be addressed at the Meeting in person or by proxy. You retain these rights if the Meeting is adjourned or postponed.

 

 

Both the Board of Directors (the Board) and management of Pan American encourage you to vote. Our management will be soliciting your vote for this Meeting and any Meeting that is reconvened if it is postponed or adjourned.

 

Management’s solicitation of proxies will be conducted by mail and may be supplemented by telephone or other personal contact to be made without special compensation by our directors, officers and employees of or by our registrar and transfer agent. We have retained Kingsdale Shareholder Services (Kingsdale) as our proxy solicitation agent for the Meeting to whom customary fees for such services will be paid. We will bear all costs of solicitation, but will not reimburse shareholders’ nominees or agents for costs incurred in obtaining their principal’s authorization to execute forms of proxy.

 

Unless otherwise indicated, all currency amounts stated in this Circular are stated in the lawful currency of the United States.

    

 

In this document, we, us, our, Pan American and the Company mean Pan American Silver Corp.

 

You, your and shareholder mean holders of Shares of Pan American as of the record date.

 

Your vote is important. This Circular describes what the Meeting will cover and how to vote. Please read it carefully and vote, either by completing the form included with this package or by attending the Meeting in person.

 

 
      

This Circular is dated April 7, 2016. Unless otherwise stated, information in this Circular is as of March 30, 2016.

Receiving Documents

This Circular is expected to be mailed to our shareholders on or about April 14, 2016 with a proxy or voting instruction form in accordance with applicable laws.

This Circular and other materials are being sent to both registered and non-registered shareholders.

If you are a registered shareholder, send your completed proxy by fax or mail, or on the internet, to Computershare Investor Services Inc. (Computershare). They must receive your proxy by 2:00 p.m. (Vancouver time) on Monday, May 9, 2016, or at least 48 hours (excluding Saturdays, Sundays and statutory holidays in British Columbia) prior to the time of any adjournment or postponement of the Meeting. The chairman of the Meeting has the discretion to accept or reject late proxy forms.

If you are a non-registered shareholder and you have received these materials from us or our agent, we have obtained your name, address and information about your shareholdings from your securities broker, custodian, nominee, fiduciary or other intermediary holding these securities on your behalf in accordance with applicable requirements of securities regulators. By sending these materials to you directly, we (and not your intermediary) have assumed responsibility for delivering them to you and executing your proper voting instructions. Please return your voting instructions as specified in the enclosed voting information form.

If you are a non-registered shareholder and object to us receiving access to your personal name and address, we have provided these documents to your broker, custodian, fiduciary or other intermediary to forward to you. Please follow the voting instructions that you receive from your intermediary. Your intermediary is responsible for properly executing your voting instructions.

 

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2016 ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS  

 

 

As a shareholder, you can decide if you want to receive paper copies of our interim and annual financial statements and management’s discussion and analysis (MD&A). To receive paper copies of these materials, please complete the enclosed card to send us your instructions, complete the request contained on the form of proxy provided in connection with the Meeting or register online at www.computershare.com/mailinglist.

Additional Information

You can find financial information relating to Pan American in our comparative financial statements and MD&A for our most recently completed financial year. See our MD&A, financial statements and our annual information form (and United States Securities Exchange Commission filing in respect of the Form 40-F) for additional information about us. These documents are available:

 

   

on our website (www.panamericansilver.com)

   

on SEDAR (www.sedar.com)

   

on EDGAR (www.sec.gov/edgar.shtml)

You can also request copies of these documents or additional copies of this Circular, free of charge, by contacting our corporate secretary:

 

Corporate Secretary

Pan American Silver Corp.

1500 – 625 Howe Street

Vancouver, British Columbia V6C 2T6

  

www.panamericansilver.com

1-800-677-1845 (North America toll-free)

604-684-0147 (fax)

Our Board has approved the contents of this Circular and have authorized us to send it to you. We have also sent a copy to each of our directors and our auditor.

BY ORDER OF THE BOARD OF DIRECTORS

(signed) Michael Steinmann

Michael Steinmann,

President, CEO and Director

Vancouver, British Columbia

April 7, 2016

 

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Table of Contents

2016 ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS  

 

 

 

LOGO

About the Meeting

What’s Inside        

Items of Business

    2   

Voting

    2   

Director Nominees

    6   

About the Auditor

    11   

Advisory ‘Say on Pay’ Resolution

    12   

 


Your vote is important.

Please read page 2 to find out how to make sure

your vote is counted.

 

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2016 ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS  

 

 

Items of Business

At the Meeting we will cover the following items of business:

 

1.

Receiving Our Financial Statements and the Auditor’s Report Thereon

Our consolidated financial statements for the year ended December 31, 2015, and the auditor’s report thereon are included in our 2015 annual report, which is being mailed to shareholders and is available on our website (www.panamericansilver.com) and on SEDAR (www.sedar.com).

A representative from Deloitte LLP, our independent auditor for 2015, will be at the Meeting to answer any questions.

 

2.

Set the Number of Directors and Electing Directors (see page 6)

You will vote on fixing the number of directors on the Board at 8.

You will vote electing eight directors to the Board. The nominees for election to the Board are:

 

Ross J. Beaty

  

David C. Press

Michael L. Carroll

  

Walter T. Segsworth

Christopher Noel Dunn

  

Michael Steinmann

Neil de Gelder

  

Gillian D. Winckler

Directors are elected for a one-year term, which will expire at the end of our 2017 annual general and special meeting of shareholders.

 

3.

Appointing our Independent Auditor and Setting the Auditor’s Pay (see page 11)

You will vote on appointing our auditor and authorizing the Board to set the auditor’s pay for the ensuing year. Our Board, on the recommendation of our Audit Committee, has recommended that Deloitte LLP be reappointed as our independent auditor to serve until the end of our 2017 annual meeting of shareholders. You will also vote on authorizing the Board to set the auditor’s pay for the ensuing year.

 

4.

Advisory ‘Say on Pay’ Vote on Executive Compensation (see page 12)

 

You will have an advisory and non-binding vote on our approach to executive compensation as disclosed in this Circular, which will provide the Board and the Human Resources and Compensation Committee with important feedback.

 

5.     Other Business

 

If other items of business are properly brought before the Meeting, you (or your proxyholder, if you are voting by proxy) can vote as you see fit. As of the date of this Circular, we are not aware of any other items of business to be considered at the Meeting.

 

Our Board unanimously recommends that shareholders vote FOR all nominees and resolutions at the Meeting.

 

Quorum and Approval

    

 

Questions about voting?

 

Contact:

 

Computershare Investor Services Inc.

Attention: Stock Transfer Services

100 University Avenue

8th Floor

Toronto, Ontario M5J 2Y12

 

Tel: 1-800-564-6253

(toll free)

 

We need a quorum of shareholders to transact business at the Meeting. According to our articles of incorporation, a quorum for the transaction of business at a meeting is two individuals who are shareholders, proxy holders representing shareholders or duly authorized representatives of corporate shareholders personally present and representing Shares aggregating not less than 25% of the issued Shares carrying the right to vote at that meeting.

In order for a resolution electing a director or appointing the auditor to pass at the Meeting, such resolution must receive votes cast “FOR” such resolution by the shareholders, in person or by proxy at the Meeting.

Voting

Who Can Vote

You are entitled to receive notice of and vote at the Meeting to be held on May 11, 2016, if you held Shares as of the close of business on March 30, 2016, the record date for the Meeting.

Each Share you own entitles you to one vote on each item of business to be considered at the Meeting.

 

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2016 ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS  

 

 

How to Vote

You can vote by proxy or voting instruction form or you can attend the Meeting and vote your Shares in person.

 

 

The voting process is different depending on whether you are a registered or non-registered shareholder.

 

You are a registered shareholder if your name appears on your share certificate.

 

You are a non-registered shareholder if your bank, trust company, securities broker, trustee or other financial institution holds your Shares (your nominee). This means the Shares are registered in your nominee’s name, and you are the beneficial shareholder.

 

Please be sure to follow the appropriate voting procedure.

 

  

Voting by Proxy or Voting Instruction Form

 

Voting by proxy or by voting instruction form is the easiest way to vote. It means you are giving someone else (called your proxyholder) the authority to attend the Meeting and vote your Shares for you.

 

There are different ways to submit your voting instructions, depending on whether you are a registered or non-registered shareholder.

 

Registered Shareholders

 

You are a registered shareholder if you hold a share certificate in your name.

 

Michael Steinmann, our President and Chief Executive Officer, or failing him, Keenan Hohol, our General Counsel, have agreed to act as the Pan American management proxyholders in connection with the Meeting. You can appoint a person or an entity other than the Pan American management proxyholders to attend the Meeting and vote on your behalf. If you want to appoint someone else as your proxyholder, strike out the names on the enclosed proxy form and print the name of the person you want to appoint as your proxyholder in the space provided. This person does not need to be a Pan American shareholder.

 

On any ballot, your proxyholder will vote your Shares or withhold your vote according to your instructions and if you specify a choice on a matter, your Shares will be voted accordingly. If there are other items of business that properly come before the Meeting, or amendments or variations to the items of business, your proxyholder has the discretion to vote your Shares as he or she sees fit.

It is important you provide voting instructions with your proxy. If you appoint the Pan American management proxyholders, but do not tell them how to vote, your Shares will be voted:

 

   

FOR setting the number of directors at 8

   

FOR the election of the nominated directors listed on the proxy form and in this Circular;

   

FOR reappointing Deloitte LLP as the independent auditor and authorizing the Board to set the auditor’s pay; and

   

FOR the advisory “say on pay” resolution on our approach to executive compensation.

This is consistent with the voting recommendations of the Board. If there are other items of business that properly come before the Meeting, or amendments or variations to the items of business, the Pan American management proxyholders will vote according to management’s recommendation.

If you appoint someone other than the Pan American management proxyholders to be your proxyholder, that person must attend and vote at the Meeting for your vote to be counted.

A proxy will not be valid unless it is signed by the registered shareholder or by the registered shareholders’ attorney with proof that they are authorized to sign. If you represent a registered shareholder who is a corporation or association, your proxy should have the seal of the corporation or association, where applicable, and must be executed by an officer or an attorney who has written authorization. If you execute a proxy as an attorney for an individual registered shareholder, or as an officer or attorney of a registered shareholder who is a corporation or association, you must include the original, or a notarized copy of the written authorization for the officer or attorney, with your proxy form.

If you are voting by proxy, you may vote by phone, by mail or on the internet.

Computershare must receive your proxy by 2:00 p.m. (Vancouver time) on Monday, May 9, 2016, or at least 48 hours (excluding Saturdays, Sundays and statutory holidays in the province of British Columbia) prior to the time set for the Meeting or any adjournment or postponement of the Meeting. The chairman of the Meeting has the discretion to accept or reject late proxy forms.

Voting by Telephone:

You may vote your Shares by telephone by dialing the following toll-free number from a touch-tone telephone: 1-866-732-8683. If you vote by telephone, you will need your control number, which appears at the bottom of the first page of your proxy form.

Voting by Mail:

Complete your proxy form, including the section on declaration of residency, sign and date it, and send it to Computershare in the envelope provided.

 

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If you did not receive a return envelope, please send the completed form to:

Computershare Investor Services Inc.

Attention: Proxy Department

100 University Avenue, 8th Floor

Toronto, Ontario Canada M5J 2Y1

Voting on the Internet:

Go to www.investorvote.com and follow the instructions on screen. If you vote using the internet, you will need your control number, which appears at the bottom of the first page of your proxy form.

Non-Registered or Beneficial Shareholders

You are a non-registered (or beneficial) shareholder if your Shares are registered in the name of:

 

   

your bank, trust company, securities dealer or broker, trustee, administrator, custodian or other intermediary who holds your Shares in a nominee account; or

   

a clearing agency, like CDS.

OBOs are objecting beneficial shareholders who do not want us to know their identity.

NOBOs are non-objecting beneficial shareholders that do not object to us knowing their identity.

Under National Instrument 54-101 – Communication with Beneficial Owners of Securities of a Reporting Issuer, we can deliver proxy-related materials directly to NOBOs. Our agent sends NOBOs the Meeting materials and a voting instruction form, along with instructions for completing the form and returning it to them. Our agent is responsible for following the voting instructions it receives, tabulating the results and then providing appropriate instructions to our transfer agent, Computershare.

If you are an OBO, we must send the Meeting materials to your intermediary so they or their service company can forward them to you, unless you have waived the right to receive certain proxy-related materials. The Company does not intend to pay for intermediaries to forward proxy-related materials to OBOs and OBOs will not receive the materials unless the OBOs’ intermediary assumes the cost of delivery. The package should include a voting instruction form for you to complete with your voting instructions.

In order to vote using the voting instruction form:

 

   

NOBOs: Fill in the voting instruction form you received with this package and carefully follow the instructions provided. You can send your voting instructions by phone or by mail or through the internet.

   

OBOs: Sign and date the voting instruction form your intermediary sends to you, and follow the instructions for returning the form. Your intermediary is responsible for properly executing your voting instructions.

If you are a non-registered shareholder and would like additional information or assistance in completing your voting instruction form or in obtaining the required information to submit your vote on the matters to be dealt with at the Meeting, you may contact Kingsdale Shareholder Services by telephone at 1-877-659-1825, toll-free in North America or call collect at 416-867-2272 outside of North America or by e-mail at contactus@kingsdaleshareholder.com.

Attending the Meeting and Voting in Person

Registered Shareholders

You do not need to complete the enclosed proxy form if you want to attend the Meeting and vote in person. Simply register with a representative from Computershare when you arrive at the Meeting.

Non-Registered Shareholders

 

   

NOBOs: Follow the instructions on the voting instruction form. You must request a legal proxy form granting you the right to attend the Meeting and vote in person and return the proxy form to our transfer agent within the time periods specified.

   

OBOs: Follow the instructions on the voting instruction form from your intermediary, and request a proxy form, which grants you the right to attend the Meeting and vote in person and return the proxy form to our transfer agent within the time periods specified.

When you arrive at the Meeting, make sure you register with a representative from Computershare so your voting instructions can be taken at the Meeting.

Send Your Voting Instructions Immediately

Unless you are a registered shareholder and intend to attend the Meeting in person, your vote will only be counted if Computershare receives your voting instruction form or proxy, as applicable, before 2:00 p.m. (Vancouver time) on Monday, May 9, 2016.

Make sure your voting instruction form or proxy form, as applicable, is properly completed and that you allow enough time for it to reach Computershare if you are sending it by mail.

 

 

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If the Meeting is postponed or adjourned, Computershare must receive your voting instructions at least 48 hours before the Meeting is reconvened.

Changing Your Vote

Registered Shareholders

You can revoke your proxy by sending a new completed proxy form with a later date, or a written note signed by you or by your attorney if he or she has your written authorization. You can also revoke your proxy in any manner permitted by law.

If you represent a registered shareholder who is a corporation or association, your written note must have the seal of the corporation or association, if applicable, and must be executed by an officer or an attorney who has their written authorization. The written authorization must accompany the revocation notice.

We must receive the written notice any time up to and including the last business day before the day of the Meeting, or the day the Meeting is reconvened if it was postponed or adjourned.

Send the signed written notice to:

Pan American Silver Corp.

Suite 1500, 625 Howe Street

Vancouver, British Columbia

Canada, V6C 2T6

Attention: Corporate Secretary

You can also give your written notice to the chairman of the Meeting on the day of the Meeting. If the Meeting has already started, your new voting instructions can only be executed for items that have not yet been voted on.

If you have sent in your completed proxy form and since decided that you want to attend the Meeting and vote in person, you need to revoke the proxy form before you vote at the Meeting.

Non-Registered Shareholders

Only registered shareholders have the right to revoke a proxy.

Non-registered shareholders can change their vote:

 

   

NOBOs: contact our agent on the voting instruction form immediately so they have enough time before the Meeting to arrange to change their vote.

   

OBOs: contact your intermediary immediately so they have enough time before the Meeting to arrange to change the vote and, if necessary, revoke the proxy.

Processing the Votes

Our transfer agent, Computershare, or its authorized agents count and tabulate the votes on our behalf. We will file the voting results of the Meeting on SEDAR (www.sedar.com) and EDGAR (www.sec.gov/edgar.shtml) after the Meeting.

 

[LOGO] 
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2016 ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS  

 

 

Director Nominees

Mr. Geoffrey Burns will not be standing for re-election at the Meeting. The remaining directors of the Company will be standing for re-election at the Meeting. In addition to the remaining directors standing for re-election, we commenced a director candidacy search further to Mr. Burns retirement announcement, and we are pleased to recommend Ms. Winckler for election at this Meeting. These directors have been nominated based on the diversity of skills and experience that the Board believes is necessary to effectively fulfil its duties and responsibilities.

Our Policy on Majority Voting

We have adopted a majority voting policy. Under our majority voting policy, any nominee proposed for election as a director must submit his or her resignation if they receive more WITHHELD votes than FOR votes. The policy only applies to uncontested elections of directors – where the number of nominees is the same as the number of directors to be elected.

Within 90 days of the relevant shareholders’ meeting, the Board will determine whether to accept the resignation and issue a press release either announcing the resignation of the director or explaining its reasons for not accepting the resignation. The Board will accept the resignation unless there are exceptional circumstances. The resignation will be effective when accepted by the Board. A director who tenders a resignation under this policy will not participate in any Board or committee meeting at which the resignation is considered.

Nominees for Election as Directors

The term of office of each of the present directors expires at the close of the Meeting. Persons named below will be presented for election at the Meeting as management’s nominees. Unless otherwise instructed, the accompanying form of proxy will be voted FOR management’s nominees.

We do not contemplate that any of these nominees will be unable to serve as a director. If that should occur before the Meeting, the persons named in the proxy reserve the right to vote for another nominee, unless you specify that Shares are to be withheld from voting on the election of directors.

Each director elected at the Meeting will hold office until the close of our next annual meeting of shareholders or until his or her successor is elected or appointed, unless his or her office is earlier vacated in accordance with our articles or with the provisions of the Business Corporations Act (British Columbia).

 

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2016 ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS  

 

 

 

LOGO  

ROSS J. BEATY, 64

Vancouver, B.C. Canada

Director since

September 30, 1988

 

Chairman (independent)

 

Principal Occupation:

Executive Chairman,

Alterra Power Corp.

Mr. Beaty founded the Company and served as CEO until May 2004. Mr. Beaty is a geologist and resource company entrepreneur with more than 40 years of experience in the international minerals industry. He also founded and divested a number of other public mineral resource companies since 1985.

Mr. Beaty is a past President of the Silver Institute, a Fellow of the Geological Association of Canada and the Canadian Institute of Mining, and a recipient of the Institute’s Past President Memorial Medal. In 2007, he received the Association of Mineral Exploration of B.C.’s Colin Spence Award for excellence in global mineral exploration and in 2008 the Mining Person of the Year award from the Mining Association of B.C. In 2010, Mr. Beaty was presented with the Viola R. MacMillan Award by the Prospectors and Developers Association of Canada. In 2014 Mr. Beaty received the CIM’s Vale Medal for meritorious contribution to mining.

Mr. Beaty was born in Vancouver, Canada and educated at the Royal School of Mines, University of London, England, M.Sc., Distinction (Mineral Exploration) 1975 and the University of British Columbia, LL.B. (Law) 1979 and B.Sc. (Honours Geology) 1974.

 

SECURITIES HELD     
Shares      2,658,680 (1)   
Options      0     
    

Meets share ownership requirement:

current requirement is 5,000 shares, but all current directors must hold 10,000 shares on or before December 31, 2018

EQUITY VALUE AS AT MARCH 30, 2016 (2)
$37,886,190     
VOTING RESULTS     
2015            FOR: 94.37%      WITHELD 5.63%     
2014            FOR: 93.61%      WITHELD:  6.39%     
BOARD AND COMMITTEE MEMBERSHIP ATTENDANCE     
Board of Directors      6 of 6     
Committees:     

Finance

     3 of 4     
    
OTHER DIRECTORSHIPS WITH REPORTING ISSUERS
Alterra Power Corp.     
AREAS OF EXPERTISE  
Technical
Finance
Regulatory
Corporate Social Responsibility

 

Notes:

(1)

160,000 of these Shares are held by Kestrel Holdings Ltd., a private company owned by Mr. Beaty.

(2)

Calculated using the closing price of our shares on the TSX on March 30, 2016 ($14.25). We consider Options to be at risk compensation and have not included them in this calculation.

LOGO  

MICHAEL L. CARROLL, 63

Walnut Creek, CA USA

Director since

January 2, 2011

 

Director (independent)

 

Principal Occupation:

Corporate Director

Mr. Carroll is a Corporate Director who joined Pan American’s Board in January 2011. He is a Certified Public Accountant with over 30 years of financial management expertise, primarily with publicly traded mining companies including Homestake Mining Company, Bond International Gold, and Cumberland Resources Ltd.

His professional expertise includes equity and debt financing, mergers and acquisitions, strategic planning, IFRS, GAAP, international tax planning and regulatory reporting.

Most recently, Mr. Carroll served as Chairman of the Audit Committee and designated financial expert of Centenario Copper Corporation.

 

 

SECURITIES HELD     
Shares    21,018  
Options    0  
    

Meets share ownership requirement:

current requirement is 5,000 shares, but all directors must hold 10,000 shares on or before December 31, 2018

EQUITY VALUE AS AT MARCH 30, 2016 (1)
$299,506.50     
VOTING RESULTS     
2015            FOR98.63%    WITHELD:  1.37%  
2014            FOR99.40%    WITHELD:  0.60%  
BOARD AND COMMITTEE MEMBERSHIP ATTENDANCE  
Board of Directors    6 of 6  
Committees:     

Audit (Chair)

   7 of 7  

Finance

   4 of 4  
OTHER DIRECTORSHIPS WITH REPORTING ISSUERS
None     
AREAS OF EXPERTISE  
Accounting and Tax
Finance
Human Resources and Compensation

 

 

Notes:

(1)

Calculated using the closing price of our shares on the TSX on March 30, 2016 ($14.25). We consider Options to be at risk compensation and have not included them in this calculation.

 

 

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2016 ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS  

 

 

 

LOGO  

CHRISTOPHER NOEL DUNN, 56

Boston, MA USA

Director since

January 1, 2012

 

Director (independent)

 

Principal Occupation:

Managing Partner,

Ero Resource Partners LLC

Mr. Dunn is a Corporate Director and was appointed to the Board in late 2011. Mr. Dunn has over 25 years’ experience in the investment banking industry, having worked as a Managing Director in London for Goldman Sachs, as well as having been a Senior Managing Director and Head of Global Mining and Metals for Bear Stearns.

Mr. Dunn is currently Managing Partner of Ero Resource Partners LLC, which is focused on private equity investments in natural resources.

 

SECURITIES HELD     
Shares      6,877     
Options      20,642     
    
    

Meets share ownership requirement:

current requirement is 5,000 shares, but all directors must hold 10,000 shares on or before December 31, 2018

EQUITY VALUE AS AT MARCH 30, 2016 (1)
$97,997.25     
VOTING RESULTS     
2015            FOR: 93.66%      WITHELD 6.34%     
2014            FOR: 95.01%      WITHELD:  4.99%     
BOARD AND COMMITTEE MEMBERSHIP ATTENDANCE     
Board of Directors      6 of 6     
Committees:     

Finance (Chair)

     2 of 4     

Human Resources & Compensation

     4 of 4     

Nominating & Governance

     5 of 5     
OTHER DIRECTORSHIPS WITH REPORTING ISSUERS
Pretium Resources Inc.     
AREAS OF EXPERTISE     
Finance
Regulatory
Human Resources and Compensation

 

 

Notes:

(1)

Calculated using the closing price of our shares on the TSX on March 30, 2016 ($14.25). We consider Options to be at risk compensation and have not included them in this calculation.

LOGO  

NEIL DE GELDER QC, 63

Vancouver, B.C. Canada

Director since

July 3, 2012

 

Director (independent)

 

Principal Occupation:

Executive Vice President,

Stern Partners

Mr. de Gelder is the Executive Vice-President of Stern Partners, a private diversified investment firm based in Vancouver.

He was appointed to the Board in 2012 and has over 25 years’ experience as a lawyer specializing in corporate, M&A and financing matters with a major Canadian law firm.

Mr. de Gelder is a past Executive Director of the British Columbia Securities Commission, and has served on a wide variety of corporate, crown, charitable and community boards over the years, including serving on the audit committee of a B.C. venture capital fund.

 

SECURITIES HELD     
Shares      15,579     
Options      12,245     
    
    

Meets share ownership requirement:

current requirement is 5,000 shares, but all directors must hold 10,000 shares on or before December 31, 2018

EQUITY VALUE AS AT MARCH 30, 2016 (1)
$222,000.75     
VOTING RESULTS     
2015             FOR: 92.76%      WITHELD:  7.24%     

2014             FOR: 95.00%

 

     WITHELD:  5.00%     
BOARD AND COMMITTEE MEMBERSHIP ATTENDANCE
Board of Directors      6 of 6     
Committees:     

Nominating & Governance (Chair)

     5 of 5     

Audit

     7 of 7     
    
OTHER DIRECTORSHIPS WITH REPORTING ISSUERS
British Columbia Discovery Fund (VCC) Inc. (Chair)
AREAS OF EXPERTISE     
Regulatory
Finance

 

Notes:

(1)

Calculated using the closing price of our shares on the TSX on March 30, 2016 ($14.25). We consider Options to be at risk compensation and have not included them in this calculation.

 

 

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LOGO  

DAVID C. PRESS, 70

West Vancouver, B.C. Canada

Director since

May 13, 2008

 

Director (independent)

 

Principal Occupation:

Corporate Director

Mr. Press is a Corporate Director with over 40 years of diversified experience in the mining industry. He has worked in underground and open pit mines across Canada as well as in the United States and Australia.

While with Homestake Mining Company he held the position of Director, Mine Engineering and Development. In that capacity he provided technical support to all Homestake operations as well as leading the evaluation and investigation efforts for potential acquisitions on a world-wide basis.

Mr. Press graduated from Nottingham University with an honours degree in mining engineering in 1967.

 

SECURITIES HELD     
Shares      9,449     
Options      0     
    

Meets share ownership requirement:

current requirement is 5,000 shares, but all directors must hold 10,000 shares on or before December 31, 2018

EQUITY VALUE AS AT MARCH 30, 2016 (1)
$134,648.25     
VOTING RESULTS     
2015             FOR: 98.44%      WITHELD:  1.56%     
2014             FOR: 99.38%      WITHELD:  0.62%     
BOARD AND COMMITTEE MEMBERSHIP ATTENDANCE
Board of Directors      6 of 6     
Committees:     

Health, Safety, Environment & Communities (Chair)

     4 of 4     

Audit

     7 of 7     

Human Resources & Compensation

     4 of 4     
OTHER DIRECTORSHIPS WITH REPORTING ISSUERS
None     
    
    
    
AREAS OF EXPERTISE     
Technical
Corporate Social Responsibility
Human Resources and Compensation

 

Notes:

(1)

Calculated using the closing price of our shares on the TSX on March 30, 2016 ($14.25). We consider Options to be at risk compensation and have not included them in this calculation.

LOGO  

WALTER T. SEGSWORTH, 67

West Vancouver, B.C. Canada

Director since

May 12, 2009

 

Lead Director (independent)(1)

 

Principal Occupation:

Corporate Director

Mr. Segsworth is a Corporate Director who joined the Board in 2009.

He holds a B.Sc. in Mining Engineering from Michigan Tech and has over 44 years of experience in mining in Canada and overseas.

Mr. Segsworth has served on the Boards of Directors of several mining companies including Westmin Resources, where he was President and CEO and Homestake Mining Company, where he was President and COO. He was also the former Lead Director of the Board of Alterra Power Corp. Mr. Segsworth is past Chairman of both the Mining Associations of BC and Canada and was named BC’s Mining Person of the year in 1996.

 

SECURITIES HELD     
Shares      17,079     
Options      0     
    

Meets share ownership requirement:

current requirement is 5,000 shares, but all directors must hold 10,000 shares on or before December 31, 2018

EQUITY VALUE AS AT MARCH 30, 2016 (1)
$243,375.75     
VOTING RESULTS     
2015             FOR: 98.62%      WITHELD 1.38%     
2014             FOR: 99.41%      WITHELD:  0.59%     
BOARD AND COMMITTEE MEMBERSHIP ATTENDANCE
Board of Directors      6 of 6     
Committees:     

Human Resources & Comp (Chair)

     4 of 4     

Health, Safety,

    

Environment & Communities

     4 of 4     
OTHER DIRECTORSHIPS WITH REPORTING ISSUERS
Gabriel Resources Ltd.     
Roxgold Inc.     
Sabina Gold & Silver Corp.     
Taung Gold International Inc. (listed on HKEx - Hong Kong Exchanges)
AREAS OF EXPERTISE     
Technical
Human Resources and Compensation

 

 

Notes:

(1)

As the independent Lead Director, Mr. Segsworth holds in-camera meetings with all independent directors of the Board and reports back on those in-camera meetings to the Board.

(2)

Calculated using the closing price of our shares on the TSX on March 30, 2016 ($14.25). We consider Options to be at risk compensation and have not included them in this calculation.

 

 

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LOGO

 

MICHAEL STEINMANN, 50

North Vancouver, B.C. Canada

Director since

January 1, 2016

 

President, Chief Executive Officer, and Director (non-independent)

 

Principal Occupation:

President & CEO of the Company

Mr. Steinmann has been with the Company in different roles since 2004. He was promoted to President in February 2015 and named President & CEO in January 2016. Mr. Steinmann has over 20 years of experience in the base and precious metals industry. He joined Pan American Silver Corp. after serving as Manager of Geology and Business Development for Glencore in South America.

Mr. Steinmann holds a Ph.D. in Natural Science (Geology) from the Swiss Federal Institute of Technology (ETHZ) a M.Sc. in Geology from the University of Zurich and a Degree in Corporate Finance from Escuela Superior de Administración y Negocios, Lima.

Mr. Steinmann has extensive experience throughout South America in mine operations, project development and corporate M&A having participated in numerous mine construction projects from exploration and feasibility studies, through start-up and into continuous operation. He was involved in several capital market transactions including placements of equity and debt and played a pivotal role in the successful acquisition of Aquiline Resources Inc. (Navidad project) and Minefinders Corporation Ltd. (Dolores mine), as well as in numerous other exploration and business development initiatives.

 

SECURITIES HELD     
Shares      23,892     
RSUs      17,285     
Options      219,010     
PSUs      21,002     

Meets Executive share ownership requirement:

current requirement is 15,000 shares on or before 60 months of service

EQUITY VALUE AS AT MARCH 30, 2016 (1)
$586,772.25     
VOTING RESULTS     
Not applicable     
    
BOARD AND COMMITTEE MEMBERSHIP ATTENDANCE
Not applicable     
    
    
    
OTHER DIRECTORSHIPS WITH REPORTING ISSUERS
Odin Mining & Exploration Ltd.     
AREAS OF EXPERTISE  
Finance
Technical
Regulatory

 

Notes:

(1)

The total includes Shares and RSUs calculated using the closing price of our shares on the TSX on March 30, 2016 ($14.25). We consider PSUs and Options to be at risk compensation and have not included them in this calculation.

 

LOGO

 

GILLIAN D. WINCKLER, 53

Vancouver, BC Canada

Director Nominee

May 11, 2016

 

Director (independent)

 

Principal Occupation:

Corporate Director

Ms. Wincker is a former mining and business executive with over 25 years of diversified experience in the metals and mining industry and the financial sector.

Ms. Winckler spent 16 years with BHP Billiton in London, England and Vancouver, Canada where she was involved with corporate and divisional strategy, mergers and acquisitions, divestments, exploration as well as project evaluation and development. Upon leaving the company she joined Coalspur Limited, a thermal coal development company listed in Canada and Australia as the CEO and President. Ms. Winckler held this position, as well as CFO for a brief period, for three years until the company was acquired in June 2015.

Prior to the mining industry, Ms. Winckler spent five years as a corporate financier in South Africa and London and five years in the auditing profession.

Ms. Winckler is a Chartered Accountant (South Africa), with a BSc and BComm (Hons) obtained in South Africa. Her professional expertise includes mergers and acquisitions, strategic planning, IFRS, GAAP, risk management and regulatory reporting.

 

SECURITIES HELD     
Nil     
    
    
    
If elected, Share ownership requirement of 10,000 Shares to be met on or before June 30, 2019.
EQUITY VALUE AS AT MARCH 30, 2016
Not applicable     
VOTING RESULTS     
Not applicable     
    
BOARD AND COMMITTEE MEMBERSHIP ATTENDANCE
Not applicable     
    
    
    
OTHER DIRECTORSHIPS WITH REPORTING ISSUERS
None  
AREAS OF EXPERTISE  
Accounting and Tax
Finance
Technical
Corporate Social Responsibility
 

 

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The municipality and province or state of residence, principal occupation and business or employment of each director has been furnished by the individual nominees. The number of Shares, options, restricted share units (RSUs) and performance share units (PSUs) beneficially owned by each nominee or over which each nominee exercises control or direction set out in the above table has been obtained from publicly available insider reporting as at March 30, 2016, or has been provided by individual nominees.

Cease Trade Orders, Bankruptcies, Penalties or Sanctions

In the last 10 years, none of the proposed directors is, or has been a director or executive officer of any company (including ours) that has (while, or within a year of, acting in that capacity):

 

   

become bankrupt,

   

made a proposal under legislation relating to bankruptcy or insolvency,

   

been subject to or instituted any proceedings, arrangement of compromise with creditors, or

   

had a receiver, receiver manager or trustee appointed to hold its assets, or the assets or the nominated director.

None of the proposed directors is, or has been within the last 10 years, a director, chief executive officer or chief financial officer of any company that was subject to:

 

   

a cease trade order,

   

an order similar to a cease trade order, or

   

an order that denied the relevant company access to any exemption,

that was issued while the proposed director was acting in such capacity, or that was issued after the proposed director was no longer acting in such capacity, and which resulted from an event that occurred while that person was acting in that capacity.

As at the date of this Circular and within the past 10 years, none of the proposed directors is or has become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed nominee.

None of the proposed directors has been subject to any penalties or sanctions imposed by a court or regulatory body, or have entered into a settlement agreement with any securities regulatory authority or other regulatory authority.

About the Auditor

Deloitte LLP has been our auditor since October 26, 1993. The auditor conducts the annual audit of our financial statements, provides audit-related, tax and other services, and reports to the Audit Committee of the Board. Unless otherwise instructed, the management proxy holders appointed pursuant to the accompanying form of proxy will vote FOR the resolution appointing Deloitte LLP as our auditor to hold office until our 2017 annual meeting of shareholders and FOR authorizing the Board to fix the auditor’s pay.

Auditor’s fees

The following table shows the fees earned by Deloitte LLP for services in 2015 and 2014(1):

 

       Year ended
December 31,
2015 ($)
      

Year ended
December 31,

2014 ($)

 

  Audit Fees(2)

       1,836,000           2,064,000   

  Audit Related Fees(3)

       66,000           28,000   

  Tax-Related Fees(4)

       45,000           81,000   

  Other Fees(5)

       53,000           10,000   

  Total:

       2,000,000           2,183,000   

 

Note:

(1) The Audit Committee approved all audit and non-audit services provided to us by Deloitte LLP in 2015 and 2014.
(2) Audit Fees are comprised of audit and interim reviews and additional review and analysis of impairment.
(3) Audit Related Fees are comprised of review of United States registration statement S-8 and statutory audit of Barbados subsidiary for 2012-2014.
(4) Tax Related Fees are comprised of transfer pricing, tax return and compliance services, services related to certain VAT returns.
(5) Other Fees are comprised of Canadian Public Accountability Board fees.

 

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Advisory ‘Say on Pay’ Resolution

You will have the opportunity to vote on our approach to executive compensation at the Meeting. Since the resolution is advisory in nature, it will not be binding. However, we, together with the Human Resources and Compensation Committee, will consider the outcome of the vote as part of our ongoing review of executive compensation. For information on our approach to executive compensation, see “Executive Compensation” beginning on page 22. Unless otherwise instructed, management proxy holders appointed pursuant to the accompanying form of proxy will vote FOR this ordinary resolution.

The full text of the advisory resolution on our approach to executive compensation is as follows:

Be it resolved, on an advisory basis and not to diminish the role and responsibilities of the Board, that the shareholders accept the approach to executive compensation disclosed in Pan American’s information circular for the annual general and special meeting of shareholders of Pan American to be held on Wednesday, May 11, 2016.

 

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LOGO

Governance

What’s Inside        

Corporate Governance Overview

    14   

Ethical Business Conduct

    14   

About the Board

    14   

Board Committees

    16   

Director Attendance

    19   

Director Compensation

    20   

 


  At a Glance – What We Do      Page(s)   
  ü Separate Chair and CEO   
  ü Annual, individual director elections   
  ü No loans to any director   
  ü Majority vote policy for the election of directors      6   
  ü Board approved Code of Ethical Conduct      14   
  ü Independent Board Chair and an independent Lead Director      15   
  ü 75% independent directors      15   
  ü 100% independent Audit, HRC and Governance Committees      16, 17, & 18   
  ü Require directors to hold a minimum number of shares      21   
  ü Prohibit directors from engaging in hedging or derivative trading in our securities      24   
  ü Orientations for new directors      45   
  ü Ongoing director education support      45   
  ü Annual Board and Committees performance evaluations      47   
  ü No director retirement policy or term limits      48   

 

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Corporate Governance Overview

The Board believes that good corporate governance is important to our effective performance and plays a significant role in protecting our shareholders’ interests and maximizing shareholder value.

Guidelines for effective corporate governance of listed companies are established by a number of sources, including:

 

   

National Instrument 58-101 – Disclosure of Corporate Governance Practices (NI 58-101)

   

National Instrument 58-201 – Corporate Governance Guidelines (together with NI 58-101, the Corporate Governance Disclosure Rules)

   

Sarbanes-Oxley Act of 2002

   

Corporate governance requirements of the Nasdaq Stock Market (the Nasdaq Rules)

   

Toronto Stock Exchange (the TSX) corporate governance requirements

The Board is of the view that our system of corporate governance meets or exceeds these guidelines.

Our goal is to continuously improve and enhance our corporate governance standards and best practices. In 2010 we have presented a “say on pay” resolution to our shareholders, and in 2011, we adopted a majority voting policy on the election of directors. In 2015, the Board also approved a diversity policy that recognizes the importance of diversity on our Board and amongst our senior management team. A copy of the diversity policy is available on our website at: www.panamericansilver.com.

Our overall corporate governance practices are outlined in accordance with NI 58-101 in Appendix A to this Circular.

Ethical Business Conduct

Our Code of Ethical Conduct (the Code) was established in 2003 and is reviewed annually by the Nominating and Governance Committee (the N&G Committee). The Code is designed to:

 

   

deter wrong-doing

   

promote honest and ethical conduct, and

   

require full, accurate and timely disclosure

The Code applies to all of our directors, officers and employees. A copy is available on our website at: www.panamericansilver.com.

The N&G Committee and the Audit Committee monitor compliance with the Code and the Board is responsible for granting any waivers from the Code. We will disclose any waivers from the requirements of the Code granted to our directors or executive officers in the next quarterly report following the waiver. There were no waivers of the Code during 2015.

About the Board

The Board has overall responsibility for corporate governance matters through:

 

   

Developing and approving corporate policies and guidelines

   

Assisting in the definition of corporate objectives and assessing key plans

   

Evaluating our performance on a regular basis

Among other things, the Board is guided by legislative and other governance standards, as well as stock exchange rules and industry best practices. The Board has developed a mandate that sets out written terms of reference for the Board’s authority, responsibility and function. This mandate is reviewed and revised regularly, most recently in 2015. The Board, as a whole or through its committees, periodically reviews and assesses our policies and guidelines, as well as our governance practices, to ensure they are appropriate and current.

The Board is comprised of individuals of the highest integrity, each of whom has the knowledge and skill necessary to contribute effectively to the oversight and guidance of Pan American. The Board has a majority of independent directors. Independence is in part a legal and regulatory construct, but is also evaluated on the basis that such directors are able to act objectively and in an unfettered manner, free from material relationships with us.

The Board has established five committees that each play a role in our business:

 

   

Audit Committee

   

Health, Safety, Environment and Communities Committee (HSECC)

   

N&G Committee

   

Human Resources and Compensation Committee (HRCC)

   

Finance Committee

 

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Each committee acts on issues that fall within its purview, and on matters that overlap between committees and ultimately may involve the Board as a whole. The Board has developed charters for each of its committees which establish their specific roles and responsibilities. It has also adopted governance guidelines for certain of its committees. Committee members are appointed annually following our annual general and special meeting of shareholders.

In fulfilling its governance responsibilities, the Board has delegated significant responsibility for corporate governance matters to the N&G Committee. The N&G Committee is responsible for developing and implementing governance best practices and works closely with our General Counsel and our Corporate Secretary to ensure that the N&G Committee is aware of developments and emerging trends in corporate governance. The N&G Committee regularly reports, advises and makes recommendations on governance related matters to the Board. See page 18 for a more detailed description of the N&G Committee’s composition, function and responsibilities.

In addition, the Board relies on management to ensure we are conducting our everyday business to the appropriate standards and also to provide regular, forthright reports to the Board and its committees. The Company is not indebted to any of its directors.

The Board works with management to develop our strategic direction, including matters relating to the long range strategic plan, budgets, financial plans and strategies, and corporate opportunities, as well as identifying strategic risks. The Board and management regularly discuss strategic issues at quarterly Board meetings and as needed throughout the year.

Composition of the Board and Independence

The Board currently consists of eight directors, six of whom, Messrs. Beaty (Chairman), Carroll, Dunn, de Gelder, Press, and Segsworth, qualify as independent directors under the Corporate Governance Disclosure Rules and the Nasdaq Rules. They are independent of management and free from any interest and any business or other relationship which could, or could reasonably be perceived to, materially interfere with their ability to act in our best interests. Both Messrs. Steinmann and Burns are related directors who are not independent due to their current or past management positions with us. As such, the Board is currently 75% independent. Mr. Burns will not be standing for re-election at the Meeting, however, if elected, Ms. Winckler will also be independent and therefore, if all of the nominees are elected to the Board, the Board will be 87% independent immediately following the Meeting.

In-Camera Meetings

The independent members of the Board meet without the non-independent directors and management at every regularly scheduled Board meeting. They can also choose to meet in-camera (privately) at any other Board meeting. These in-camera meetings are led by the Lead Director, Mr. Segsworth. At present, Mr. Beaty does not attend the in-camera meetings of the independent directors. In addition, the Audit Committee regularly holds in-camera sessions with our auditors or amongst themselves. Other committees of the Board also hold in-camera sessions on an ad-hoc basis.

 

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Board Skills Matrix

As part of our ongoing efforts to ensure we have the appropriate combination of skills and experience on our Board, the N&G Committee has developed a skills matrix and identified the various areas of expertise that they considered necessary to provide effective stewardship for our Company. The N&G Committee asked each director nominee to consider the various areas of expertise identified below and identify whether they considered themselves to have these skills as core competencies, ancillary competencies, or that it was not within their particular area of expertise. The following skills matrix indicates the number of director nominees that have expertise in the identified area, and is representative of the diverse competencies of our nominees:

 

Areas of Expertise   Core
Competencies
   

Ancillary

Competencies

 

Regulatory

  Legal - corporate /commercial     2        5   
  Governance and regulatory compliance     3        4   
  Government relations     3        3   
    Public/investor relations     4        1   

Finance

  Capital markets     2     
  Risk management     5        2   
  M&A and corporate finance     6        1   
    International business experience     7        1   

Accounting and Tax

  Financial literacy     4        4   
    Tax     2        5   

Technical

  Mining operations     5        1   
  Mine planning/development/construction     4        2   
  Exploration     3        2   
  Geology     3        2   
    Metallurgy     3        1   

Corporate Social Responsibility

  Environment and sustainability     4        1   
  Health and safety     4        1   
    Social license     4        1   

Human Resources and Compensation

  Strategic leadership     6        2   
  Human resources     5        3   
    Compensation     4        3   

Board Committees

The Board currently has five committees, as described below. The full charter of each committee can be found on our website at: www.panamericansilver.com.

Audit Committee

The Audit Committee is currently composed of three directors, each of whom is an unrelated and independent director for the purposes of the Corporate Governance Disclosure Rules and all of whom are independent directors for purposes of the Nasdaq Rules and as required by the Audit Committee Charter. The Audit Committee regularly holds in-camera sessions without management present.

The chair of the Audit Committee is Mr. Carroll.

All members of the Audit Committee are financially literate – they have the ability to read and understand a company’s financial statements, including its balance sheet, income statement and cash flow statement. Mr. Carroll has significant employment experience in finance and accounting as he previously served as chair of the audit committee and was the designated financial expert of Centenario Copper Corporation. He has the requisite professional experience in accounting to meet the criteria of an “audit committee financial expert” under the Sarbanes-Oxley Act of 2002.

 

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The Audit Committee assists the Board in its oversight functions as they relate to the integrity of our financial statements and accounting processes, and to the independent auditor qualifications and independence. In this regard, the Audit Committee has primary responsibility for our financial reporting, accounting systems and internal controls. The Audit Committee’s primary areas of responsibility include:

 

   

Public filings, policies and procedures in respect of financial information

   

External auditors

   

Internal controls and financial reporting

   

Internal audit

   

Financial compliance and risk management

The Audit Committee is empowered to instruct and retain independent counsel or other advisors, set the pay and compensation for any such advisors and communicate directly with the independent auditor, as it determines necessary to carry out its duties. We will pay the costs of such advisors. The Audit Committee also has oversight responsibility for our internal audit group and function, and reviews and assesses internal audit findings. Additional information relating to the Audit Committee is contained in our Annual Information Form for the year ended December 31, 2015, under the heading “Audit Committee” and in Appendix A thereto.

The Audit Committee has prohibited the use of our independent auditor for the following non-audit services:

 

   

Bookkeeping or other services related to our accounting records or financial statements

   

Financial information systems design and implementation, except for services provided in connection with the assessment, design and implementation of internal account controls and risk management controls

   

Appraisal or valuation services, fairness opinions or contribution-in-kind reports, where the results of any valuation or appraisal would be material to our financial statements or where the accounting firm providing the appraisal, valuation, opinion or report would audit the results

   

Actuarial services

   

Internal audit outsourcing services

   

Management functions or human resources functions

   

Broker-dealer, investment advisor or investment banking services

   

Legal services

   

Expert services unrelated to audits

Human Resources and Compensation Committee

The HRCC is currently comprised of three directors, each of whom is an independent director as required by the HRCC Charter and for the purposes of both the Corporate Governance Disclosure Rules and the Nasdaq Rules. In addition, none of the members of the HRCC is currently an executive officer of any other public company. The HRCC holds in-camera sessions without management present when appropriate.

The chair of the HRCC is Mr. Segsworth.

The HRCC reviews and makes recommendations to the Board in respect of the overall compensation strategy, salary and benefits, and succession planning of our executive officers. In addition, the HRCC is responsible for reviewing any agreements with executive officers that may address retirement, termination of employment or special circumstances, and for the general compensation structure and our incentive programs, as well as delivering an annual report to shareholders on executive compensation. The HRCC annually reviews and makes recommendations to the Board for approval with respect to annual and long-term corporate goals and objectives relevant for determining the compensation for our CEO and other management members, and annually reviews the performance of our CEO relative to the goals and objectives established.

More details about the HRCC and its work can be found in the Executive Compensation section of this Circular.

Health, Safety, Environment and Communities Committee

The HSECC currently consists of three directors, one of whom is also an executive officer. We believe that the HSECC should have a director from management as one of its members because that person is in the best position to analyze any specific issues that arise in this area, as well as to effect and implement any desired changes or policies.

The chair of the HSECC is Mr. Press.

We recognize that proper care of the environment and the health and safety of our employees is integral to our business, our employees, the communities in which we operate and all of our operations. Accordingly, we have directed our operating subsidiaries to conduct all operations in an environmentally ethical manner having regard to local laws, requirements and policies and to our Health and Safety Policy, our Environmental Policy and our Corporate Social Responsibility Policy (the HSE Policies). Our operating subsidiaries are responsible for complying with the HSE Policies, including being committed to, among other things:

 

   

Complying with the standards set by the applicable environmental laws and regulations of the countries and regions in which they operate, and additional environmental standards and practices that are voluntarily adopted by us

 

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Exploring, designing, constructing, operating and closing mining and processing operations by utilizing effective and proven practices that minimize adverse environmental impacts

   

Educating employees regarding environmental matters and promoting employee participation in minimizing environmental impacts and social responsibility

   

Conducting regular reviews and reporting findings to management and the Board to ensure compliance with the HSE Policies as well as all health, safety, environmental and community issues

   

The continual improvement of our environmental performance, the prevention of pollution and the mitigation of environmental impacts through the design and implementation of sound environmental management systems

The HSECC oversees audits of all construction, exploitation, remediation and mining activities undertaken by our operating subsidiaries, to assess consistency with the HSE Policies and industry best practices.

Nominating and Governance Committee

The N&G Committee currently consists of two directors, each of whom is an independent director as required by the N&G Committee Charter, and for the purposes of both the Corporate Governance Disclosure Rules and the Nasdaq Rules. The N&G Committee holds in-camera sessions without management present when appropriate.

The chair of the N&G Committee is Mr. de Gelder.

The N&G Committee has, among other things, the following duties and responsibilities:

 

   

Assisting the Board in providing efficient and effective corporate governance for the benefit of shareholders

   

Identifying and evaluating possible nominees for the Board

   

Director education

   

Evaluating the performance of each individual director

   

Reviewing our Code

The N&G Committee also assists the Board in providing efficient and effective corporate governance. It reviews and makes recommendations to the Board with respect to the composition of the Board and its committees. The N&G Committee reviews the skills and independence of all nominees and recommends our corporate governance disclosure to the Board.

Finance Committee

The Finance Committee currently consists of four directors, one of whom is an executive member of the Board, Mr. Burns. We believe that the Finance Committee should have a director from management because that person has day-to-day knowledge of our financial matters and is in the best position to effect and implement any desired changes or policies. The purpose of the Finance Committee is to assist the Board in monitoring and reviewing our financial structure, investment policies and financial risk management programs and to make recommendations to the Board on those matters.

The chair of the Finance Committee is Mr. Dunn.

The Finance Committee’s responsibilities include:

 

   

Reviewing the policies underlying our financial plan to ensure its adequacy and soundness in providing for our operational and capital plans, including our debt and equity structure

   

Reviewing matters relating to significant corporate financings and dividends

   

Assessing policies and procedures for entering into investments and reviewing investment strategies for our cash balances

   

Reviewing our financial risk management program, including any significant commodity, currency or interest rate hedging programs

 

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Director Attendance

The following table sets out the attendance of directors at Board meetings and meetings of the committees of the Board of which they were members during the year ended December 31, 2015:

 

Director       Committees  

Total

Attendance

  Board   Audit   HRC   N&G   HSEC   Finance  
    6 meetings   7 meetings   4 meetings   5 meetings   4 meetings   4 meetings    

ROSS J. BEATY

  6   -   -   -   -   3   90%

GEOFFREY A. BURNS

  6   -   -   -   4   4   100%

MICHAEL L. CARROLL

  6   7   -   -   -   4   100%

CHRISTOPHER NOEL DUNN

  6   -   4   5   -   2   89%

NEIL DE GELDER

  6   7   -   5   -   -   100%

ROBERT P. PIROOZ (1)

  2   -   -   -   -   -   100%

DAVID C. PRESS

  6   7   4   -   4   -   100%

WALTER T. SEGSWORTH

  6   -   4   -   4   -   100%

 

Note:

(1) Mr. Pirooz did not stand for re-election at the 2015 AGM; however, he attended the two board meetings which were held while he was a director.

 

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Director Compensation

We establish director compensation based on a comparison with other companies in the mining industry and consider the duties and responsibilities of our directors, both at a Board level and the committee level. Our approach to director compensation is based on offering competitive compensation to recruit and retain highly qualified individuals to serve on our Board.

Executive directors are not paid for their services as directors.

Our independent directors are paid for their services as directors through a combination of retainer and meeting fees. Independent director compensation is not performance-based and they do not participate in compensation programs established for management.

The following table details the retainer and meeting fee structure for our independent directors as at December 31, 2015. All directors are reimbursed for associated travel costs to attend meetings.

 

DIRECTOR RETAINER AND MEETING FEES(1)  
Type      Amount ($)  

Annual Board Chairman Retainer

       CAD137,500 (2) 

Annual Board Retainer (Non-Chairman, Non-Employee)

       140,000 (3) 

Lead Director Annual Retainer

       10,000   

Audit Committee Chair Retainer

       18,000   

Audit Committee Member Retainer

       6,000   

Human Resources and Compensation Committee Chair Retainer

       12,000   

Health, Safety, Environment and Communities Committee Chair Retainer

       12,000   

Nominating and Governance Committee Chair Retainer

       7,500   

Finance Committee Chair Retainer

       7,500   

Board and Committee Meeting Fee (Per meeting)

       1,000   

 

Notes:

(1) In 2015, the Board amended the director retainer and meeting fees, and among other things, eliminated stock options as a method of payment in connection with the annual board retainer.
(2) Mr. Beaty also receives reimbursement of expenses to cover the administrative costs of running the chairman’s office, up to a maximum of CAD$137,500.
(3) There is a cash portion of the retainer, which is $90,000, and the remaining $50,000 is paid by way of PAS common shares (in accordance with the Company’s Stock Option and Share Compensation Plan).

Annual Board retainer fees are paid in respect of the period starting on the date of the annual meeting of shareholders at which he or she is elected or re-elected as a director and ending on the date immediately prior to the date of our next annual meeting of shareholders. The independent directors receive their annual board retainer fee, net of applicable taxes, in a combination of shares and cash.

We reimburse our directors for reasonable out-of-pocket expenses related to their attendance at meetings or other expenses incurred for corporate purposes.

 

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The following table sets forth all amounts of compensation earned by the directors for their services to us during the 2015 calendar year, with the exception of Messrs. Burns and Pirooz, who received compensation as Executives but did not receive compensation for services as directors.

 

Directors  

Fees earned
(1)(3)(4)

($)

 

Share-
based
awards
(4)
($)

    Option-
based
awards
($)
    Non-equity
incentive plan
compensation
($)
    Pension
value
($)
    All other
compensation

($)
 

Total

($)

ROSS J. BEATY(2)

  CAD$137,500     -        -        -        -      CAD$137,500(2)   CAD$275,000

MICHAEL L. CARROLL

  126,000     50,000        -        -        -      -   176,000

CHRISTOPHER NOEL DUNN

  114,500     50,000        -        -        -      -   164,500

NEIL DE GELDER

  120,500     50,000        -        -        -      -   170,500

DAVID C. PRESS

  129,000     50,000        -        -        -      -   179,000

WALTER T. SEGSWORTH

  126,000     50,000        -        -        -      -   176,000

 

Notes:

(1)

Includes Board annual retainer fees, plus committee retainer fees and all meeting attendance fees. We do not consider travel reimbursement costs to be part of compensation and therefore are not included in the aforementioned table.

(2)

Mr. Beaty receives reimbursement of expenses to cover the administrative costs of running the chairman’s office, up to a maximum of CAD$137,500.

(3)

Retainer fees are typically paid each May for services performed between the Company’s annual general meetings.

(4)

Retainer fees are paid $90,000 in cash and $50,000 in Shares of the Company.

Director Share Ownership Requirements

In 2015, the Board approved an increase in Share ownership requirements for non-executive directors to enhance director alignment with shareholders and to improve overall director compensation practices. While previously our directors were required to hold at least 5,000 Shares, existing Board members must now hold at least 10,000 Shares by December 31, 2018. The N&G Committee will consult with the CEO and Chair to determine the timeframe for any new directors to achieve their share ownership requirement.

Directors are prohibited from hedging or derivative trading in our securities.

Directors’ and Officers’ Liability Insurance

We maintain Directors’ and Officers’ Liability insurance coverage with total liability limit of $40 million. The insurance covers our directors and officers, and the directors and officers of our subsidiaries, individually and as a group. Included in this $40 million limit is Directors’ and Officers’ Liability coverage with a $10 million dedicated limit. There is no deductible for non-indemnifiable loss, crisis loss, or derivative investigation costs. We would bear the first $100,000 of any other loss, except for losses defined as securities claims in the policy. In that case, Pan American would bear the first $350,000 of any loss.

 

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Executive Compensation


  At a Glance – What We Do

     Page(s)   

  ü No backdating, option exchanges or cancellations allowed

  

  ü Annual say on pay shareholder advisory vote

     12   

  ü Annual compensation risk review by HRCC

     24   

  ü Appropriate mix of short and long-term incentives

     25   

  ü Cap on the maximum payout for short-term incentives

     25   

  ü Board has full discretion to change or suspend any incentive program at any time

     25   

  ü Prohibit Executives from engaging in hedging or derivative trading in our securities

     25   

  ü Compensation clawback provisions in both short and long-term incentive plans

     25   

  ü Use mixed time horizons for incentive payouts to focus Executives on the long-term

     25   

  ü Independent executive compensation advisor working for the HRCC

     27   

  ü Disclose our peer group and our methodology for determining the peer group

     28   

  ü Three-year cliff vesting for performance share units

     29   

  ü Two-year no trading restriction on restricted stock awards

     29   

  ü Full disclosure of performance metrics, weightings and results

     32   

  ü No loans to any Executive

     36   

  ü No Executive perks such as club memberships

     37   

  ü Double trigger provision on change of control cash severance payments to Executives

     38   

  ü No employment contracts with multi-year guaranteed increases or incentives

     38   

  ü Minimum share ownership requirements for Executives based on their length of service

     40   

 

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Compensation Discussion and Analysis

Introduction

This section provides information on our executive compensation program for 2015. For 2015, our Named Executive Officers, as defined in National Instrument 51-102 – Continuous Disclosure Obligations (NI 51-102) were as follows:

 

   

Geoffrey Burns, President and Chief Executive Officer (CEO) (until February 18, 2015) and then Chief Executive Officer (until December 31, 2015)

   

Michael Steinmann, President (Executive Vice President, Corporate Development and Geology until February 18, 2015)

   

A. Robert Doyle, Chief Financial Officer (CFO)

   

Steve Busby, Chief Operating Officer (COO)

   

Andres Dasso, Senior Vice President, Operations (SVP Operations)

We refer to our Named Executive Officers as Executives in this Circular. Mr. Steinmann was promoted to CEO effective January 1, 2016.

In some instances, the compensation programs and certain other matters outlined herein also apply to other members of senior management, however, the programs are discussed as they relate specifically to our Executives.

2015 Company Performance

2015 was an excellent year for production as we achieved record annual silver and gold production, significantly reduced our cash costs, advanced our internal expansion projects at our La Colorada and Dolores mines, and executed our sustaining capital projects with discipline.

Although our exploration programs were very successful, metal prices continued to challenge our ability to fully replace our reserves. We successfully achieved our goals in environmental management, and maintained a low lost-time injury frequency. Our failure to eliminate fatalities in 2015 was disappointing and achieving zero fatalities will remain our top priority going into 2016.

See page 31 for more on our specific objectives and results for 2015.

Executive Compensation Philosophy

We strive to ensure our compensation is competitive with that of other Canadian mining companies with international operations who are similar to us in size and scope. We reward our Executives for achieving defined individual and corporate goals. We also align the interests of Executives and shareholders by rewarding performance that is likely to increase shareholder value. Read more about our philosophy on page 28.

Performance Graph

The following graph shows the change in value of $100 invested in our Shares between December 31, 2010 (the last trading day of 2010), and December 31, 2015, compared to a similar investment in the S&P TSX Composite Index, assuming reinvestment of dividends. The graph also depicts total annual compensation for our Executives in each particular year from 2011 to 2015 (excluding Mr. Burns one-time service recognition award in 2015 as described below) for comparison purposes.

LOGO

 

Note:

(1)

The 2015 compensation amount does not include the one-time payment to Mr. Burns in respect of his service recognition award of 100,000 Shares issued on January 6, 2016, in respect of his lengthy service and dedication to Pan American. At the date of issuance, the value of this share-based award, including tax gross-up, was $1,596,667.

 

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     (CAD$)
     Pan American
Closing Price
(TSX)
   Base(1)    S&P
TSX Composite
   Base

December 31, 2010

   $40.93    $100.00    13,443    $100.00

December 30, 2011

   $22.28    $  54.62    11,955    $  88.93

December 31, 2012

   $18.64    $  46.12    12,434    $  92.49

December 31, 2013

   $12.41    $  31.89    13,622    $101.33

December 31, 2014

   $10.72    $  33.08    14,632    $108.84

December 31, 2015

   $  9.01    $  29.31    13,010    $  96.78

 

Note:

(1)

Assuming reinvestment of dividends.

Share Price Performance

Total annual Executive compensation on the bar graph above does not track our share price performance. However, our compensation programs reflect the operational successes we have experienced notwithstanding the rapid decline in precious metals prices that has affected the mining sector over the past several years.

The following graphs display the closing price of gold and silver on the last trading day of the past five years.

 

LOGO   LOGO

Trading Restrictions

We have a stock transactions policy which places some restrictions on employees, their families and other associates from trading or pledging our securities. Additionally, key personnel, including Executives and directors, are prohibited from derivative trading and automatic buy or sell orders on our securities. Shares issued as compensation to employees under our Long Term Incentive Plan (LTIP) have a two-year hold period before they can be traded.

Compensation Risk Management

The Board and the HRCC carefully consider potential risks when designing compensation programs, setting objectives and making incentive awards. During 2015, the HRCC conducted an assessment to evaluate the potential risks associated with compensation programs as they relate to short-term and long-term decision making by our Executives and other members of senior management.

The HRCC identified a number of relevant business risks including:

 

   

Resource estimation and reserve determination

   

Achievement of annual production and cost targets in balance with long-term development requirements at our operations

   

Achieving safety results and meeting environmental requirements

The risk analysis also included a review of the pay mix across incentive plans, plan metrics, plan funding, award time horizons, historical and future payout scenarios, and control features.

The HRCC and the Board did not identify any compensation practices that were reasonably likely to have a material adverse effect on our business.

 

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Our compensation program design and Board oversight provide a number of controls that mitigate compensation risks, including the following:

 

   

Appropriate balance of metrics and weightings: Objectives of our short-term incentive program balance growth, safety, and operating performance. They are approved by the HRCC. They provide a balanced focus on our short-term requirements without sacrificing the long-term growth required to sustain our business. Base salaries are market competitive to reduce over-reliance on variable (at risk) compensation.

   

Capping of maximum payouts: The short-term incentive program is capped at 200% of target to limit windfall payouts.

   

Mix of short and long-term incentives: Incentive awards include a mix of annual and long-term awards which vest over time, from one to three years.

   

Share ownership requirements: Executives are required to hold a minimum number of Shares to encourage them to consider long-term performance and multi-year goals in their decision-making. See page 40 for the requirements.

   

Funding of incentive programs: The short-term incentive program is funded with current cash. The long-term incentive program is funded with current cash or by the issuance of shares and options. Based on the compensation risk assessment, the HRCC determined that funding for our current incentive programs is sufficient, but that additional analysis will be incorporated in 2016 to assess alternatives for future cash requirements.

   

Board discretion: Both the short- and long-term incentive programs may be changed or suspended at any time by the Board.

   

Plan limits: Our Stock Option and Compensation Share Plan (the Stock Option Plan) limits the number of Compensation Shares that may be issued annually to 500,000, currently limits options and Compensation Shares that shall be issued in aggregate of 6,461,470. As well, no optionee shall exceed 5%, and no insider shall exceed 10% of the total issued and outstanding Shares. See Appendix B for additional detail.

   

Control features / plan governance: Annual goals and metrics are reviewed by the HRCC and approved by the Board. Final award payout levels and cash incentives are reviewed by the HRCC and approved by the Board, either of whom may alter the award amounts.

   

Time horizon of payments or realization of value:

 

 

  Incentive

 

  

 

Key terms

 

  Short-term incentive awards

   Made in February following the performance year

  Option awards (long-term)

   Vest over two years; have a life of seven years

  Restricted Share Units

   Vest over two years

  Performance Share Units

   Vest in three years

 

   

Trade Restriction: Compensation Shares issued pursuant to our LTIP to employees have a two-year hold period before they can be traded.

   

Restrictions on trading: Executives are prohibited from hedging, derivative trading, backdating, option exchanges or cancellations relating to our securities.

   

Clawback provision: Both the short- and long-term incentive plans include a clawback provision. If an Executive is determined to be responsible for fraud or misconduct in providing financial or other results that impact an incentive program, the Board may recoup the entire amount of incentive compensation from the Executive.

   

Annual Compensation Risk Review: The HRCC completes an annual compensation risk review and reports its findings to the Board. The HRCC and the Board take appropriate action to reduce compensation risks when deemed necessary.

Compensation Governance

Composition of the Human Resources and Compensation Committee

The HRCC is composed of three independent directors who possess the relevant knowledge and experience to serve on the HRCC and ensure appropriate completion of its Charter.

 

   

Mr. Segsworth is currently the chair of the HRCC and has served in this capacity since May 2010. He holds a Bachelor of Science in Mining Engineering from Michigan Tech and has over 40 years of experience in mining in Canada and overseas. As an executive of several mining companies, he oversaw compensation programs relevant to the mining industry. Mr. Segsworth currently serves as a director and is a member of the compensation committees for three other reporting issuers in Canada, Gabriel Resources Ltd., Roxgold Inc. and Sabina Gold & Silver Corp. He has an in-depth understanding of compensation matters, performance management, and the human resources challenges in the mining industry.

   

Mr. Press has served on the HRCC since 2008. Mr. Press is a mining engineer with almost 40 years of diversified experience in the mining industry. He has worked in underground and open pit mines across Canada as well as in the United States and Australia. While with Homestake Mining Company, he held the position of Director, Mine Engineering and Development. Mr. Press graduated from Nottingham University with an honours degree in mining engineering in 1967. His executive experience and service with the HRCC provide him with a solid background in executive and Board compensation matters.

 

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Mr. Dunn has served on the HRCC since 2011. Mr. Dunn has over 25 years of experience in the investment banking industry. He was a Managing Director in London for Goldman Sachs and a Senior Managing Director and Head of Global Mining and Metals for Bear Stearns. Mr. Dunn’s experience analysing mining companies for potential investment provide us with an important perspective on compensation and human resource matters.

Executive Compensation Decision Making Process

The decision making process related to executive compensation is summarized as follows:

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Role and Activities of the HRCC

The HRCC consults with management on Executive compensation to:

 

   

Review the overall compensation philosophy, strategy and policies for our officers and employees

   

Administer our Stock Option Plan and determine when it will be used as compensation for our senior management and employees

   

Review annual incentive plan and long-term incentive plan payments

   

Review special compensation, recruiting, and retention programs, as and when needed

   

Set performance goals with the CEO, and review the performance of the CEO and other Executives annually

The HRCC meets at least three times per year, and holds in-camera sessions, without the presence of management, as needed.

Activities of the HRCC in 2015

The HRCC met 4 times in 2015 and, among other things, completed the following activities under its Charter:

 

   

Reviewed our human resources strategy

   

Reviewed performance of the CEO and other Executives

   

Reviewed total compensation for the CEO and other Executives, adjusting pay mix and adding targets for PSUs

   

Reviewed and recommended senior Executive appointments

   

Reviewed and recommended employment agreements

   

Reviewed our compensation philosophy

   

Reviewed and recommended the long-term incentive plan grants and annual incentive plan payments

   

Reviewed the Company’s succession plans, implementing the activities for a smooth CEO transition at the end of the year

   

Reviewed compliance of Executives’ achievement of Share ownership guidelines

   

Conducted a compensation risk review

   

Reviewed compensation consultant work relationships to ensure independence

 

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Management Role in Compensation Decision-Making

Members of the management team are occasionally invited to participate in HRCC meetings. Management acts in an advisory and informational capacity only. The HRCC maintains strict independence from management. The Board is ultimately responsible for executive compensation matters.

 

Member(s) of Management   Role in Compensation Decision Making

CEO and VP of Human Resources

 

Regularly presents information to the HRCC to assist in decision-making

Communicates management’s experiences of the effectiveness of compensation programs to attract, retain, and reward qualified personnel to oversee our operations

CEO

 

Recommends performance metrics, performance results, and final award levels for the annual incentive program and long-term incentive plan for HRCC and Board consideration

Management team

 

Oversees day-to-day compensation matters in each office and subsidiary company, within the approved operating budgets and within the parameters of our compensation philosophy

Use of Compensation Consultants and their Affiliates

The HRCC engaged the services of Mercer (Canada) Limited (Mercer) as its compensation consultant during 2015. Mercer, a wholly owned subsidiary of Marsh & McLennan Companies, Inc. (MMC), has been used since 2010 to assist the HRCC in determining the compensation for our Executives.

We also retained Marsh Canada Inc., a separate independent operating company owned by MMC, to provide insurance and brokerage services, unrelated to executive compensation.

2014 and 2015 Fees Paid to Compensation Consultant and Affiliates

 

Name of Consultant   Executive Compensation-Related
Fees (CAD$)
   

All Other Fees

(CAD$)

 
  Amount
invoiced in 2015
    Amount
invoiced in 2014
    Amount
invoiced in 2015
    Amount invoiced
in 2014
 

Mercer

    61,341        57,047        Nil        Nil   

Marsh Canada Inc.

    Nil        Nil        261,222        232,575   

Compensation Consultants Retention and Independence

Under the consulting agreement with Mercer:

 

   

The HRCC chair approves all work plans

   

Consultants work with management as needed to complete work assignments, but work products are delivered directly to the HRCC chair, with distribution to management if required

   

Additional consulting services are pre-approved by the HRCC

While the HRCC may use Mercer to provide additional information and advice in respect of its decision-making, the HRCC makes its determinations independently based on its own experience, analysis and assessments and weighs a broad range of considerations, including current business requirements.

The HRCC is confident that the advice it receives from the consultant assigned to us by Mercer is objective and not influenced by the relationship of Mercer or its affiliates with us. The policies and procedures in place to assure objectivity include:

 

   

The consultant receives no incentive or other compensation based on the fees charged to us for other services provided by Mercer or any of its affiliates

   

The consultant is not responsible for selling other Mercer or affiliate services to us

   

Mercer’s professional standards prohibit the individual consultant from considering other relationships that Mercer or any of its affiliates may have with us in rendering his or her advice and recommendations

   

The HRCC has the sole authority to retain and terminate the executive compensation consultant

   

The consultant has direct access to the HRCC without management intervention

   

The HRCC evaluates the quality and objectivity of the services provided by the consultant each year and determines whether to continue to retain the consultant

   

The protocols set out in the engagement letter with Mercer limit how the consultant may interact with management and govern when and if the consultant’s advice and recommendations can be shared with management

 

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Executive Compensation Philosophy

Our compensation is competitive with that of other Canadian mining companies with international operations of similar size and scope. We reward the achievement of defined individual and corporate goals, and align the interests of the Executives with our shareholders by rewarding performance that is likely to increase shareholder value.

Each Executive position is evaluated to establish skill requirements and level of responsibility to provide a basis for internal and external comparisons. The Board and the HRCC consider a variety of factors when determining compensation policies and programs, and individual compensation levels. These factors include:

 

   

Internal and external comparisons

   

Our long-term interests and the long-term interests of our shareholders

   

Our overall financial and operating performance

   

Recommendations made by independent compensation consultants retained by the HRCC

   

Each Executive’s individual performance and contribution towards meeting corporate objectives

We believe shareholder value is primarily driven by results, both on financial measures and operating measures such as production and mineral reserve and mineral resource growth. We set short and long-term performance objectives for increased safety, mineral reserve and resource growth, project advancement, targets for production and cost reduction. These objectives are tied directly to our annual budget and long-term plan, which are approved by the Board.

Executive performance is also evaluated against their individual responsibilities and goals for their employment function and area of expertise. At-risk executive compensation is dependent on achieving both individual and corporate performance results, which is directly linked to the creation of shareholder value.

Executive Compensation Objectives

Our Executive compensation objectives are:

 

   

To ensure that compensation reflects performance and is fair and reasonable

   

Sufficient to attract and retain qualified and experienced Executives

We seek to understand and define our target base salaries, target total cash, and target total compensation package compared to a peer group of similar companies in the mining industry. We also consider the actual total cash and actual total compensation of the peer group.

The HRCC uses the compensation studies provided by the independent consultant to determine compensation ranges for Executives that ensure we can attract and retain key talent during an unprecedented shortage of experienced and qualified executives in the mining industry. The HRCC also considers the following factors when considering target compensation for each Executive:

 

   

The business impact, costs, and time for recruiting a replacement

   

Our current talent pool within Pan American

   

Impact and loss of continuity that may arise from vacancies in key leadership positions

   

The high cost of living in Vancouver, British Columbia, where we are headquartered

We have traditionally positioned base salaries and target annual and long-term incentive awards at or below the median of our competitive market, and we have also provided Executives with the opportunity to earn higher actual total compensation if they achieve superior performance.

The HRCC considers our peer group (as described below) when reviewing Executive compensation. Overall, based on data from Mercer, our target total direct compensation levels for Executives for 2015 were:

 

Group  

Target Total Direct Compensation

Level Versus Peers

Executives (as a group)

  At or below the 50th percentile

CEO

  Below the 25th percentile

Our compensation practices are regularly monitored by the HRCC and modified to ensure we remain competitive and appropriately recognize growth and change within the organization.

Use of Peer Groups

The HRCC uses a number of data sources, including compensation consultants, published compensation studies, and other market data to identify peer groups for salary comparisons. There are only a handful of publicly traded, operating, primary silver mining companies. The group is so limited that it is challenging to make appropriate comparisons of growth, operating performance, and other financial metrics. As a result, we have supplemented our primary peer group with other peers that we consider appropriate for benchmarking Executive compensation.

 

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Our peer group was selected based on the following criteria:

 

   

Companies that operate in the same labour, industry, and capital markets

   

Companies that are at a similar stage of development and operate producing mines with comparable complexities

   

Companies with multiple operating locations in different jurisdictions

   

Company size, based on a range from 1/2 to 2 times that of our revenues

   

Consideration was given to market capitalization

In 2015, the peer group of companies selected was as follows:

 

Primary Peers   Other Peers

Agnico-Eagle Mines Limited

  B2Gold Corp.

Centerra Gold Inc.

  Franco-Nevada Corp

New Gold Inc.

  Fresnillo PLC

Coeur Mining Inc.

  Hochschild Mining PLC

Hecla Mining Company

  Silver Wheaton Corp.

Silver Standard Resources Inc.

  Tahoe Resources Inc.

EIdorado Gold Corp.

 

lAMGOLD Corporation

   

Using the peer group, Mercer provides a compensation study for the Executives. Based on this study and other market data, the HRCC reviews and, if appropriate, adjusts base salaries, short-term incentive targets and long-term incentive targets. The HRCC then makes recommendations for changes to executive compensation to the Board.

Components of Executive Compensation

For 2015, Executives and other members of senior management total compensation included four main components: base salary, annual incentive plan (the AIP), the LTIP and extended group benefits.

 

What We Pay   Why We Pay It   How It Works

Base Salary

  Provides a fixed level of cash compensation for performing day-to-day responsibilities  

•    Set in the first quarter of each year for the 12-month period of January to December, and reviewed as required.

AIP

  Focuses Executives on achieving annual operating plan, budget and other short-term objectives  

•    Annual incentive plan based on corporate goals and objectives (provides incentive compensation directly related to achieving a number of short-term objectives. Awards can range from 0% to 200%.

Benefits

  Attracts and retains highly qualified Executives  

•    Health, vision, and dental insurance, life insurance, and accidental death and dismemberment insurance.

LTIP

  Focuses Executives on long-term shareholder value, and aligns management’s interests with those of shareholders  

•    A minimum of 25% must be provided as RSUs which vest over two years and whose payout value is aligned with share price performance.

•    Stock options that vest over two years with a seven-year expiration period.

•    Restricted stock awards with a two-year no trading restriction.

•    Performance share units which vest after three years and whose cash payout value is aligned with share price performance and relative total shareholder return.

Base Salary

Base salaries are determined after a review of market data for similar positions in mining companies with international operations of comparable size and scope. Executives’ salaries are determined taking into account the incumbent’s responsibilities, our financial capacity, potential for advancement, and the assessment of the Board and the HRCC.

 

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The HRCC reviewed salaries in 2015 based on market analysis prepared by Mercer. The HRCC determined that base salaries would remain consistent with previous year, with the exception of a small market increase for Messrs. Burns and Busby, and an increase for Mr. Steinmann as a result of his promotion to President in February 2015.

Changes to Base Salaries as of December 31, 2015

 

Executive  

Base Salary 2014

(CAD$)

      

Base Salary 2015

(CAD$)

 

GEOFFREY BURNS

CEO

    700,000           735,000   

MICHAEL STEINMANN

President

    448,500           560,000   

A. ROBERT DOYLE

CFO

    415,000           415,000   

STEVEN BUSBY

COO

    546,500           547,000   

ANDRES DASSO

SVP, Operations

    435,500           435,500   

Annual Incentive Plan

The Executives can earn an annual cash bonus under the AIP. The Executives earn the bonus on the basis of corporate and individual performance factors, as noted below. The ratios may be adjusted by the HRCC, depending on the level of corporate, departmental or individual focus desired for future years.

 

Position(s)   Corporate Performance Factor      Individual Performance Factor

CEO

  100%      0%

All other Executives

  75%      25%

SVP, Operations

  50%      50%

AIP is calculated in three steps:

 

Step

  Calculate   How Calculated

1

  Corporate Incentive Pay =   AIP Target Pay x Corporate Performance x Corporate Performance Factor

2

  Individual Incentive Pay =   AIP Target Pay x Individual Performance x Individual Performance Factor

3

  Total Incentive Pay =   Corporate Incentive Pay + Individual Incentive Pay

AIP Target Pay ranges from 70% to 75% of base salary for our Executives, as described below.

Both the individual and corporate performance components are compared to a set of pre-determined annual objectives.

The corporate performance objectives are approved by the Board. They include targets for safety, mineral reserve and resource growth, project advancement, silver production, and operating cost. They are tied directly to our annual budget, which is also approved by the Board.

Individual performance is based on weighted goals established within each Executive’s primary area of responsibility. A substantial part of individual objectives is linked to supporting Company performance objectives.

Corporate and individual performance is determined by evaluating achievement of the pre-determined targets on a 0% to 200% basis. Payouts under the program are capped at 200% of target.

 

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Executive AIP Targets, Minimums and Maximums as at December 31, 2015

 

Executive  

Base Salary

(CAD$)

    Target of Base
Salary
 

Minimum (0%)

(CAD$)

   

Maximum (200%)

(CAD$)

 

GEOFFREY BURNS

CEO

    735,000      75%     -        1,102,500   

MICHAEL STEINMANN

President

    560,000      70%     -        784,000   

A. ROBERT DOYLE

CFO

    415,000      70%     -        581,000   

STEVEN BUSBY

COO

    547,000      70%     -        765,800   

ANDRES DASSO

SVP, Operations

    435,500      70%     -        609,700   

Executive AIP Targets and Weightings for 2015

 

Executive   AIP Target
(% of Base Salary)
  Weighting on Corporate
Performance
  Weighting on Individual
Performance

GEOFFREY BURNS

CEO

  75%   100%   0%

MICHAEL STEINMANN

President

  70%   75%   25%

A. ROBERT DOYLE

CFO

  70%   75%   25%

STEVEN BUSBY

COO

  70%   75%   25%

ANDRES DASSO

SVP, Operations

  70%   50%   50%

For 2015, our corporate performance rating against pre-established annual objectives was 135%, as described below under the heading “2015 Company Performance Objectives, Weights and Results”. AIP awards are paid in the year following the year in which the recipient’s performance is assessed. AIP awards were paid in February 2016 for 2015 performance.

The HRCC recognizes that the use of formulas to determine compensation can sometimes lead to unwanted results that do not accurately reflect real performance. To ensure this does not happen, the Board and the HRCC have discretion under the AIP to:

 

   

Suspend or modify the AIP

   

Defer, reduce, or cancel all or part of the AIP payment due, for business reasons

   

Limit the corporate portion of the AIP payment to 75% of target in the event of a significant environmental or safety incident, as defined by the HSECC

   

Recognize extraordinary achievement or special circumstances by increasing the overall performance by up to 25%

For example, in 2008 the Board elected not to pay the AIP due to metal price and market conditions even though corporate and individual performance would have justified an AIP payment.

2015 Company Performance Objectives, Weights and Results

2015 was an excellent year for production as we achieved record annual silver and gold production, significantly reduced our cash costs, advanced our internal expansion projects at our La Colorada and Dolores mines, and executed our sustaining capital projects with discipline. Although our exploration programs were very successful, metal prices continued to challenge our ability to fully replace our reserves. We successfully achieved our goals in environmental management, and maintained a low lost-time injury frequency. Our failure to eliminate fatalities in 2015 was disappointing and achieving zero fatalities will remain our top priority going into 2016.

 

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A summary of our AIP goals, threshold values, and actual results is contained in the table below.

 

Category(1)   Measure   Weight     Threshold
(0.5)
   

Target

(1.0)

   

Above
Target

(1.5)

    Maximum
(2.0)
    2015 Actual    

Weighted
Result

(Calculation)

 

Safety and Environment(2)

(30%)

  LTIF     7.5%        1.7           1.6           1.5           1.4           1.09          

 

15%

(7.5% x 2.0)

 

  

  LTIS     5%        900           750           650           550           1,757          

 

0%

(5% x 0.0)

  

  

  Fatalities     7.5%        NA           NA           NA           0          
 
 
The company
experienced
fatal accidents
  
  
  
   

 

0%

(5% x 0)

  

  

  SEIs     10%        3           2           1           0           0          

 

20%

(10% x 2.0)

  

  

Reserve Replacement (10%)

  Replace
60% of
reserves
    10%        40%        60%        80%        100%       
 
41% net
replacement
  
  
   

 

5%

(10% x 0.5)

  

  

Growth(3) (20%)

  Acquire one
asset or
begin an
internal
expansion
    5%        1M oz.        2.5M oz.        3.0M oz.        3.5M oz.       
 
 
 
 
 
 
 
 
Dolores pulp
agglomeration
project
approved with
anticipated
5.9M Ag
ounces
equivalent by
end of 2017
  
  
  
  
  
  
  
  
  
   

 

10%

(5% x 2.0)

  

  

  La Colorada

Expansion
project

    10%       
 
 
 
 
 
Complete
shaft
excavation,
advance
plant
construction
  
  
  
  
  
  
   
 
 
 
 
Complete shaft
engineering,
excavation,
and hoist, and
headframe
  
  
  
  
  
   
 
 
 
 
 
All of 1.0
and
advance
shaft to
100m by
year-end
  
  
  
  
  
  
   
 
 
 
 
 
 
Complete
plant
construction
and
commence
commissioning
by year-end
  
  
  
  
  
  
  
   
 
 
 
 
 
 
 
 
Plant
construction
advanced,
shaft
excavation
complete,
headframe
completed in
January 2016
  
  
  
  
  
  
  
  
  
   

 

10%

(10% x 1.0)

  

  

  Achieve
budget for
La Colorada
expansion
    5%       
 
Over by
$10M
  
  
   
 
Maintain
original budget
  
  
   
 
$5M under
budget
  
  
   
 
$10 under
budget
  
  
   
 
 
On schedule
for original
budget
  
  
  
   

 

5%

(5% x 1.0)

  

  

Operating Performance (40%)

  Silver
Production‘
    15%        25M oz.        25.5M oz.        26M oz.        26.5M oz.        26.12M Ag       

 

22.5%

(15% x 1.5)

  

  

  Cash cost(4)     20%        <$12.30        <$11.80        <$11.30        <$10.80        $9.70       

 

40%

(20% x 2.0)

  

  

  Sustaining
capital
expenditures
    5%        <$80M        <$76M        <$74M        <$72M        $73.7M       

 

7.5%

(5% x 1.5)

  

  

Discretionary Component

(Up to 25%)

                  0%   

Total Performance and Formulaic Payout for 2015

  

                                    135%   

 

Notes:

(1)

Our total weight for all established categories is 100%. The Board has discretion to award an additional 25%, reduce the award, or eliminate the award.

(2)

Safety and environment measures include lost-time injury frequency (LTIF), lost-time injury severity (LTIS) and significant environmental incidents (SEIs). LTIF is the number of accidents times 1,000,000 hours, divided by the total hours worked. LTIS is number of work days lost times 1,000,000 hours, divided by the total hours worked.

(3)

Acquisition / Expansion is to acquire one asset or begin an internal expansion of an existing asset which has a high probability of delivering significant additional production before the end of 2017 at an acceptable rate of return.

(4)

Cash cost per payable ounce of silver, net of by-product credits (“cash costs”) is a non-GAAP measure. Cash costs does not have a standardized meaning prescribed by IFRS as an indicator of performance. The Company’s method of calculating cash costs may differ from the methods used by other entities and, accordingly, the Company’s cash costs may not be comparable to similarly titled measures used by other entities. Readers should refer to the “Alternative Performance (Non-GAAP) Measures” section of the Company’s Management’s Discussion and Analysis, dated March 24, 2016, for the period ending December 31, 2015, for further information and for a detailed reconciliation of this measure.

 

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2015 Executive AIP Awards

 

Executive    Base
Salary(CAD$)
     AIP Target of Base
Salary
     Total Performance
Factor(1)
     Total Award
(CAD$)
 

GEOFFREY BURNS

CEO

     735,000         75%         135.0%         744,188   

MICHAEL STEINMANN

President

     560,000         70%         132.0%         517,440   

A. ROBERT DOYLE

CFO

     415,000         70%         131.3%         381,281   

STEVEN BUSBY

COO

     547,000         70%         132.6%         507,630   

ANDRES DASSO

SVP, Operations

     435,500         70%         130.0%         396,305   

 

Note:

(1)

Percentage multiplier for award based on combined corporate and individual results. AIP awards are paid in the calendar year following the year the Executive’s performance is assessed. For example, the AIP award referenced for 2015 was paid in February 2016.

Long-Term Incentive Plan

Executives may also be granted RSUs, PSUs, stock options, and Compensation Shares under our LTIP guidelines. We believe that the mix of these incentive formats provides the best vehicle to attract and retain employees. Through these incentive alternatives, employees are given an opportunity to participate in our future success and are aligned with the interests of our shareholders. Our LTIP was initially approved by the Board on December 9, 2005 and was amended in 2008, 2010, 2012 and 2014.

The LTIP provides guidelines to the Board regarding the grant of stock options, RSUs, PSUs and Compensation Shares, which are limited to key management positions that have responsibility for influencing our policy, strategy and the long-term performance. The LTIP can be amended or suspended at any time at the Board’s discretion. The Board can also amend award targets, change performance metrics, and revise the mix of award vehicles.

The LTIP provides guidelines for calculating incentive target awards for eligible employees based on their positions, long-term potential, and long-term contributions to our success. Targets are based on an employee’s base salary and are dependent on the employee’s responsibilities and contribution to our long-term performance.

The formula for the LTIP calculation is as follows:

Base Salary x Target %

LTIP targets range from 100% to 135% of base salary for our Executives and are detailed in the following table.

 

Executive    Base Salary
(CAD$)
     Target Percentage
(%)
     Target Amount(1)
(CAD$)
 

GEOFFREY BURNS

CEO

     735,000         135%         992,250   

MICHAEL STEINMANN

President

     560,000         115%         644,000   

A. ROBERT DOYLE

CFO

     415,000         100%         415,000   

STEVEN BUSBY

COO

     547,000         100%         547,000   

ANDRES DASSO

SVP, Operations

     435,500         100%         435,500   

 

Note:

(1)

Includes PSUs. PSUs are notional share units that mirror the market value of the Company’s Shares.

 

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The 2015 LTIP consisted of annual grants of Compensation Shares, RSUs, PSUs and/or stock options.

Compensation Shares

For Compensation Share awards, participants are issued Shares, which bear a two (2) year no-trade legend. There is no gross-up on annual Compensation Share awards.

RSUs

RSUs vest in two tranches: 50% on the first anniversary of the grant date and 50% on the second anniversary of the grant date. RSUs entitle the holder to receive an amount equal to the value of the underlying Share at the end of the RSUs’ term, plus the cash equivalent of any dividends distributed during the term that are notionally applicable to such underlying Shares.

Options

For option awards, 50% vest on the first anniversary of the grant date and the other 50% on the second anniversary of the grant date. The options expire after seven years.

PSUs

PSUs are notional Share units that mirror the market value of the Shares. PSUs align shareholder and employee interests by tying the value of the PSUs to the value of the underlying Shares and to our performance. The vesting period also supports longer-term decision making as it is based on a three-year period (the Performance Period).

Each vested PSU entitles the participant to a cash payment equal to the value of an underlying Share, less applicable taxes, at the end of the term, plus the cash equivalent of any dividends distributed during the Performance Period that are notionally applicable to such underlying Shares. PSU grants vest on the third anniversary of the grant date, subject to certain exceptions in the case of voluntary termination or retirement for long-term employees and death or total disability, and unless otherwise determined by the Board.

PSUs cannot be redeemed and will not be paid out unless and until they vest according to their terms. Performance results based on pre-determined performance criteria and the corresponding performance multiplier at the end of the Performance Period determine how many PSUs vest for each participant. The Board has the discretion to vary the amount paid or the payout calculation at the end of the Performance Period to take into account unusual circumstances or other factors that may have had a significant effect on the achievement of the performance-based criteria.

The HRCC makes recommendations to the Board with respect to the value of grants to be given to each participant.

The number of PSUs granted is determined by dividing the grant value approved by the Board by the unit value of each PSU. The unit value for each PSU is the volume weighted average Share trading price on the TSX during the twenty trading days before the grant date, on which at least one board lot of Shares (as defined by the TSX) is traded.

The Board has decided that for PSUs, performance will be assessed looking at our total shareholder return (TSR) over three years from the date of grant.

TSR is the total return to a shareholder on an investment in a Share over a given period of time. TSR includes stock price appreciation or depreciation at the end of the period, plus dividends and any other cash equivalent distributions during the period.

Our TSR will be compared to a peer group of precious metals companies who are determined at the time of grant. TSR is calculated for Pan American and our peers at the beginning and the end of the Performance Period.

Calculations are done as set out below.

 

Date of Measure    Measure    Time Period    Requirement

Grant date

(First day of

Performance Period)

  

Volume weighted average share trading price on the

TSX

   20 business days prior

to grant date

   One board lot traded

Vesting date

(Last day of

Performance Period)

  

Volume weighted average share trading price on the

TSX

   20 business days prior

to vesting date

   One board lot traded

For the 2015 award, the peer group used for benchmarking TSR performance was selected based on the following criteria:

 

   

Companies in the precious metals mining segment

   

Companies with similar revenues and market capitalization

   

Companies with similar scope and complexity of operations and projects

   

Companies that compete for investment dollars

 

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Based on the foregoing, the following companies were selected:

 

   

Coeur Mining Inc.

   

Endeavour Silver Corp.

   

First Majestic Silver Corp.

   

Fortuna Silver Mines Inc.

   

Fresnillo PLC

   

Hecla Mining Company

   

Hochschild Mining PLC

   

Silver Standard Resources Inc.

   

Tahoe Resources Inc.

The market price of silver is also included in the performance peer group as it represents an alternative investment opportunity. Our ranking versus peers on TSR determines the percentage of units that vest, according to the following scale:

 

Performance Level    TSR Percentile Ranking vs Peer Group    Percentage Vested

Maximum

   75th Percentile or above    150%

Target

   50th Percentile    100%

Minimum

   25th Percentile or below    50%

The HRCC and Board consider management’s recommendations, the employee’s performance evaluation, the employee’s long-term potential with us, and the Company’s performance when making LTIP awards. The HRCC meets in-camera to determine the award level for the CEO after completing his performance evaluation.

2015 LTIP Awards

 

Executive   Target
(CAD$)
    Percentage
of Target
Awarded
    Amount
Awarded
in
Shares
(CAD$)(1)
    Amount
Awarded
in
Options
(CAD$)(1)
    Amount
Awarded
in RSUs
(CAD$)
    Amount
Awarded
in PSUs
(CAD$)(2)
    Total
amount
awarded
(CAD$)
 

GEOFFREY BURNS

CEO

    992,250        63%        312,375        -        312,375        -        624,750   

MICHAEL STEINMANN

President

    644,000        100%        112,000        224,000        112,000        196,000        644,000   

A. ROBERT DOYLE

CFO

    415,000        100%        166,000        83,000        83,000        83,000        415,000   

STEVEN BUSBY

COO

    547,000        100%        218,800        109,400        109,400        109,400        547,000   

ANDRES DASSO

SVP, Operations

    435,500        100%        174,200        -        174,200        87,100        435,500   

 

Notes:

(1)

In December 2015, the Company awarded Shares with a two-year hold period, and RSUs, both at a value of CAD$9.76 per unit/Share. The Company used as its assumptions for calculating fair value a risk free interest rate of 1.5-2.2%%, weighted average volatility of 54%, expected lives ranging from 3.5 to 4.5 years based on historical experience, dividend yield of 5.4-6.4% and an exercise price of CAD$9.76 per Share. The weighted average fair value of each option was determined to be CAD$3.30.

(2)

In December 2015, the Board approved the issuance of 73,263 PSUs based on a value of CAD$9.33 per share.

Stock Option and Compensation Share Plan

The Stock Option Plan governs our issuance of stock options and Compensation Shares. The key terms of the Stock Option Plan are set out below and a more detailed description is provided in Appendix B.

The Stock Option Plan was established by the Board and approved by shareholders on May 13, 2008 and has been amended from time to time, as required. The most recent amendments were approved by our shareholders on May 11, 2015. Awards under the LTIP are made in accordance with the Stock Option Plan. The Stock Option Plan allows: (i) the granting of options to purchase Shares; and/or (ii) the direct issuance of Compensation Shares to our employees, directors and service providers.

All grants under the Stock Option Plan are made at the discretion of the Board. The term of any options granted may not exceed ten years. The Board may issue up to 500,000 Compensation Shares each calendar year. The maximum number of Shares under the Stock Option Plan which may be issued for options granted or Compensation Shares awarded is 6,461,470 Shares.

 

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Under the Stock Option Plan, no one may receive the equivalent of more than 5% of our total outstanding Shares (on a non-diluted basis). Similarly, non-employee Board members may not receive an annual equity award worth more than $100,000 (excluding options or Shares taken in lieu of cash fees). Other plan maximums are set out in Appendix B.

Exercise of Options

The exercise price of options granted under the Stock Option Plan will be the weighted average trading price of our Shares on the TSX for the five trading days prior to the grant date. The Stock Option Plan provides for an optional cashless exercise mechanism where the optionee elects to relinquish the right to exercise their unexercised vested options and receive, in lieu thereof, a number of fully paid Shares. The number of Shares issuable pursuant to any such cashless exercise is equal to the quotient obtained by dividing the product of the number of unexercised vested options tendered for disposition multiplied by the difference between the market price and the option price of all Shares subject to the tendered unexercised vested options by the market price of one Share, represented by the following formula:

 

A x (X - Y)
X
          A - is the number of vested options tendered for disposition pursuant to the notice of disposition
    Where:       X - is the market price of the Shares on the date of the notice of disposition
           Y - is the option price of the unexercised vested options in question

Termination of Options

Under the Stock Option Plan, options are non-assignable and non-transferable, and are subject to the vesting provisions determined by the Board. Where an option holder’s employment with us is terminated, other than for cause or by reason of death or disability, options granted under the Stock Option Plan will terminate on the earlier of the expiry date of the options, or 30 days after termination of employment.

Adjustment Provisions

The Stock Option Plan also contains an adjustment mechanism to alter the exercise price or number of Shares issuable under the Stock Option Plan if there is a Share reorganization, corporate reorganization or other event not in the ordinary course of business.

Blackout Period

If options expire during a period when trading of our securities by certain persons as designated by us is prohibited (a Blackout Period) or within ten business days afterwards, the term of those options will be extended to ten business days after the Blackout Period, unless the TSX does not permit such an extension.

Amending the Stock Option Plan

The Stock Option Plan provides that the Board may make certain limited amendments to the Stock Option Plan or any option without shareholder approval, such as amendments of a “housekeeping” nature. Other amendments require shareholder or disinterested shareholder approval, such as varying the strike price of options or other matters that may be required by applicable law, rules or stock exchange requirements. Please refer to Appendix B for a complete description of the matters relating to amendments of the Stock Option Plan.

Financial Assistance

We do not provide financial assistance to directors, officers or employees to help them purchase Shares or exercise options granted under the Stock Option Plan. Similarly, the Company is not indebted to any of its directors, officers or employees.

Securities Authorized for Issue Under Equity Compensation Plans – December 31, 2015

 

Plan Category   Number of securities to be
issued upon exercise of
outstanding options,
warrants and rights
    Weighted-average exercise
price of outstanding options,
warrants and rights (CAD$)
    Number of securities
remaining available for
future issuance under
equity compensation plans
(excluding securities
reflected in column(a))
 

Equity compensation plans approved by security holders

    1,897,814        10.70        2,447,775 (1) 

Equity compensation plans not approved by security holders

    Nil        Nil        Nil   

Total

    1,897,814        10.70        2,447,775   

 

Note:

(1)

6,461,470 shares reserved for issuance under our Stock Option Plan, less Shares issued (including directors annual compensation), less RSUs granted, less options exercised, and less the number of options outstanding as at December 31, 2015.

 

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Benefits

We make an array of quality group benefit alternatives available to address our employees’ health and other needs, and those of their dependents. We consider these benefits necessary to be competitive in the current market. Executives have the same benefits available to them as employees.

No Perks

We do not provide perquisites (perks) such as club memberships, use of private aircraft or car allowances to our Executives.

Executive Share and Option Awards Outstanding as at December 31, 2015

 

    Option-based Awards     Share-based Awards  
Executive   Number of
Securities
underlying
unexercised
options (#)
    Option
exercise
price
(CAD$)
    Option
expiration
date
    Value of
unexercised
in-the-
money
options
(CAD$)(1)
   

Number of
shares or
units of
shares that
have not
vested

(#)

    Market or
payout
value of
share-
based
awards that
have not
vested
(CAD$)(1)
    Market or
payout
value of
vested
share-
based
awards not
paid out or
distributed
(CAD$)(1)
 

GEOFFREY A. BURNS

    9,652        40.22        Dec 10, 2017        0        56,119        505,632        0   

CEO

    51,836        24.90        Dec 9, 2018        0         
    33,654        11.49        Dec 13, 2020        0         

MICHAEL STEINMANN

    6,478        40.22        Dec 10, 2017        0        24,170        217,772        0   

President

    38,814        24.90        Dec 9, 2018        0         
    27,697        18.53        Dec 7, 2019        0         
    39,808        11.49        Dec 13, 2020        0         
    38,334        11.58        Dec 12, 2021        0         
    67,879        9.76        Dec 11, 2022        0         

A. ROBERT DOYLE

    4,606        40.22        Dec 10, 2017        0        21,173        190,769        0   

CFO

    8,147        24.90        Dec 9, 2018        0         
    10,305        18.53        Dec 7, 2019        0         
    31,731        11.49        Dec 13, 2020        0         
    16,258        11.58        Dec 12, 2021        0         
    25,152        9.76        Dec 11, 2022           

STEVEN L. BUSBY

    12,643        40.22        Dec 10, 2017        0        28,200        254,082        0   

COO

    40,389        24.90        Dec 9, 2018        0         
    50,661        18.53        Dec 7, 2019        0         
    72,759        11.49        Dec 13, 2020        0         
    33,152        9.76        Dec 11, 2022           

ANDRES DASSO

    5,288        40.22        Dec 10, 2017        0        33,728        303,889        0   

SVP, Operations

    8,896        24.90        Dec 9, 2018        0         
                                                       

 

Note:

(1)

Based on the closing price of our Shares on the TSX as at December 31, 2015, being CAD$9.01.

Value of Vested Share and Option Based Awards and Earned Non-Equity Incentive Plan Compensation for Executives during 2015

 

Executive   Option-based awards –
Value vested during the
year
(CAD$)
    Share-based awards –
Value vested during the
year
(CAD$)
    Non-equity incentive
plan compensation –
Value earned during the
year
(CAD$)
 

GEOFFREY A. BURNS

CEO

    -        194,591        744,188   

MICHAEL STEINMANN

President

    -        109,655        517,440   

A. ROBERT DOYLE

CFO

    -        63,822        381,281   

STEVEN L. BUSBY

COO

    -        63,608        507,630   

ANDRES DASSO

SVP, Operations

    -        139,575        396,305   

 

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Total Executive Compensation Summary

The following table summarizes the three-year total compensation summary for Executives as at December 31, 2015:

 

Executive

 

Year

   

Salary
(CAD$)

   

Share-

based
awards
(CAD$)(1)(2)

   

Option-

based
awards
(CAD$)(2)

    Non-equity
incentive plan
Compensation
(CAD$)
   

Pension
value
(CAD$)

   

All Other

Compensation
(CAD$)(5)

   

Total

Compensation
(CAD$)

 
          Annual
incentive
plans(3)
    Long-
term
incentive
plans
       

GEOFFREY A. BURNS

    2015        735,000        2,221,417 (4)      0        744,188        n/a        n/a        0        3,700,605 (4) 

CEO

    2014        700,000        805,000        0        529,375            220,000        2,254,375   
    2013        700,000        341,250        113,750        490,875            220,000        1,865,875   

MICHAEL STEINMANN

    2015        560,000        420,000        224,000        517,440        n/a        n/a        0        1,721,440   

President

    2014        448,500        134,550        134,550        299,093            137,500        1,154,193   
    2013        448,500        134,550        134,550        298,533            137,500        1,153,633   

A. ROBERT DOYLE

    2015        415,000        332,000        83,000        381,281        n/a        n/a        0        1,211,281   

CFO

    2014        415,000        171,188        57,063        248,611            137,500        1,029,362   
    2013        415,000        107,250        107,250        222,666            137,500        964,666   

STEVEN L. BUSBY

    2015        547,000        437,600        109,400        507,630        n/a        n/a        0        1,601,630   

COO

    2014        546,500        327,900        0        365,130            137,500        1,377,030   
    2013        546,500        81,975        245,925        363,764            137,500        1,375,664   

ANDRES DASSO

    2015        435,500        435,500        0        396,305        n/a        n/a        0        1,267,305   
SVP, Operations     2014        435,500        239,526        0        267,016            137,500        1,079,542   
    2013        435,500        239,525        0        271,915                        137,500        1,084,440   

 

Notes:

(1)

In 2015, the Board approved the issuance of 73,263 PSUs based on a value of CAD$9.33 per share.

(2)

In December 2015, the Company awarded Shares with a two-year hold period and RSUs, both at a value of CAD$9.76 per unit/Share. The Company used as its assumptions for calculating fair value a risk free interest rate of 1.5-2.2%, weighted average volatility of 54%, expected lives ranging from 3.5 to 4.5 years based on historical experience, dividend yield of 5.4-6.4% and an exercise price of CAD$9.76 per Share. The weighted average fair value of each option was determined to be CAD$3.30.

(3)

AIP awards are paid in the calendar year following the year the Executive’s performance is assessed. For example, the AIP award referenced for 2015 was paid in February 2016.

(4)

On or about January 6, 2016, Mr. Burns received a service recognition award of 100,000 Common Shares in respect of his lengthy service and dedication to Pan American. At the date of issuance, the value of this share-based award, including tax gross-up, was $1,596,667, which is included in this total and represents a one-time payment.

(5)

These amounts reflect payments made under the Retention Plan and the President and CEO Retention Plan, which programs concluded in 2014.

Employment Agreements, Change Of Control and Other Termination Payments

Employment Agreements

Each of our Executives are currently engaged under an employment agreement. All of these agreements are for an indefinite term and each provides for, among other things, a base salary (that may be adjusted annually by the Board on the recommendation of the HRCC), discretionary bonus, vacation time, and extended benefits. These agreements also include a conflict of interest clause and a confidentiality clause that the Executive agrees to comply with as part of their employment terms and conditions. Pursuant to these employment agreements, Executive employment may be terminated as a result of a) Change of Control, b) termination without cause, c) termination with cause, d) retirement, e) death, or f) disability.

Double-Trigger Change of Control Provisions

The employment agreements also stipulate the terms and conditions that would be applicable to each Executive in the event of a “Change of Control.” Under the employment agreements, a Change of Control occurs when any person acquires, whether directly or indirectly, 50% or more of the outstanding shares of Pan American Silver Corp., or results in such person acquiring sufficient shares to replace the majority of the Board of Pan American Silver Corp. with its nominees and so replaces the Board.

 

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In the event of a Change of Control, the triggering of the Change of Control obligations would apply in the presence of both of the following:

 

   

There is a Change of Control of Pan American Silver Corp.; and

   

A triggering event, as defined in the terms of the employment agreements, such as a reduction by the Company of the employee’s annual salary or benefits, or any material change in the status of the employee, without the consent of the employee.

No Executive would receive any incremental benefits due to a Change of Control alone without the second trigger.

Conditions Relating to Other Compensation Elements upon Termination

 

Compensation
Element
  Termination following a Change
of Control
 

Termination without

Just Cause

 

Termination

with Cause

  Retirement(2)   Death  

Termination

upon

Disability

Severance

  2 years base salary, plus 2 years bonus at target, plus one month salary for every year of service to a max of 3 years for Mr. Burns; and 2 years base salary, plus 2 years bonus at target, for each of the other Executives.   2 years base salary, plus 2 years bonus at target, plus one month salary for every year of service to a max of 3 years for Mr. Burns; and 2 years base salary, plus 2 years bonus at target, for each of the other Executives.   None   None   For all Executives, 1 year base salary.   None

PSUs

  All PSUs will continue to vest and will become payable on the vesting date.(1)   All PSUs will continue to vest and will become payable on the vesting date.(1)   All non-vested PSUs will be cancelled.   All PSUs will continue to vest and will become payable on the vesting date.   All PSUs will continue to vest and will become payable to the employee’s estate on the vesting date.   All PSUs will continue to vest and will become payable on the vesting date.

RSUs

  All RSUs will continue to vest and will become payable on the vesting date.   All RSUs will continue to vest and will become payable on the vesting date.   All non-vested RSUs will be cancelled.   All RSUs will continue to vest and will become payable on the vesting date.   All RSUs will continue to vest and will become payable to the employee’s estate on the vesting date.   All RSUs will continue to vest and will become payable on the vesting date.

Stock Options(3)

 

If the surviving entity assumes outstanding awards made under the Stock Option Plan (without seeking amendment), each vested stock option shall be exercisable any time up to, but not after the earlier of the expiry date, and the date which is 30 days after termination date.

If the surviving entity does not assume outstanding awards under the Stock Option Plan:

a) the vested options are exerciseable until the time immediately prior to the completion of the transaction.

b) 50% of unvested options held as of the completion date become conditionally exercisable 21 days prior to the transaction closing date and ending immediately prior to the completion of the transaction.

  Each vested stock option shall be exercisable any time up to, but not after the earlier of the expiry date, and the date which is 30 days after termination date.   Each vested stock option shall be exercisable anytime, up to, but not after the earlier of the expiry date, and the date on which the optionee ceases to be a director, officer or service provider.   Each vested stock option shall be exercisable any time up to, but not after the earlier of the expiry date, and the date which is one year after the retirement date.   Each vested stock option shall be exercisable any time up to, but not after, the earlier of the expiry date, and the date which is one year after death.   Each vested stock option shall be exercisable any time up to, but not after, the earlier of the expiry date, and the date which is one year after the date of disability.

Benefits

  Continuation of benefits for two years unless the employee has replaced the benefits with alternate employment.  

Continuation of benefits for two years unless the employee has replaced the benefits with alternate employment.

      No group benefits are provided to retirees.   None   Continuation of benefits for six months from the date of permanent incapacitation.

 

Notes:

(1) If, under a Change of Control, the double-trigger occurs and the Executive leaves their employment, the employee will receive payment for any unvested PSUs. The payment will be pro-rated and PSUs will be valued based on the effective day of resignation.
(2) No specific retirement or pension plan exists. The eligibility for retirement is set out in the LTIP and applicable employment agreements.
(3) For additional Stock Option Plan information, including with respect to exercise on a Change of Control, refer to Appendix B.

 

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Payments on Termination

 

    Burns
CEO
    Steinmann
President
    Doyle
CFO
    Busby
COO
    Dasso SVP
Operations
 
Termination Without Cause or Change of Control (CAD$)  

Severance Payment

    2,205,000        1,120,000        830,000        1,094,000        871,000   

Severance Bonus Payment

    1,102,500        784,000        581,000        765,800        609,700   

Unvested PSUs

    273,976        189,228        80,135        105,624        84,090   

Unvested RSUs

    -        -        -        -        -   

Unvested Stock Options

    -        -        -        -        -   

Benefits

    21,246        20,070        20,409        18,066        14,980   

TOTALS

    3,602,722        2,113,298        1,511,544        1,983,490        1,579,771   
Other Termination (CAD$)  

Voluntary Termination

    -        -        -        -        -   

Termination with Cause

    -        -        -        -        -   

Retirement

    -        -        -        -        -   

Termination upon Death

    735,000        560,000        415,000        547,000        435,500   

Termination upon Disability

    740,311        565,017        420,102        551,516        439,245   

Share Ownership Requirements

All of our Executives are required to hold the number of Shares noted below during their employment. They must hold the required number of shares at all times during their employment.

 

Timeframe   Minimum Number of Shares to be Held

After 24 months of employment

  4,500

After 48 months of employment

  9,000

After 60 months of employment

  15,000

Executive Share Ownership as of December 31, 2015

 

Executive   Months with
Company
       Number of
Shares Held
 

GEOFFREY A. BURNS

CEO

    Over 60 Months           207,138 (1) 

MICHAEL STEINMANN

President

    Over 60 Months           23,892   

A. ROBERT DOYLE

CFO

    Over 60 Months           30,110   

STEVEN L. BUSBY

COO

    Over 60 Months           45,942   

ANDRES DASSO

SVP, Operations

    Over 60 Months           48,200   

 

Notes:

(1)

On or about January 6, 2016, Mr. Burns received a service recognition award of 100,000 Common Shares in respect of his lengthy service and dedication to Pan American and this is included in this total.

 

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Additional Company Information

Shares and Principal Shareholders

We are authorized to issue 200,000,000 Shares without par value of which 152,008,083 Shares are outstanding as of March 30, 2016.

To the knowledge of our directors and senior officers, there are no persons or companies who beneficially own, directly or indirectly, or exercise control or direction over, more than 10% of our issued and outstanding Shares.

Management Contracts

Our management functions are not, to any substantial degree, performed by a person other than our directors or senior officers.

Interest of Certain Persons in Matters to be Acted Upon

Except as otherwise disclosed in this Circular, none of our directors or Executive at any time since January 1, 2015, or any associate or affiliate of any of the foregoing persons, had any material interest, direct or indirect, by way of beneficial ownership of our Shares or otherwise, in any matter to be acted on at the Meeting.

Interest of Informed Persons in Material Transactions

No informed person (as that term is defined in NI 51-102), proposed director, or any associate or affiliate of any informed person or proposed director, has had any material interest, direct or indirect, in any transaction since the commencement of our most recently completed financial year, or in any proposed transaction, which has materially affected or will materially affect us or any of our subsidiaries.

 

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LOGO

 

Additional Governance Disclosure and Appendices

 

 

 

 

What’s Inside        

Appendix A

 

Corporate Governance Disclosure

    43   

Appendix B

 

Summary of Stock Option Plan

    50   

Appendix C

 

Mandate of the Board of Directors

    52   
 

 


 

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APPENDIX A

CORPORATE GOVERNANCE DISCLOSURE

Governance Disclosure Guidelines under

National Instrument 58-101 –

Disclosure of Corporate Governance Practices

 

 

BOARD OF DIRECTORS

 

Disclose the identity of directors who are independent.

The following persons proposed for nomination as directors to our Board are considered to be “independent” within the meaning of the Corporate Governance Disclosure Rules and the Nasdaq Rules:

 

Ross J. Beaty

Michael L. Carroll

Christopher Noel Dunn

Neil de Gelder

David C. Press

Walter T. Segsworth

Gillian D. Winckler

 

 

 

Disclose the identity of directors who are not independent, and describe the basis for that determination.

 

   

Geoffrey A. Burns – not independent – Chief Executive Officer until December 31, 2015 (Mr. Burns is not standing for re-election at the Meeting).

   

Michael Steinmann – not independent – President and Chief Executive Officer of the Company

 

 

Disclose whether or not a majority of directors are independent. If a majority of directors are not independent, describe what the Board does to facilitate its exercise of independent judgment in carrying out its responsibilities.

A majority of our directors are independent – six of our eight current directors, and seven of the eight persons nominated as directors at the Meeting, qualify as independent directors for the purposes of the Corporate Governance Disclosure Rules and the Nasdaq Rules.

 

 

If a director is presently a director of any other issuer that is a reporting issuer (or the equivalent) in the same jurisdiction or a foreign jurisdiction, identify both the director and the other issuer.

 

   

Ross Beaty – executive chair and member of the Board of Directors of Alterra Power Corp.

   

Christopher Noel Dunn – member of the Board of Directors of Pretium Resources Inc.

   

Neil de Gelder – non-executive chair and member of the Board of Directors of British Columbia Discovery Fund (VCC) Inc.

   

Walter T. Segsworth – member of the Board of Directors of Gabriel Resources Ltd., Roxgold Inc., Sabina Gold & Silver Corp. and Taung Gold International Inc.

   

Michael Steinmann – member of the Board of Directors of Odin Mining & Exploration Ltd.

 

 

Disclose whether or not the independent directors hold regularly scheduled meetings at which non-independent directors and members of management are not in attendance. If the independent directors hold such meetings, disclose the number of meetings held since the beginning of the issuer’s most recently completed financial year. If the independent directors do not hold such meetings, describe what the Board does to facilitate open and candid discussion among its independent directors.

At the beginning of each regularly scheduled meeting of the full Board, the independent members of the Board hold an in-camera meeting at which non-independent directors and members of management are not in attendance. The lead director is the primary chair of the independent sessions and directors in attendance are encouraged to raise any concerns or issues that they may have. There are no fixed durations for the in-camera sessions.

For the financial year ended December 31, 2015, there were 6 meetings of the full Board and 5 in-camera sessions.

 

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Disclose whether or not the chair of the Board is an independent director. If the Board has a chair or lead director who is an independent director, disclose the identity of the independent chair or lead director, and describe his or her role and responsibilities. If the Board has neither a chair that is independent nor a lead director that is independent, describe what the Board does to provide leadership for its independent directors.

Ross J. Beaty is the chair of the Board. While Mr. Beaty qualifies as independent for the purposes of the Corporate Governance Disclosure Rules and the Nasdaq Rules, some corporate governance institutions would still consider Mr. Beaty non-independent due to his previous management position with us. As such, Walter T. Segsworth, an independent director, has been appointed lead director.

In 2015, the Board approved an updated position description for the lead director, which was recommended by the Nominating and Governance Committee. The lead director’s primary responsibility is to ensure that the Board functions independent of management and to act as principal liaison between the independent directors and the Chief Executive Officer. The lead director holds in-camera meetings at each regularly scheduled Board meeting with all independent directors (other than Mr. Beaty) and then reports to the Board and makes recommendations to management.

 

 

Disclose the attendance record of each director for all Board meetings held since the beginning of the issuer’s most recently completed financial year.

For the financial year ended December 31, 2015, the Board held 6 meetings of the full Board. The attendance records of each of the directors for the most recently completed financial year are set out on page 19 of the Circular.

 

 

BOARD MANDATE

Disclose the text of the Board’s written mandate. If the Board does not have a written mandate, describe how the Board delineates its role and responsibilities.

In 2015, the Board approved an updated written mandate which defines its stewardship responsibilities. The “Mandate of the Board of Directors” is attached as Appendix “C” to this information circular which is filed on SEDAR.

 

 

POSITION DESCRIPTIONS

Disclose whether or not the Board has developed written position descriptions for the chair and the chair of each Board committee. If the Board has not developed written position descriptions for the chair and/or the chair of each Board committee, briefly describe how the Board delineates the role and responsibilities of each such position.

In 2015, the Board approved an update to the written position description for the chair of the Board, titled “Mandate of the Chairman of the Board”, a copy of which is available on our website www.panamericansilver.com.

The chair of each committee has been provided with a mandate for the committee and has accepted leadership responsibilities for ensuring fulfilment of the applicable mandate. Each chair is sufficiently skilled through education and experience to lead the respective committee.

 

 

Disclose whether or not the Board and Chief Executive Officer have developed a written position description for the Chief Executive Officer. If the Board and Chief Executive Officer have not developed such a position description, briefly describe how the Board delineates the role and responsibilities of the Chief Executive Officer.

In 2015, the Board approved an update to the written position description for the Chief Executive Officer, titled “Mandate of the Chief Executive Officer”, a copy of which is available on our website www.panamericansilver.com.

 

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ORIENTATION AND CONTINUING EDUCATION

Briefly describe what measures the Board takes to orient new directors regarding (i) the role of the Board, its committees and its directors, and (ii) the nature and operation of the issuer’s business.

Each new director, on joining the Board, is given an outline of the nature of our business, our corporate strategy, our current issues, our expectations concerning input from directors and the general responsibilities of our directors. Each new director is given a Board manual which includes all Board-related policies, mandates and charters, as well as certain of our policies which affect all employees, including the Board. New directors meet with management to discuss and better understand our business and will be advised by our counsel of their legal obligations as directors.

Directors have been and will continue to be given tours of our mines and development sites to give the directors additional insight into our business. In addition, all directors are provided with monthly management reports regarding our business and operations.

 

 

Briefly describe what measures, if any, the Board takes to provide continuing education for its directors. If the Board does not provide continuing education, describe how the Board ensures that its directors maintain the skill and knowledge necessary to meet their obligations as directors.

We recognize the importance of ongoing director education and the need for directors to have a current and detailed understanding of their duties and responsibilities as directors, as well as emerging trends in the mining industry and in the regulatory and governance areas.

Our General Counsel, in conjunction with the Nominating and Governance Committee, has the responsibility of updating the Board members on new and evolving corporate governance developments applicable to directors of public companies with respect to their conduct, duties and responsibilities. In particular, educational reading materials on matters of significance to us and the mining industry are provided to the Board periodically.

Directors are encouraged to introduce topics of discussion that they feel are of particular importance to the Board, and they may request presentations or additional training by management or external advisors. In 2014, for instance, the Board attended a governance update session provided by our Canadian external legal advisors. In addition, we support the attendance of our directors at seminars and conferences that are of interest and of relevance to their position as a director, and the Nominating and Governance Committee is responsible for arranging funding for such attendance.

Directors have been and will continue to be given tours of our silver mines and development sites to give the directors additional insight into tour business. In addition, all directors are provided with monthly management reports regarding our business and operations.

 

 

ETHICAL BUSINESS CONDUCT

Disclose whether or not the Board has adopted a written code for the directors, officers and employees. If the Board has adopted a written code: (i) disclose how a person or company may obtain a copy of the code; (ii) describe how the Board monitors compliance with its code, or if the Board does not monitor compliance, explain whether and how the Board satisfies itself regarding compliance with its code; and (iii) provide a cross-reference to any material change report filed since the beginning of the issuer’s most recently completed financial year that pertains to any conduct of a director or executive officer that constitutes a departure from the code.

As part of its stewardship responsibilities, the Board has approved a formal Global Code of Ethical Conduct (the “Code”) that is designed to deter wrong-doing and to promote honest and ethical conduct and full, accurate and timely disclosure. The Code is applicable to all of our directors, officers and employees. The Board, with the assistance of the Audit Committee, the Nominating and Governance Committee and the General Counsel, monitors compliance with the Code and the Board is responsible for the granting of any waivers from these standards to directors or executive officers. The Company conducts routine and ad hoc internal audits through our internal audit group. We will disclose any waiver from these standards granted to our directors or executive officers in our quarterly report that immediately follows the grant of such waiver.

There has been no conduct of a director or executive officer that constitutes a departure from the Code, and no material change report in that respect has been filed.

The full text of the Code is available on our website and is attached as Schedule “A” to our 2012 information circular filed on SEDAR.

 

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Describe any steps the Board takes to ensure directors exercise independent judgment in considering transactions and agreements in respect of which a director or executive officer has a material interest.

Directors must disclose to the General Counsel any instances in which they perceive they have a material interest in any matter being considered by the Board; and if it is determined there is a conflict of interest, or that a material interest is held, the conflict must be disclosed to the Board. In addition, the interested Board member must refrain from voting and exit the meeting while the transaction at issue is being considered by the Board. Each director is also subject to the Code, which contains a number of requirements relating to conflicts of interest and other similar matters.

 

 

Describe any other steps the Board takes to encourage and promote a culture of ethical business conduct.

The Nominating and Governance Committee is primarily responsible for setting the standards of business conduct contained in the Code and generally for overseeing and monitoring compliance with the Code. The Code also sets out mechanisms for the reporting of unethical conduct. The Board has also adopted a Global Anti-Corruption Policy to further enhance the Company’s standards of ethical business conduct.

The Board sets the tone for our ethical conduct by considering and discussing ethical considerations when reviewing our corporate transactions.

 

 

NOMINATION OF DIRECTORS

Describe the process by which the Board identifies new candidates for Board nomination.

The Nominating and Governance Committee reviews the qualifications of and recommends to the Board possible nominees for election or re-election to the Board at each of our annual shareholder meetings and identifies, reviews the qualifications of, and recommends to the Board possible candidates to fill vacancies on the Board between annual shareholder meetings, as necessary. The Nominating and Governance Committee also annually reviews and makes recommendations to the Board with respect to the composition of the Board.

All members of the Board and management are encouraged to recommend to the N&G Committee individuals that they believe are suitable candidates for the Board in light of the particular skills, experience and knowledge that is required on the Board, both generally and in specific circumstances, such as at the retirement of a current director.

 

 

Disclose whether or not the Board has a nominating committee composed entirely of independent directors. If the Board does not have a nominating committee composed entirely of independent directors, describe what steps the Board takes to encourage an objective nomination process.

All members of the Nominating and Governance Committee are outside, non-management and independent directors in accordance with the Corporate Governance Disclosure Rules, the Nasdaq Rules and the Nominating and Governance Committee Charter.

 

 

If the Board has a nominating committee, describe the responsibilities, powers and operation of the nominating committee.

The Nominating and Governance Committee oversees the effective functioning of the Board and annually reviews and makes recommendations to the Board with respect to: (i) the composition of the Board; (ii) the appropriateness of the committees of the Board, their Charters and responsibilities and the allocation of directors to such committees; and (iii) the appropriateness of the terms of the mandate and responsibilities of the Board.

Please see the more detailed discussion under the heading “Nominating and Governance Committee” on page 18 of this Information Circular.

 

 

COMPENSATION

Describe the process by which the Board determines the compensation for the issuer’s directors and officers.

The Human Resources and Compensation Committee (the “HRCC”), with the assistance of our Chief Executive Officer and the Vice President of Human Resources and Security, as necessary, reviews overall compensation policies, compares them to the overall industry, and makes recommendations to the Board on the compensation of executive officers.

 

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Please see the more detailed discussion under the headings “Director Compensation” and “Executive Compensation” on pages 20 and 22 of this Information Circular, respectively.

 

 

Disclose whether or not the Board has a compensation committee composed entirely of independent directors. If the Board does not have a compensation committee composed entirely of independent directors, describe what steps the Board takes to ensure an objective process for determining such compensation.

The HRCC is comprised of three directors, each of whom is an independent director as required by the Human Resources and Compensation Committee Charter, and for the purposes of the Corporate Governance Disclosure Rules and the Nasdaq Rules. The chair of the HRCC is Walter T. Segsworth.

 

 

If the Board has a compensation committee, describe the responsibilities, powers and operation of the compensation committee.

The HRCC determines the salary and benefits of our executive officers, determines our general compensation structure, policies and programs, oversees the administration of our annual incentive plan, long-term incentive plan and stock option and compensation share plan, and delivers an annual report to shareholders on executive compensation.

In addition, the HRCC reviews and makes recommendations to the Board for approval with respect to the annual and long term corporate goals and objectives relevant to determining the compensation of our senior management, including the Chief Executive Officer.

Please see the more detailed discussion under the heading “Human Resources and Compensation Committee” on page 17 of this Information Circular.

 

 

OTHER BOARD COMMITTEES

If the Board has standing committees other than the audit, compensation and nominating committees, identify the committees and describe their function.

The Board has a Health, Safety, Environment and Communities Committee which currently consists of three directors. We recognize that proper care of the environment and the health and safety of our employees is integral to our existence, our employees, the communities in which we operate and all of our operations. The Health, Safety, Environment and Communities Committee provides oversight in this regard during the various phases of mining activities, including construction, remediation and ongoing mining operations. Among other things, the results of inspections, audits and similar reviews are reported to the Health, Safety, Environment and Communities Committee on a regular basis, as is the progress on any significant remediation efforts. Through its guidance and oversight, the Health, Safety, Environment and Communities Committee also plays an important role in ensuring that policies with respect to the health and safety of our employees and the environment are in place at each of our operations and that such policies are being enforced by management.

The Board has a Finance Committee which currently consists of four directors. The purpose of the Finance Committee is to assist the Board in monitoring and reviewing our financial structure, investment policies and financial risk management programs and make recommendations to the Board in connection therewith.

Please see more detailed discussions under the headings “Health, Safety, Environment and Communities Committee” on page 17 and “Finance Committee” on page 18 of this Information Circular.

 

 

ASSESSMENTS

Disclose whether or not the Board, its committees and individual directors are regularly assessed with respect to their effectiveness and contribution. If assessments are regularly conducted, describe the process used for the assessments. If assessments are not regularly conducted, describe how the Board satisfies itself that the Board, its committees, and its individual directors are performing effectively.

The Chief Executive Officer is assessed each year on the basis of the objectives set out by the Board for that position, the Chief Executive Officer’s individual performance throughout the year and that individual’s ability to execute on long-term strategy. The Chief Executive Officer is assessed first by the HRCC and then by the Board as a whole (other than the Chief Executive Officer).

The Board has also appointed a Nominating and Governance Committee, which proposes and makes recommendations to the Board with respect to: (i) the composition of the Board; (ii) the appropriateness of the committees of the Board, their charters and responsibilities and the allocation of directors to such committees; and (iii) the appropriateness of the terms of the mandate and responsibilities of the Board. During 2005, the Nominating and Governance Committee, in consultation with the entire Board, undertook to formally establish the roles and responsibilities of each of the lead director, the chair of the Board and the Chief Executive Officer and determine against what criteria each such position should be assessed.

 

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In 2006, the Nominating and Governance Committee developed a process to annually assess the Board as a whole and the committees of the Board. The performance assessment of the Board and each committee of the Board are based on information and feedback obtained from director evaluation questionnaires provided to each director. Each director is asked to complete and return the assessment questionnaire to the chair of the Nominating and Governance Committee on a confidential basis. The chair of the Nominating and Governance Committee may discuss the completed questionnaires with individual directors where clarification is required. The evaluation process focuses on Board and committee performance, and also asks for peer feedback and suggestions or comments regarding the performance of the chair of each committee and the lead director. The chair of the Nominating and Governance Committee reports the results of the performance assessments to the Board.

The Board, in connection with the feedback and recommendations of the Nominating and Governance Committee, assesses the effectiveness of the members of the Board on an annual basis, and have determined that each Board member is qualified through their current or previous professions and experience.

 

 

DIRECTOR TERM LIMITS
AND OTHER MECHANISMS OF BOARD RENEWAL

Disclose whether or not the issuer has adopted term limits for the directors on its board or other mechanisms of board renewal and, if so, include a description of those director term limits or other mechanisms of board renewal. If the issuer has not adopted director term limits or other mechanisms of board renewal, disclose why it has not done so.

We have not adopted term limits or other formal mechanisms for board renewal. We believe our board has the appropriate level of continuity and renewal without imposing formal mechanisms, particularly term limits or director retirement requirements. In this respect, through the Nominating and Governance Committee and the annual board assessment process, the Board is able to consider the contribution of current Board members and the skills and experience necessary for an effective and efficient Board, and recommends changes to best meet those needs. Since 2010, we have had five Board members step down from the Board, and have had four new members join as at the date of this Circular.

 

 

POLICIES REGARDING THE REPRESENTATION
OF WOMEN ON THE BOARD

Disclose whether the issuer has adopted a written policy relating to the identification and nomination of women directors. If the issuer has not adopted such a policy, disclose why it has not done so. If the issuer has adopted a policy, disclose the following in respect of the policy: (i) a short summary of its objectives and key provisions, (ii) the measures taken to ensure that the policy has been effectively implemented, (iii) annual and cumulative progress by the issuer in achieving the objectives of the policy, and (iv) whether and, if so, how the board or its nominating committee measures the effectiveness of the policy.

In early 2015, we adopted a Board and Senior Management Diversity Policy (the “Diversity Policy”) which recognizes the importance of diversity amongst our Board and senior management team and to emphasize our commitment to diversity. Diversity, as provided in the Diversity Policy, refers to the varied characteristics that make individuals unique from one another, whether that is gender, ethnicity, age, race, religion, disability, cultural or socio-economic background, nationality, sexual orientation, language, educational background, or expertise.

The Diversity Policy provides a basic framework within which the Company will consider the principle of diversity when recruiting, developing and appointing our senior management team and our Board members, with the goal of having talented, knowledgeable persons with diverse experiences, backgrounds and perspectives guiding the Company. While recruitment, development and appointments for our senior management team and the Board will be primarily merit-based in order to ensure that the composition of our senior management team and the Board will ultimately reflect the particular skills, knowledge and experience that are required to effectively run our business, due consideration will also be given to the present level of diversity within the leadership of the Company and the positive impact further diversity might have on the Company and its business.

The Nominating and Governance Committee will have the most direct impact on developing diversity amongst Board members as a result of its oversight responsibilities on Board composition and function, and with regard to the nomination of candidates to fill Board vacancies. Similarly, the Chief Executive Officer, together with the HRC Committee, manage the succession planning process and make recommendations to the Board for the appointment of the Company’s senior management team. As such, the Nominating and Governance Committee, the CEO and the HRC Committee are in unique positions to encourage diversity by recognizing diversity as a factor for consideration when fulfilling their responsibilities with respect to nominating, recruiting, hiring and promoting persons for the Board and senior management.

The Nominating and Governance Committee will conduct a review of the Diversity Policy at least biennially and will report annually on the Company’s adherence to this policy. In connection with such review, the Nominating and Governance Committee will consider the effectiveness of the Company’s approach to diversity and will recommend to the Board any changes that it thinks appropriate.

The Nominating and Governance Committee intends to assess the effectiveness of the policy prior to the Company’s next annual general and special meeting of its shareholders.

 

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CONSIDERATION OF THE REPRESENTATION OF WOMEN IN
DIRECTOR IDENTIFICATION AND SELECTION PROCESS

Disclose whether and, if so, how the issuer considers the level of representation of women in executive officer positions when making executive officer appointments. If the issuer does not consider the level of representation of women in executive officer positions when making executive officer appointments, disclose the issuer’s reasons for not doing so.

The Diversity Policy provides a basic framework within which the Company will consider the principle of diversity when recruiting, developing and recommending Board members to the Board. The Nominating and Governance Committee will have the most direct impact on developing diversity amongst Board members as a result of its oversight responsibilities on Board composition and function, and with regard to the nomination of candidates to fill Board vacancies.

 

 

CONSIDERATION OF THE REPRESENTATION OF WOMEN
IN EXECUTIVE OFFICER APPOINTMENTS

Disclose whether and, if so, how the issuer considers the level of representation of women in executive officer positions when making executive officer appointments. If the issuer does not consider the level of representation of women in executive officer positions when making executive officer appointments, disclose the issuer’s reasons for not doing so.

Pursuant to the Diversity Policy, in addition to merit-based considerations in the appointment of persons to senior management positions, due consideration will be given to the present level of diversity, including gender diversity, within the leadership of the Company and the positive impact further diversity, including gender diversity, might have on the Company and its business.

 

 

ISSUER’S TARGETS REGARDING THE REPRESENTATION OF WOMEN
ON THE BOARD AND IN EXECUTIVE OFFICER POSITIONS

Disclose whether the issuer has adopted a target regarding women on the issuer’s board. If the issuer has not adopted a target, disclose why it has not done so. For purposes of this Item, a “target” means a number or percentage, or a range of numbers or percentages, adopted by the issuer of women on the issuer’s board or in executive officer positions of the issuer by a specific date.

We have not adopted a target regarding women on our Board. The Nominating and Governance Committee, and the Board as a whole, consider the contribution of current Board members and assess the skills and experience necessary for the Board to function effectively and efficiently and will recommend candidates they feel best meet those needs. The Nominating and Governance Committee will, in addition to considering functional expertise and the skills, knowledge and experience necessary to run our business, also consider diversity when making nominations and recommendations. With the adoption of the Diversity Policy and the explicit recognition of the benefits of diversity, including gender diversity, we believe that the goal of having talented, knowledgeable persons with diverse experiences, backgrounds and perspectives guiding the Company is achievable without setting formal targets.

 

 

Disclose whether the issuer has adopted a target regarding women in executive officer positions of the issuer. If the issuer has not adopted a target, disclose why it has not done so. If the issuer has adopted a target referred to above, disclose: (i) the target, and (ii) the annual and cumulative progress of the issuer in achieving the target.

We have not adopted a target regarding women in executive officer positions. Like nominations to the Board, candidate recruitment, hiring and promotion are primarily merit-based, but diversity considerations are also important in the decision-making process. At this time, we believe this approach is best suited to ensuring we have the right candidates who can not only contribute to the success of our Company with their skills and knowledge, but also with their diversity of experience and perspectives, if they are ultimately appointed to an executive officer position.

 

 

NUMBER OF WOMEN ON THE BOARD
AND IN EXECUTIVE POSITIONS

Disclose the number and proportion (in percentage terms) of directors on the issuer’s board who are women.

We currently have no directors (0%) on our Board who are women. However, we have one (1) director nominee who is a woman, as set out in this circular. If elected, we will have one (1) woman on our Board (12.5%).

 

 

Disclose the number and proportion (in percentage terms) of executive officers of the issuer, including all major subsidiaries of the issuer, who are women.

We currently have no (0%) executive officers who are women.

 

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APPENDIX B

Summary of Stock Option Plan

The Stock Option Plan was established by the Board on May 13, 2008 (and approved by shareholders on May 13, 2008), further amended on May 10, 2010 and May 11, 2015. The Stock Option plan complies with the rules set forth for such plans by the TSX and Nasdaq. Awards of stock options or Compensation Shares under the Stock Option Plan are granted in accordance with the guidance provided by the LTIP. The Stock Option Plan contemplates: (i) the granting of options to purchase Shares and/or (ii) the direct issuance of Compensation Shares to our executive officers, directors and service providers.

Granting Options and Compensation Shares

Any grant of options under the Stock Option Plan will be at the discretion of the Board, and the term of any options granted will also be at the discretion of the Board, but will not be in excess of ten years. The Stock Option Plan also gives authority to the Board to issue up to 500,000 Compensation Shares in each calendar year. The maximum number of Shares which may be issued pursuant to options granted or Compensation Shares issued under the Stock Option Plan may be equal to, but will not exceed 6,461,470 Shares. The number of Shares which may be issuable to any one optionee under the Stock Option Plan together with all of our other previously established or proposed Share compensation arrangements, shall not exceed 5% of the total number of our issued and outstanding Shares on a non-diluted basis.

The number of Shares which may be issued to Insiders under the Stock Option Plan, together with all of our other previously established or proposed Share compensation arrangements, in aggregate, shall not at any time exceed 10% of the total number of our issued and outstanding Shares on a non-diluted basis. In addition, the number of Shares which may be issuable under the Stock Option Plan, together with all our other previously established or proposed Share compensation arrangements, within a one year period: (i) to insiders in aggregate, shall not exceed 7% of the outstanding issue; (ii) to one optionee who is an insider or any associates of such insider, shall not exceed 2% of the outstanding issue: and (iii) to any non-employee director, other than the chair of the Board, shall not exceed an equity award value of $100,000 (other than options or Shares granted or taken in lieu of cash fees).

Exercise of Options

The exercise price of options granted under the Stock Option Plan will be the weighted average trading price of our Shares on the TSX for the five trading days prior to the grant date. The Stock Option Plan provides for an optional cashless exercise mechanism where the optionee elects to relinquish the right to exercise their unexercised vested options and receive, in lieu thereof, a number of fully paid Shares. The number of Shares issuable pursuant to any such cashless exercise is equal to the quotient obtained by dividing the product of the number of unexercised vested options tendered for disposition multiplied by the difference between the market price and the option price of all Shares subject to the tendered unexercised vested options by the market price of one Share.

Termination of Options

Under the Stock Option Plan, options are non-assignable and non-transferable, and subject to such vesting provisions as the Board in their sole discretion shall determine. Where an option holder’s employment with us is terminated, other than for cause or by reason of death or disability, options granted under the Stock Option Plan will terminate on the earlier of:

 

   

The expiry date of the options

   

30 days after termination of employment

   

At any time up to but not after the earlier of the Expiry Date of the Option and the date which is 12 months after the Optionee retires

In the event of termination for cause, the options will terminate immediately upon the date which the individual ceases to be a director, officer or service provider.

In the event the individual ceases to be a director, officer or service provider due to death or disability, the options granted under the Stock Option Plan will terminate upon the earlier of:

 

   

The expiry date

   

12 months after the date of death or disability

Adjustment Provisions

The Stock Option Plan also contains an adjustment mechanism to alter the exercise price or number of Shares issuable under the Stock Option Plan upon a Share reorganization, corporate reorganization or other such event not in the ordinary course of business. In the event of a take-over bid or change of control, 50% of an option holder’s unvested outstanding options will vest and are conditionally exercisable until immediately before the completion of the take-over bid or change of control, provided that: (i) any options that are unvested or unexercised by the completion of the take-over bid or change of control become null and void; and (ii) in the event the take-over bid or change of control is not completed within 90 days of the proposed completion date, the option holder will be refunded any payments made to exercise the options, the exercised options will be reissued, and the purported exercise of the options will be null and void.

 

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Blackout Period

Except where not permitted by the TSX, where an option expires during a time when, pursuant to any of our policies, any of our securities may not be traded by certain persons as designated by us, including any holder of options under the Stock Option Plan (the Blackout Period) or within ten business days following the end of such Blackout Period, the term of such options will be extended to the end of day that is ten business days following the end of the applicable Blackout Period.

Amending the Stock Option Plan

The Stock Option Plan provides that the Board may make certain limited amendments to the Stock Option Plan or any option without shareholder approval, including

 

   

Amendments of a “housekeeping” nature, including any amendment for the purpose of curing any ambiguity, error, inconsistency or omission in or from the Stock Option Plan or any related option agreement

   

A change to the vesting provisions of an option

   

Extensions to the term of an option held by a person (other than an insider)

   

Accelerating the expiry date of an option

   

Amending the definitions contained within the Stock Option Plan

   

Amending or modifying the mechanics of the exercise of options (except with respect to the requirement that full payment be received for the exercise of options)

   

Amendments that are necessary to comply with the provisions of applicable laws or the rules, regulations and policies of the TSX and Nasdaq

   

Amendments relating to the administration of the Stock Option Plan

   

Amendments that are necessary to suspend or terminate the Stock Option Plan

   

Any other amendment, whether fundamental or otherwise, not requiring shareholder approval under applicable law (including, without limitation, the rules, regulations, and policies of the TSX and Nasdaq)

The Stock Option Plan expressly requires shareholder approval for:

 

   

Amendments that increase the number of Shares issuable under the Stock Option Plan, except in certain circumstances as contemplated in the Stock Option Plan

   

Any reduction in the option price of an option if the optionee is not an insider at the time of the proposed amendment

   

Amendments required to be approved by shareholders under applicable law (including, without limitation, pursuant to the rules, regulations and policies of the TSX and Nasdaq)

The Stock Option Plan expressly requires disinterested shareholder approval for:

 

   

Amendments to the Stock Option Plan that could result at any time in the number of Shares reserved for issuance under the Stock Option Plan to insiders exceeding 10% of the outstanding issue

   

Any reduction in the option price of an option if the optionee is an insider at the time of the proposed amendment

   

Amendments requiring disinterested shareholder approval under applicable law (including, without limitation, pursuant to the rules, regulations and policies of the TSX and Nasdaq)

 

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APPENDIX C

 

LOGO

MANDATE OF THE BOARD OF DIRECTORS

Subject to the constating documents of Pan American Silver Corp. (the “Company”) and applicable law, the Board of Directors of the Company (the “Board”) has a responsibility for the stewardship of the Company, including the responsibility to supervise the management of and oversee the conduct of business of the Company; provide leadership and direction to management and consider management’s performance in conjunction with the Company’s compensation plans; set policies appropriate for the business of the Company; and approve corporate strategies and goals.

The Board’s fundamental objective is to protect and preserve shareholder value by fostering strong corporate governance practices through its leadership and direction of management and guidance of the Company’s strategic direction.

COMPOSITION

A majority of the Board shall be independent from the Company. For the purposes of this Mandate, the definition of “independent” shall be the definition set out in National Instrument 52-110 Audit Committees, namely that a director is independent if they have no direct or indirect relationship with the Company that could, in the view of the other members of the Board, be reasonably expected to interfere with the exercise of a director’s independent judgment. In addition, pursuant to United States securities laws, an independent member of the Board may not accept directly or indirectly any consulting, advisory, or other compensatory fee from the Company or any of its subsidiaries (other than compensation earned as a result of the services as a Board member); nor be an affiliated person, as such term is defined in Rule 10A-3 of the Securities and Exchange Act of 1934, of the Company or any of its subsidiaries.

The directors will be elected each year by the shareholders of the Company at the annual general meeting of shareholders. The Nominating and Governance Committee will recommend to the full Board nominees for election to the Board and the Board will propose nominees to the shareholders for election as directors for the ensuing year.

DUTIES AND RESPONSIBILITIES

 

a.

A principal responsibility of the Chairman of the Board (the “Chairman”) will be to manage and act as the chief administrative officer of the Board with such duties and responsibilities as the Board may establish from time to time. The Chairman need not be independent of management.

 

b.

The Board will ensure that proper limits are placed on management’s authority.

 

c.

In conjunction with each annual general meeting, the Board shall:

 

  i.

appoint a Chairman and, if determined appropriate, a Lead Director of the Board;

 

  ii.

appoint the senior officers of the Company and approve the senior management structure of the Company; and

 

  iii.

appoint committees of the board, including a Nominating and Governance Committee, an Audit Committee, a Human Resources and Compensation Committee, a Finance Committee and a Health, Safety, Environment and Community Committee.

 

d.

The Board will ensure that it maintains current and appropriate mandates and charters, including the Board, the Lead Director, the CEO, the Chairman, the committee chairs mandates as well as Committee Charters;

 

e.

The Board shall be responsible for monitoring the performance of the CEO and determining the compensation of the CEO. The Board will receive reports and recommendations from the Human Resource and Compensation Committee in connection therewith;

 

f.

From time to time, the Board may appoint special committees to assist the Board in connection with specific matters; and

 

g.

The Board shall meet not less than five times during each fiscal year. The Board will also meet at any other time at the call of the Chairman, subject to the constating documents of the Company, of any director.

 

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Management Oversight

The Board will ensure the Company has management with the appropriate skillset and experience. This responsibility is carried out primarily by:

 

a.

appointing the CEO as the Company’s business leader and developing criteria and objectives against which the Board will assess, on an ongoing basis, the CEO’s individual performance;

 

b.

developing and approving corporate objectives which the CEO is responsible for meeting, and assessing the CEO against these objectives; and

 

c.

developing a position description for the CEO and reviewing performance against such description.

Strategic Planning Process and Risk Management

 

a.

The Board is responsible for adopting, supervising and providing guidance on the strategic planning process and approving a strategic plan which takes into account, among other things, the opportunities and risks of the Company’s business.

 

b.

The CEO and senior management team will have direct responsibility for the ongoing strategic planning process and the establishment of annual corporate objectives for the Company, which are to be reviewed and approved not less than annually by the Board.

 

c.

The Board will have a continuing understanding of the principal risks associated with the business, largely through continuous communication with management. The Board will ensure the implementation of appropriate systems to manage any such risks.

 

d.

The Board will provide guidance to the CEO and senior management team with respect to the Company’s ongoing strategic plan. The Board is responsible for monitoring the success of management in implementing the approved strategies and goals.

Internal Controls and Management Information Systems

Through the CEO, management will establish systems to ensure that appropriate and responsible levels of internal controls are in place for the Company. The confidence of the Board in the ability and integrity of management is the paramount control mechanism.

COMMUNICATIONS

 

a.

The Board will monitor and periodically review the policies and procedures that are in place to provide for effective communication by the Company with its shareholders and with the public generally, including:

 

  i.

effective means to enable shareholders to communicate with senior management and the Board; and

 

  ii.

effective channels by which the Company will interact with analysts and the public.

 

b.

The Board will review and if necessary, approve the content of the Company’s major communications to shareholders and the investing public, including interim and annual reports, the Management Information Circular, the Annual Information Form and any prospectuses that may be issued.

 

c.

The Board will maintain a disclosure policy which summarizes its policies and practices regarding disclosure of material information to investors, analysts and the media.

 

d.

All directors will have open access to the Company’s senior management.

 

e.

The Board encourages individual directors to make themselves available for consultation with management outside Board meetings in order to provide specific advice and counsel on subjects where such directors have special knowledge and experience.

SUCCESSION PLANNING

The Board will regularly consider and develop succession plans for the Chairman, CEO and senior management personnel (including appointing, training and mentoring senior management). The Board will receive reports and recommendations from the Human Resource and Compensation Committee in connection therewith.

BOARD INDEPENDENCE

The Board will, where deemed desirable or necessary, implement appropriate structures and procedures to ensure that the Board can function independently of management which may include:

 

a.

the appointment of a Lead Director who is not a member of management; and

 

b.

the institution of regular meetings of independent directors at every quarterly Board meeting, without the presence of management and which is chaired by the lead director (if applicable) or by one of the independent directors selected by the group of independent directors if no Lead Director has been appointed.

 

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2016 ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS  

 

 

NEW DIRECTOR ORIENTATION AND CONTINUING EDUCATION

The Nominating and Governance Committee, in conjunction with the Chairman and the CEO, is responsible for ensuring that new directors are provided with an orientation and education program.

The Board will assist the Nominating and Governance Committee in establishing and maintaining an ongoing director education program.

GENERAL OBLIGATIONS

 

a.

Approve all significant capital plans and oversee the establishment of priorities for the allocation of funds to ongoing operations and capital projects.

 

b.

Approve all single expenditure items proposed by the Company as required in the Company’s Spending Policy.

 

c.

Approve any policy for hedging and forward sales of silver and/or base metals.

 

d.

Approve any policy for management of foreign currency risk.

 

e.

Approve the annual budget.

 

f.

Attend, prepare for and be actively involved in regular Board meetings and, if applicable, Board committee meetings.

 

g.

With the assistance of the Nominating and Governance Committee, develop the Company’s approach to corporate governance, including developing a set of corporate governance principles and guidelines that are specifically applicable to the Company.

 

h.

Adopt and monitor, through the Nominating and Governance Committee, a formal code of business ethics that will govern the behaviour of directors, officers and employees of the Company, and, in appropriate circumstances, grant waivers from such code of business conduct.

INDEPENDENT ADVISORS

The Board and any committees may at any time retain outside financial, legal or other advisors at the expense of the Company. Any director may, subject to the approval of the Chairman, retain an outside advisor at the expense of the Company.

 

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LOGO

Suite 1500 – 625 Howe Street

Vancouver, B.C.

Canada V6C 2T6

Tel : 604.684.1175

Fax : 604.684.0147

info@panamericansilver.com

www.panamericansilver.com

Any questions and requests for assistance may be directed to the

Proxy Solicitation Agent:

 

 

LOGO

The Exchange Tower

130 King Street West, Suite 2950, P.O. Box 361

Toronto, Ontario

M5X 1E2

www.kingsdaleshareholder.com

North American Toll Free Phone:

1-877-659-1825

Email: contactus@kingsdaleshareholder.com

Facsimile: 416-867-2271

Toll Free Facsimile: 1-866-545-5580

Outside North America, Banks and Brokers Call Collect: 416-867-2272