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UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549

FORM 10-Q

☒ | Quarterly Report Pursuant to Section 13 or 15(d) of the Securities Exchange Act of 1934

For the quarterly period ended October 31, 2021
OR

☐ | Transition Report Pursuant to Section 13 or 15(d) of the Securities Exchange Act of 1934

For the transition period from to
Commission File number 1-8777

VIRCO MFG. CORPORATION (Exact Name of Registrant as Specified in its Charter)

Delaware |  | 95-1613718
(State or Other Jurisdiction of Incorporation or Organization) |  | (I.R.S. Employer Identification No.)
2027 Harpers Way, Torrance, CA |  | 90501
(Address of Principal Executive Offices) |  | (Zip Code)

Registrant’s Telephone Number, Including Area Code: (310) 533-0474
Securities registered pursuant to Section 12(b) of the Act:

Title of each class |  | Trading Symbol |  | Name of each exchange on which registered
Common Stock, $0.01 par value per share |  | VIRC |  | The Nasdaq Stock Market LLC

Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days. Yes ý No ¨
Indicate by check mark whether the registrant has submitted electronically and posted on its corporate Web site, if any, every Interactive Data File required to be submitted and posted pursuant to Rule 405 of Regulation S-T during the preceding 12 months (or for such shorter period that the registrant was required to submit and post such files). Yes ý No ¨
Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer, or a smaller reporting company. See the definitions of “large accelerated filer,” “accelerated filer” and “smaller reporting company” in Rule 12b-2 of the Exchange Act.:

Large accelerated filer | ☐ |  |  | Accelerated filer |  | ☐
Non-accelerated filer | ý |  |  | Smaller reporting company |  | ☒
|  |  |  | Emerging growth company |  | ☐

If an emerging growth company, indicate by check mark if the registrant has elected not to use the extended transition period for complying with any new or revised financial accounting standards provided pursuant to Section 13(a) of the Exchange Act. o
Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Exchange Act). Yes ☐ No ý
The number of shares outstanding for each of the registrant’s classes of common stock, as of the latest practicable date:
Common Stock, $.01 par value — 16,102,023 shares as of December 6, 2021.

TABLE OF CONTENTS

Part I. Financial Information | 3
| Item 1. Financial Statements | 3
| Unaudited condensed consolidated balance sheets - October 31, 2021, January 31, 2021 and October 31, 2020 | 3
| Unaudited condensed consolidated statements of income - Three months ended October 31, 2021 and 2020 | 5
| Unaudited condensed consolidated statements of income - Nine months ended October 31, 2021 and 2020 | 6
| Unaudited condensed consolidated statements of comprehensive income - Three months ended October 31, 2021 and 2020 | 7
| Unaudited condensed consolidated statements of comprehensive income - Nine months ended October 31, 2021 and 2020 | 8
| Unaudited condensed consolidated statements of cash flows - Nine months ended October 31, 2021 and 2020 | 9
| Unaudited condensed consolidated statements of changes in stockholders' equity - Three and Nine months ended October 31, 2021 and 2020 | 10
| Notes to unaudited condensed consolidated financial statements - October 31, 2021 | 12
| Item 2. Management’s Discussion and Analysis of Financial Condition and Results of Operations | 22
| Item 3. Quantitative and Qualitative Disclosures about Market Risk | 25
| Item 4. Controls and Procedures | 25
Part II. Other Information | 27
| Item 1. Legal Proceedings | 27
| Item 1A. Risk Factors | 27
| Item 2. Unregistered Sales of Equity Securities, Use of Proceeds and Issuer Purchases of Equity Securities | 27
| Item 3. Defaults Upon Senior Securities | 27
| Item 4. Mine Safety Disclosures | 27
| Item 5. Other Information | 27
| Item 6. Exhibits | 27
| EX-10.2 |
| EX-31.1 |
| EX-31.2 |
| EX-32.1 |
| EX-101 INSTANCE DOCUMENT |
| EX-101 SCHEMA DOCUMENT |
| EX-101 CALCULATION LINKBASE DOCUMENT |
| EX-101 LABELS LINKBASE DOCUMENT |
| EX-101 PRESENTATION LINKBASE DOCUMENT |

2

PART I. Financial Information
Item 1. Financial Statements
Virco Mfg. Corporation
Unaudited Condensed Consolidated Balance Sheets

| 10/31/2021 |  | 1/31/2021 |  | 10/31/2020
(In thousands)
Assets |  |  |  |  |
Current assets |  |  |  |  |
Cash | $ | 1,742 |  |  | $ | 402 |  |  | $ | 1,202 |
Trade accounts receivables, net | 24,824 |  |  | 9,759 |  |  | 16,877 |
Other receivables | 60 |  |  | 26 |  |  | 60 |
Income tax receivable | 108 |  |  | 199 |  |  | 322 |
Inventories | 40,483 |  |  | 38,270 |  |  | 36,872 |
Prepaid expenses and other current assets | 1,839 |  |  | 2,311 |  |  | 1,608 |
Total current assets | 69,056 |  |  | 50,967 |  |  | 56,941 |
Non-current assets |  |  |  |  |
Property, plant and equipment |  |  |  |  |
Land | 3,731 |  |  | 3,731 |  |  | 3,731 |
Land improvements | 734 |  |  | 734 |  |  | 734 |
Buildings and building improvements | 51,308 |  |  | 51,262 |  |  | 51,191 |
Machinery and equipment | 113,816 |  |  | 112,098 |  |  | 111,844 |
Leasehold improvements | 1,017 |  |  | 1,004 |  |  | 1,003 |
Total property, plant and equipment | 170,606 |  |  | 168,829 |  |  | 168,503 |
Less accumulated depreciation and amortization | 134,659 |  |  | 132,003 |  |  | 130,808 |
Net property, plant and equipment | 35,947 |  |  | 36,826 |  |  | 37,695 |
Operating lease right-of-use assets | 14,685 |  |  | 17,596 |  |  | 18,645 |
Deferred tax assets, net | 10,364 |  |  | 11,716 |  |  | 10,682 |
Other assets, net | 8,034 |  |  | 7,931 |  |  | 7,949 |
Total assets | $ | 138,086 |  |  | $ | 125,036 |  |  | $ | 131,912 |

See accompanying notes to unaudited condensed consolidated financial statements.
3

Virco Mfg. Corporation
Unaudited Condensed Consolidated Balance Sheets

| 10/31/2021 |  | 1/31/2021 |  | 10/31/2020
| (In thousands, except share and par value data)
Liabilities |  |  |  |  |
Current liabilities |  |  |  |  |
Accounts payable | $ | 15,786 |  |  | $ | 8,421 |  |  | $ | 11,509 |
Accrued compensation and employee benefits | 5,547 |  |  | 4,576 |  |  | 5,514 |
Current portion of long-term debt | 504 |  |  | 887 |  |  | 885 |
Current portion operating lease liability | 4,686 |  |  | 4,672 |  |  | 4,662 |
Other accrued liabilities | 6,983 |  |  | 3,550 |  |  | 4,121 |
Total current liabilities | 33,506 |  |  | 22,106 |  |  | 26,691 |
Non-current liabilities |  |  |  |  |
Accrued self-insurance retention | 1,121 |  |  | 935 |  |  | 1,313 |
Accrued pension expenses | 18,654 |  |  | 21,889 |  |  | 21,445 |
Income tax payable | 68 |  |  | 65 |  |  | 72 |
Long-term debt, less current portion | 12,547 |  |  | 9,553 |  |  | 5,185 |
Operating lease liability, less current portion | 12,402 |  |  | 15,619 |  |  | 16,745 |
Other long-term liabilities | 687 |  |  | 682 |  |  | 655 |
Total non-current liabilities | 45,479 |  |  | 48,743 |  |  | 45,415 |
Commitments and contingencies (Notes 6, 7 and 13) |  |  |  |  |
Stockholders’ equity |  |  |  |  |
Preferred stock: |  |  |  |  |
Authorized 3,000,000 shares, $0.01 par value; none issued or outstanding | — |  |  | — |  |  | — |
Common stock: |  |  |  |  |
Authorized 25,000,000 shares, $0.01 par value; issued and outstanding 16,102,023 shares at 10/31/2021 and 15,918,642 at 1/31/2021 and 10/31/2020 | 161 |  |  | 159 |  |  | 159 |
Additional paid-in capital | 120,238 |  |  | 119,655 |  |  | 119,402 |
Accumulated deficit | (50,866) |  |  | (52,042) |  |  | (46,475) |
Accumulated other comprehensive loss | (10,432) |  |  | (13,585) |  |  | (13,280) |
Total stockholders’ equity | 59,101 |  |  | 54,187 |  |  | 59,806 |
Total liabilities and stockholders’ equity | $ | 138,086 |  |  | $ | 125,036 |  |  | $ | 131,912 |

See accompanying notes to unaudited condensed consolidated financial statements.
4

Virco Mfg. Corporation
Unaudited Condensed Consolidated Statements of Income

| Three months ended
| 10/31/2021 |  | 10/31/2020
| (In thousands, except per share data)
Net sales | $ | 57,331 |  |  | $ | 57,221 |
Costs of goods sold | 37,032 |  |  | 34,946 |
Gross profit | 20,299 |  |  | 22,275 |
Selling, general and administrative expenses | 17,782 |  |  | 16,457 |
Gain on sale of property, plant & equipment | — |  |  | (7) |
Operating income | 2,517 |  |  | 5,825 |
Pension expense | 570 |  |  | 542 |
Interest expense | 327 |  |  | 419 |
Income before income taxes | 1,620 |  |  | 4,864 |
Income tax expense | 295 |  |  | 384 |
Net income | $ | 1,325 |  |  | $ | 4,480 |
Net income per common share: |  |  |
Basic | $ | 0.08 |  |  | $ | 0.28 |
Diluted | $ | 0.08 |  |  | $ | 0.28 |
Weighted average shares of common stock outstanding: |  |  |
Basic | 16,033 |  |  | 15,733 |
Diluted | 16,082 |  |  | 15,767 |

See accompanying notes to unaudited condensed consolidated financial statements.
5

Virco Mfg. Corporation
Unaudited Condensed Consolidated Statements of Income

| Nine months ended
| 10/31/2021 |  | 10/31/2020
| (In thousands, except per share data)
Net sales | $ | 144,720 |  |  | $ | 134,494 |
Costs of goods sold | 94,414 |  |  | 84,112 |
Gross profit | 50,306 |  |  | 50,382 |
Selling, general and administrative expenses | 46,016 |  |  | 43,876 |
Gain on sale of property, plant & equipment | — |  |  | (7) |
Operating income | 4,290 |  |  | 6,513 |
Pension expense | 1,800 |  |  | 1,626 |
Interest expense | 979 |  |  | 1,317 |
Income before income taxes | 1,511 |  |  | 3,570 |
Income tax expense | 335 |  |  | 235 |
Net income | $ | 1,176 |  |  | $ | 3,335 |
Net income per common share: |  |  |
Basic | $ | 0.07 |  |  | $ | 0.21 |
Diluted | $ | 0.07 |  |  | $ | 0.21 |
Weighted average shares of common stock outstanding: |  |  |
Basic | 15,927 |  |  | 15,566 |
Diluted | 15,963 |  |  | 15,586 |

See accompanying notes to unaudited condensed consolidated financial statements.
6

Virco Mfg. Corporation
Unaudited Condensed Consolidated Statements of Comprehensive Income

| Three months ended
| 10/31/2021 |  | 10/31/2020
| (In thousands)
Net income | $ | 1,325 |  |  | $ | 4,480 |
Other comprehensive income: |  |  |
Pension adjustments (net of tax expense of $186 and $124 at October 31, 2021 and 2020, respectively) | 566 |  |  | 341 |
Net comprehensive income | $ | 1,891 |  |  | $ | 4,821 |

See accompanying notes to unaudited condensed consolidated financial statements.
7

Virco Mfg. Corporation
Unaudited Condensed Consolidated Statements of Comprehensive Income

| Nine months ended
| 10/31/2021 |  | 10/31/2020
| (In thousands)
Net income | $ | 1,176 |  |  | $ | 3,335 |
Other comprehensive income: |  |  |
Pension adjustments (net of tax expense of $1,105 and $364 at October 31, 2021 and 2020, respectively) | 3,153 |  |  | 1,031 |
Net comprehensive income | $ | 4,329 |  |  | $ | 4,366 |

See accompanying notes to unaudited condensed consolidated financial statements.
8

Virco Mfg. Corporation
Unaudited Condensed Consolidated Statements of Cash Flows

| Nine months ended
10/31/2021 |  | 10/31/2020
| (In thousands)
Operating activities |  |  |
Net income | $ | 1,176 |  |  | $ | 3,335 |
Adjustments to reconcile net income to net cash provided by operating activities: |  |  |
Depreciation and amortization | 3,431 |  |  | 3,895 |
Non-cash lease expense | (294) |  |  | 645 |
Provision for doubtful accounts | 70 |  |  | 60 |
Gain on sale of property, plant and equipment | — |  |  | (7) |
Deferred income taxes | 247 |  |  | 184 |
Stock-based compensation | 759 |  |  | 759 |
Defined pension plan settlement | 285 |  |  | — |
Amortization of net actuarial loss for pension plans | 1,192 |  |  | 1,395 |
Surrender of life insurance policies | (584) |  |  | — |
Changes in operating assets and liabilities: |  |  |
Trade accounts receivable | (15,134) |  |  | (5,177) |
Other receivables | (34) |  |  | — |
Inventories | (2,213) |  |  | 6,457 |
Income taxes | 94 |  |  | (23) |
Prepaid expenses and other current assets | 591 |  |  | 388 |
Accounts payable and accrued liabilities | 11,234 |  |  | 741 |
Net cash provided by operating activities | 820 |  |  | 12,652 |
Investing activities: |  |  |
Capital expenditures | (2,280) |  |  | (1,900) |
Proceeds from sale of property, plant and equipment | — |  |  | 82 |
Proceeds from life insurance policy | 483 |  |  | — |
Net cash used in investing activities | (1,797) |  |  | (1,818) |
Financing activities: |  |  |
Borrowing from long-term debt | 20,554 |  |  | 23,885 |
Repayment of long-term debt | (17,943) |  |  | (34,512) |
Payment on deferred financing costs | (118) |  |  | — |
Tax withholding payments on share-based compensation | (176) |  |  | (155) |
Net cash provided by (used in) financing activities | 2,317 |  |  | (10,782) |
Net increase in cash | 1,340 |  |  | 52 |
Cash at beginning of period | 402 |  |  | 1,150 |
Cash at end of period | $ | 1,742 |  |  | $ | 1,202 |

See accompanying notes to unaudited condensed consolidated financial statements.
9

Virco Mfg. Corporation
Unaudited Consolidated Statements of Changes in Stockholders' Equity

|  | Three-Month Period Ended October 31, 2021
|  | Common Stock |  |  |  |  |  |  |  |
In thousands, except share data |  | Shares |  | Amount |  | Additional Paid-in Capital |  | Accumulated Deficit |  | Accumulated Other Comprehensive Loss |  | Total Stockholder's Equity
Balance at August 1, 2021 |  | 16,102,023 |  |  | $ | 161 |  |  | $ | 119,985 |  |  | $ | (52,191) |  |  | $ | (10,998) |  |  | $ | 56,957 |
Net income |  | — |  |  | — |  |  | — |  |  | 1,325 |  |  | — |  |  | 1,325 |
Cash dividends |  | — |  |  | — |  |  | — |  |  | — |  |  | — |  |  | — |
Pension adjustments, net of tax effect of $186 |  | — |  |  | — |  |  | — |  |  | — |  |  | 566 |  |  | 566 |
Shares vested and others |  | — |  |  | — |  |  | — |  |  | — |  |  | — |  |  | — |
Stock compensation expense |  | — |  |  | — |  |  | 253 |  |  | — |  |  | — |  |  | 253 |
Balance at October 31, 2021 |  | 16,102,023 |  |  | $ | 161 |  |  | $ | 120,238 |  |  | $ | (50,866) |  |  | $ | (10,432) |  |  | $ | 59,101 |

|  | Three-Month Period Ended October 31, 2020
|  | Common Stock |  |  |  |  |  |  |  |
In thousands, except share data |  | Shares |  | Amount |  | Additional Paid-in Capital |  | Accumulated Deficit |  | Accumulated Other Comprehensive Loss |  | Total Stockholder's Equity
Balance at August 1, 2020 |  | 15,918,642 |  |  | $ | 159 |  |  | $ | 119,149 |  |  | $ | (50,955) |  |  | $ | (13,621) |  |  | $ | 54,732 |
Net income |  | — |  |  | — |  |  | — |  |  | 4,480 |  |  | — |  |  | 4,480 |
Cash dividends |  | — |  |  | — |  |  | — |  |  | — |  |  | — |  |  | — |
Pension adjustments, net of tax effect of $124 |  | — |  |  | — |  |  | — |  |  | — |  |  | 341 |  |  | 341 |
Shares vested and others |  | — |  |  | — |  |  | — |  |  | — |  |  | — |  |  | — |
Stock compensation expense |  | — |  |  | — |  |  | 253 |  |  | — |  |  | — |  |  | 253 |
Balance at October 31, 2020 |  | 15,918,642 |  |  | $ | 159 |  |  | $ | 119,402 |  |  | $ | (46,475) |  |  | $ | (13,280) |  |  | $ | 59,806 |

|  | Nine-Month Period Ended October 31, 2021
|  | Common Stock |  |  |  |  |  |  |  |
In thousands, except share data |  | Shares |  | Amount |  | Additional Paid-in Capital |  | Accumulated Deficit |  | Accumulated Other Comprehensive loss |  | Total Stockholder's Equity
Balance at February 1, 2021 |  | 15,918,642 |  |  | $ | 159 |  |  | $ | 119,655 |  |  | $ | (52,042) |  |  | $ | (13,585) |  |  | $ | 54,187 |
Net income |  | — |  |  | — |  |  | — |  |  | $ | 1,176 |  |  | — |  |  | 1,176 |
Cash dividends |  | — |  |  | — |  |  | — |  |  | — |  |  | — |  |  | — |
Pension adjustments, net of tax effect of $1,105 |  | — |  |  | — |  |  | — |  |  | — |  |  | 3,153 |  |  | 3,153 |
Shares vested and others |  | 183,381 |  |  | 2 |  |  | (176) |  |  | — |  |  | — |  |  | (174) |
Stock compensation expense |  | — |  |  | — |  |  | 759 |  |  | — |  |  | — |  |  | 759 |
Balance at October 31, 2021 |  | 16,102,023 |  |  | $ | 161 |  |  | $ | 120,238 |  |  | $ | (50,866) |  |  | $ | (10,432) |  |  | $ | 59,101 |

10

|  | Nine-Month Period Ended October 31, 2020
|  | Common Stock |  |  |  |  |  |  |  |
In thousands, except share data |  | Shares |  | Amount |  | Additional Paid-in Capital |  | Accumulated Deficit |  | Accumulated Other Comprehensive loss |  | Total Stockholder's Equity
Balance at February 1, 2020 |  | 15,713,549 |  |  | $ | 157 |  |  | $ | 118,782 |  |  | $ | (49,810) |  |  | $ | (14,311) |  |  | $ | 54,818 |
Net income |  | — |  |  | — |  |  | — |  |  | $ | 3,335 |  |  | — |  |  | 3,335 |
Cash dividends |  | — |  |  | — |  |  | — |  |  | — |  |  | — |  |  | — |
Pension adjustments, net of tax effect of $364 |  | — |  |  | — |  |  | — |  |  | — |  |  | 1,031 |  |  | 1,031 |
Shares vested and others |  | 205,093 |  |  | 2 |  |  | (139) |  |  | — |  |  | — |  |  | (137) |
Stock compensation expense |  | — |  |  | — |  |  | 759 |  |  | — |  |  | — |  |  | 759 |
Balance at October 31, 2020 |  | 15,918,642 |  |  | $ | 159 |  |  | $ | 119,402 |  |  | $ | (46,475) |  |  | $ | (13,280) |  |  | $ | 59,806 |

See accompanying notes to unaudited condensed consolidated financial statements.
11

VIRCO MFG. CORPORATION
Notes to unaudited Condensed Consolidated Financial Statements
October 31, 2021
Note 1. Basis of Presentation
The accompanying unaudited condensed consolidated financial statements have been prepared in accordance with accounting principles generally accepted in the United States (U.S. GAAP) for interim financial information and pursuant to the rules and regulations of the Securities and Exchange Commission. Accordingly, they do not include all of the information and notes required by generally accepted accounting principles for complete financial statements and are presented in accordance with the requirements of Form 10-Q and Rule 10-01 of Regulation S-X. These unaudited condensed consolidated financial statements should be read in conjunction with the consolidated financial statements and notes thereto included in the Company’s Annual Report on Form 10-K for the fiscal year ended January 31, 2021 (“Form 10-K”). In the opinion of management, all adjustments considered necessary for a fair presentation have been included. Operating results for the three and nine months ended October 31, 2021 are not necessarily indicative of the results that may be expected for the fiscal year ending January 31, 2022. The balance sheet at January 31, 2021 has been derived from the audited consolidated financial statements at that date, but does not include all of the information and notes required by accounting principles generally accepted in the United States for complete financial statements. All references to the “Company” refer to Virco Mfg. Corporation and its subsidiaries.
Principles of Consolidation and Reclassification
The consolidated financial statements include the accounts of Virco Mfg. Corporation and its wholly-owned subsidiaries. All intercompany balances and transactions have been eliminated in consolidation. The reclassification of certain prior year sales allowances of approximately $480,000 and $869,000 was made for the three and nine months ended October 31, 2020, respectively. The amounts of reclassification representing the replacement of damaged goods, previously presented in net sales, is presented in costs of goods sold in the accompanying prior period statements of income or operations, which conform to current period presentation.
Liquidity
Management evaluated whether there are any conditions and events, considered in the aggregate, that raise substantial doubt about the Company’s ability to continue as a going concern over the next 12 months after the interim financial statements are issued. The Company has experienced an overall decline in net sales and net income for the fiscal year ended January 31, 2021. For the first nine-months of fiscal 2022 the Company experienced an increase in shipments and material increase in orders as schools received funding to support a return to classroom instruction. However, as a result of severe supply chain disruptions and labor shortages, the Company has experienced an increase in raw material prices and an increase in backlog which negatively impacted the Company’s net income for the nine months ended October 31, 2021.
As a result the Company was in violation of its financial covenants under the Restated Credit Agreement as of October 31, 2021. On December 7, 2021, the Company successfully negotiated and entered into Amendment No. 1 to the Restated Credit Agreement (“Amendment No. 1”) with PNC Bank. Amendment No. 1 provided a limited waiver of the Company’s violation of the covenant to maintain a fixed charge coverage ratio of at least 1.10 to 1.00 for the four fiscal quarter periods ended October 31, 2021, and amended the fixed charge coverage ratio as follows: (i) 1.00 to 1.00 for each of the consecutive four fiscal quarter periods of Borrowers ending January 31, 2022 and April 30, 2022, and (ii) 1.10 to 1.00 for each consecutive four fiscal quarter periods of Borrowers ending thereafter. In connection with Amendment No. 1, the Company also agreed to pay to PNC Bank a non-refundable fee of $50,000 (see Note 7).
The Company expects the impact of supply chain constraints and COVID-19 to continue to be a challenge for the foreseeable future and believes the economy will be adversely impacted for an indeterminate period, including the demand for its products and supply of materials and labor required to manufacture products. The extent of the impact will depend on numerous factors that are unknown, uncertain and cannot be reasonably predicted. Based on the Company’s current projections, including COVID-19 related costs and raw material costs, and its ability to introduce price increases and manage certain controllable expenditures, management believes it will maintain compliance with the financial covenants for the next 12 months after the interim financial statements are issued and that the Company’s existing cash, projected operating cash flows and available credit facilities, described in Note 7, are adequate to meet its operating needs, liabilities and commitments over the next 12 months from the issuance of the interim financial statements.
Note 2. Seasonality and Management Use of Estimates
The market for educational furniture is marked by extreme seasonality, with approximately 50% of the Company’s total sales typically occurring from June to August each year, the Company’s peak season. Hence, the Company typically builds and
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carries significant amounts of inventory during and in anticipation of this peak summer season to facilitate the rapid delivery requirements of customers in the educational market. This requires a large up-front investment in inventory, labor, storage and related costs as inventory is built in anticipation of peak sales during the summer months. As the capital required for this build-up generally exceeds cash available from operations, the Company has generally relied on third-party bank financing to meet cash flow requirements during the build-up period immediately preceding the peak season. In addition, the Company typically is faced with a large balance of accounts receivable during the peak season. This occurs for two primary reasons. First, accounts receivable balances typically increase during the peak season as shipments of products increase. Second, many customers during this period are educational institutions and government entities, which tend to pay accounts receivable slower than commercial customers. For the three and nine months ended October 31, 2021, management believes that the traditional peak season has been and will continue to be impacted by economic conditions related to COVID 19. The Company has experienced difficulty sourcing desired levels of temporary labor and permanent hires in the manufacturing and distribution facilities. In addition, the Company is experiencing supply chain disruptions for raw materials. These conditions have adversely impacted sales volume for the months of June, July, August, and September. In October, sales increased compared to the prior year. The Company anticipates that a larger portion of its annual sales will occur in fourth quarter of the current fiscal year compared to prior years.
The Company’s working capital requirements during and in anticipation of the peak summer season require management to make estimates and judgments that affect assets, liabilities, revenues and expenses, and related contingent assets and liabilities. On an ongoing basis, management evaluates its estimates, including those related to market demand, labor costs and stocking inventory. Significant estimates made by management include, but are not limited to, valuation of inventory; deferred tax assets and liabilities; useful lives of property, plant and equipment; liabilities under pension, warranty, self-insurance and environmental claims; and the accounts receivable allowance for doubtful accounts. Due to the inherent uncertainty involved in making assumptions and estimates, events and changes in circumstances arising after October 31, 2021, including those resulting from the continuing impacts of the COVID-19 pandemic, may result in actual outcomes that differ from those contemplated by our assumptions and estimates.
Note 3. New Accounting Pronouncements
Recently Issued Accounting Updates
In June 2016, the FASB issued ASU 2016-13, Financial Instruments - Credit Losses (Topic 326): Measurement of Credit Losses on Financial Instruments. ASU 2016-13 replaces the incurred loss impairment methodology for measuring and recognizing credit losses with a methodology that reflects expected credit losses and requires consideration of a broader range of reasonable and supportable information to inform credit loss estimates. The adoption date, as modified by ASU 2019-10, will be for the fiscal year ending after December 15, 2022 and interim periods therein. The Company is currently evaluating the effect the standard will have on the consolidated financial statements and related disclosures.
Other recently issued accounting updates are not expected to have a material impact on the Company’s consolidated financial statements.
Note 4. Revenue Recognition
The Company manufactures, markets and distributes a wide variety of school and office furniture to wholesalers, distributors, educational institutions and governmental entities. Revenue is recorded for promised goods or services when control is transferred to customers in an amount that reflects the consideration to which the entity expects to be entitled to in exchange for those goods or services.
The Company's sales generally involve a single performance obligation to deliver goods pursuant to customer purchase orders. Prices for our products are based on published price lists and customer agreements. The Company has determined that the performance obligations are satisfied at a point in time when the Company completes delivery per the customer contract. The majority of sales are free on board ("FOB") destination where the destination is specified per the customer contract and may include delivering the furniture into the classroom, school site or warehouse. Sales of furniture that are sold FOB factory are typically made to resellers of our product who in turn provide logistics to the ultimate customer. Once a product has been delivered per the shipping terms, the customer is able to direct the use of, and obtain substantially all of the remaining benefits from, the asset. The Company considers control to have transferred upon shipment or delivery in accordance with shipping terms because the Company has a present right to payment at that time, the customer has legal title to the asset, the Company has transferred physical possession of the asset, and the customer has significant risks and rewards of ownership of the asset.
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Sales are recorded net of discounts, sales incentives and rebates, sales taxes and estimated returns and allowances. The Company offers sales incentives and discounts through various regional and national programs to our customers. These programs include product rebates, product returns allowances and trade promotions. Variable consideration for these programs is estimated in the transaction price at contract inception based on current sales levels and historical experience using the expected value method, subject to constraint.
We do not consider our revenue generated through direct-to-customers and resellers to be meaningfully different revenue streams given similarities in the nature of the products, performance obligation and distribution processes. Sales are predominately in the United States and to a similar class of customer. We do not manage or evaluate the business based on product line or any other discernable category.
Note 5. Inventories
Inventories are valued at the lower of cost (determined on a first-in, first-out basis) or net realizable value and includes material, labor and factory overhead. The Company records valuation adjustments for the excess cost of the inventory over its estimated net realizable value. Valuation adjustments for slow-moving and obsolete inventory are calculated using an estimated percentage applied to inventories based on a physical inspection of the product in connection with a physical inventory, a review of slow-moving products and component stage, inventory category, historical and forecasted consumption of sales, and consideration of active marketing programs. The market for education furniture is traditionally driven by value, not style, and the Company has not typically incurred significant obsolescence expenses. If market conditions are less favorable than those anticipated by management, additional valuation adjustments may be required. Due to reductions in sales volume in the past years, the Company’s manufacturing facilities are operating at reduced levels of capacity. The Company records the cost of excess capacity as a period expense, not as a component of capitalized inventory valuation.
The following table presents a breakdown of the Company’s inventories as of October 31, 2021, January 31, 2021 and October 31, 2020:

|  | 10/31/2021 |  | 1/31/2021 |  | 10/31/2020
|  | (in thousands)
Finished goods |  | $ | 14,053 |  |  | $ | 15,606 |  |  | $ | 15,442 |
Work in process |  | 14,299 |  |  | 11,907 |  |  | 11,440 |
Raw materials |  | 12,131 |  |  | 10,757 |  |  | 9,990 |
Total inventories |  | $ | 40,483 |  |  | $ | 38,270 |  |  | $ | 36,872 |

Note 6. Leases
The Company has operating leases on real property, equipment, and automobiles that expire at various dates. The Company determines if an arrangement is a lease at inception and assesses classification of the lease at commencement. All of the Company’s leases are classified as operating leases, as a lessee. The Company uses the implicit rate when readily determinable, or the incremental borrowing rate. Our incremental borrowing rate is estimated to approximate the interest rate on a collateralized basis with similar terms and payments using company specific credit spreads. The Company’s lease terms include options to extend or terminate the lease only when it is reasonably certain that we will exercise that option. Lease expense for our operating leases is recognized on a straight-line basis over the lease term.
In accordance with ASC 842, quantitative information regarding our leases is as follows:
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| Three-Months Ended |  | Nine-Months Ended
| 10/31/2021 |  | 10/31/2020 |  | 10/31/2021 |  | 10/31/2020
| (in thousands, except lease term and discount rate)
Operating lease cost | $ | 1,358 |  |  | $ | 1,431 |  |  | $ | 3,878 |  |  | $ | 4,343 |
Short-term lease cost | 93 |  |  | 55 |  |  | 258 |  |  | 214 |
Short-term sublease income | (10) |  |  | (10) |  |  | (30) |  |  | (30) |
Variable lease cost | 14 |  |  | (18) |  |  | 621 |  |  | 352 |
Total lease cost | $ | 1,455 |  |  | $ | 1,458 |  |  | $ | 4,727 |  |  | $ | 4,879 |
Other operating leases information: |  |  |  |  |  |  |
Cash paid for amounts included in the measurement of lease liabilities |  |  |  |  | $ | 4,172 |  |  | $ | 3,697 |
Right-of-use assets obtained in exchange for new lease liabilities |  |  |  |  | $ | 330 |  |  | $ | 587 |
Weighted-average remaining lease term (years) |  |  |  |  | 3.4 |  | 4.3
Weighted-average discount rate |  |  |  |  | 6.4 | % |  | 6.4 | %

Minimum future lease payments for operating leases in effect as of October 31, 2021, are as follows:

| Operating Lease
| (in thousands)
Remaining of 2022 | $ | 1,452 |
2023 | 5,523 |
2024 | 5,381 |
2025 | 5,402 |
2026 | 1,350 |
Thereafter | — |
Remaining balance of lease payments | $ | 19,108 |
Short-term lease liabilities | $ | 4,686 |
Long-term lease liabilities | 12,402 |
Total lease liabilities | $ | 17,088 |
Difference between undiscounted cash flows and discounted cash flows | $ | 2,020 |

Note 7. Debt
Outstanding balances for the Company’s long-term debt were as follows:

| 10/31/2021 |  | 1/31/2021 |  | 10/31/2020
| (in thousands)
Revolving credit line | $ | 7,866 |  |  | $ | 4,590 |  |  | $ | — |
Other | 5,185 |  |  | 5,850 |  |  | 6,070 |
Total debt | 13,051 |  |  | 10,440 |  |  | 6,070 |
Less current portion | 504 |  |  | 887 |  |  | 885 |
Non-current portion | $ | 12,547 |  |  | $ | 9,553 |  |  | $ | 5,185 |

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The Company and Virco Inc., its wholly-owned subsidiary (the “Borrowers”) has a Revolving Credit and Security Agreement (the “Credit Agreement”) with PNC Bank, National Association, as administrative agent and lender (“PNC”). The Credit Agreement was amended numerous times since its origination in December 2011. On September 28, 2021, the Borrowers entered into an Amended and Restated Revolving Credit and Security Agreement (the “Restated Credit Agreement”) with PNC Bank, which amended and restated the prior Credit Agreement. The material terms of the Restated Credit Agreement are substantially the same as those of the prior Credit Agreement.
The Restated Credit Agreement permits the Company to issue dividends or make payments with respect to the Company’s capital stock in an aggregate amount up to $3,000,000 during any fiscal year, provided that no default shall have occurred or is continuing or would result from any such payment, and the Company must demonstrate pro forma compliance with a 12-month trailing fixed charge coverage ratio of not less than 1.20:1.00 as of the fiscal quarter immediately preceding the date of any such dividend or payment. The Restated Credit Agreement also requires the Company to maintain a minimum fixed charge coverage ratio, and contains numerous other covenants that limit under certain circumstances the ability of the Borrowers and their subsidiaries to, among other things, merge with or acquire other entities, incur new liens, incur additional indebtedness, sell assets outside of the ordinary course of business, enter into transactions with affiliates, or substantially change the general nature of the business of the Borrowers. In connection with the Restated Credit Agreement, the Company also agreed to pay to PNC Bank a non-refundable fee of $50,000. The maturity date of the Restated Credit Agreement is March 19, 2023.
The other material terms of the Restated Credit Agreement are substantially the same as those of the original Credit Agreement, consisting of (i) a revolving line of credit with a Maximum Revolving Advance Amount of $65,000,000 that is subject to a borrowing base limitation and generally provides for advances of up to 85% of eligible accounts receivable, plus a percentage equal to the lesser of 60% of the value of eligible inventory or 85% of the liquidation value of eligible inventory, plus $15,000,000 from January through July of each year, minus undrawn amounts of letters of credit and reserves and (ii) an equipment loan of $2,000,000. The Restated Credit Agreement is secured by substantially all of the Borrowers’ personal property and certain of the Borrowers’ real property. The principal amount outstanding under the Credit Agreement and any accrued and unpaid interest is due no later than March 19, 2023, and the Restated Credit Agreement is subject to certain prepayment penalties upon earlier termination of the Restated Credit Agreement. Prior to the maturity date, principal amounts outstanding under the Restated Credit Agreement may be repaid and reborrowed at the option of the Borrowers without premium or penalty, subject to borrowing base limitations, seasonal adjustments and certain other conditions, including reduced borrowings under the revolving line to less than or equal $10,000,000 for a period of 30 consecutive days during the fourth quarter of each fiscal year. The Restated Credit Agreement also contains certain financial covenants, including a fixed charge coverage ratio beginning on February 1 st, 2021 of not less than 1.10 to 1.00, and capital expenditures not to exceed $8,000,000.
The Company was in violation of its financial covenants under the Restated Credit Agreement as of October 31, 2021 due to a decline in the Company’s net income primarily attributable to the effects of severe supply chain disruptions and labor shortages due to COVID-19. On December 7, 2021, the Company successfully negotiated and entered into Amendment No. 1 to the Restated Credit Agreement (“Amendment No. 1”) with PNC Bank. Amendment No. 1 provided a limited waiver of the Company’s violation of the covenant to maintain a fixed charge coverage ratio of at least 1.10 to 1.00 for the four fiscal quarter periods ended October 31, 2021, and amended the fixed charge coverage ratio as follows: (i) 1.00 to 1.00 for each of the consecutive four fiscal quarter periods of Borrowers ending January 31, 2022 and April 30, 2022, and (ii) 1.10 to 1.00 for each consecutive four fiscal quarter periods of Borrowers ending thereafter. In connection with Amendment No. 1, the Company also agreed to pay to PNC Bank a non-refundable fee of $50,000.
The Revolving Credit Facility bears interest, at the Borrowers’ option, at either the Alternate Base Rate (as defined in the Credit Agreement) or the LIBOR Rate (as defined in the Credit Agreement), in each case plus an applicable margin. The applicable margin for Alternate Base Rate loans is a percentage within a range of 1.25% to 1.75%, and the applicable margin for LIBOR Rate loans is a percentage within a range of 2.25% to 2.75%, and may be increased at the Lender’s option by 2.0% during the continuance of an event of default. Accrued interest with respect to principal amounts outstanding under the Credit Agreement is payable in arrears on a monthly basis for Alternative Base Rate loans, and at the end of the applicable interest period, but at most every three months for LIBOR Rate loans. The interest rate as of October 31, 2021 was 4.5%. The Company also incurs a fee on the unused portion of the revolving line of credit at a rate of 0.375%.
Prior to the maturity date, principal amounts outstanding under the Credit Agreement may be repaid and reborrowed at the option of the Borrowers without premium or penalty, subject to borrowing base limitations, seasonal adjustments and certain other conditions. The principal amount outstanding under the Credit Agreement and any accrued and unpaid interest is due no later than March 19, 2023, and the Revolving Credit Facility is subject to an early termination fee upon an earlier termination of the Revolving Credit Facility.
During the fiscal year ending January 31, 2021, the impact of COVID-19 on liquidity was to moderate the seasonal increase in accounts receivable and production of inventory for summer delivery. Seasonal increases in accounts receivable and inventory
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are traditionally financed through the Company’s line of credit with PNC Bank. Reductions in inventory were substantially offset by a reduction in borrowing under the revolving line with PNC Bank.
In addition to the financial covenants, the Restated Credit Agreement contains events of default as disclosed in Note 3 to our Annual Report on Form 10-K for the year-ended January 31, 2021. Substantially all of the Borrowers' accounts receivable are automatically and promptly swept to repay amounts outstanding under the Restated Credit Agreement upon receipt by the Borrowers. Due to this automatic liquidating nature of the Restated Credit Agreement, if the Borrowers breach any covenant, violate any representation or warranty or suffer a deterioration in their ability to borrow pursuant to the borrowing base calculation, the Borrowers may not have access to cash liquidity unless provided by PNC at its discretion.
The Company's revolving line of credit with PNC is structured to provide seasonal credit availability during the Company's peak summer season. Approximately $13,741,000 was available for borrowing as of October 31, 2021.
Management believes that the carrying value of debt approximated fair value at October 31, 2021, as all of the long-term debt bears interest at variable rates based on prevailing market conditions.
Note 8. Income Taxes
In assessing the realizability of deferred tax assets, the Company considers whether it is more-likely-than-not that some portion or all of its deferred tax assets will not be realized. The ultimate realization of deferred tax assets is dependent upon the generation of future taxable income or reversal of deferred tax liabilities during the periods in which those temporary differences become deductible. As a part of this evaluation, the Company assesses all available positive and negative evidence, including future reversals of existing taxable temporary differences, projected future taxable income, the availability of tax carrybacks, tax-planning strategies, and results of recent operations (including cumulative losses in recent years), to determine whether sufficient future taxable income will be generated to realize existing deferred tax assets. On the basis of this evaluation, and after considering future reversals of existing taxable temporary differences, the effects of seasonality on the Company’s business and the effects of severe supply chain disruptions and labor shortages due to COVID-19, the Company determined that its U.S. federal deferred tax assets are more-likely-than-not to be realizable, but that valuation allowances of $1,237,000, $1,064,000 and $1,133,000 as of October 31, 2021, January 31, 2021 and October 31, 2020, respectively, are needed for certain state NOL’s to reduce the carrying amount of deferred tax assets to an amount that is more-likely-than-not to be realized.
For the three months ended October 31, 2021 and 2020, the effective tax rates were 18.2% and 7.9%, respectively. For the nine months ended October 31, 2021 and 2020, the effective tax rates were 22.2% and 6.6%, respectively. Effective tax rates for the three months and nine months ended October 31, 2021 and 2020 were primarily due to the change in forecasted mix of income before taxes in various jurisdictions, estimated permanent differences and the recording of a partial valuation allowance on net deferred tax assets.
On March 27, 2020, the Coronavirus Aid, Relief, and Economic Security Act ("CARES Act") was signed. The Company has performed an analysis of the impact of the CARES Act and have determined that the impact would not be significant. The CARES Act provides single-employer pension companies additional time to meet the funding obligations. Consequently, the tax deduction related to such contributions will be deferred until the funding payment is made. The CARES Act also modifies the limitation for business interest expense deduction. The new limitation has increased from 30 to 50 percent of adjusted taxable income.
The January 31, 2016 and subsequent years remain open for examination by the IRS and state tax authorities. The Company is not currently under any state examination. The Company is currently under IRS examination for its fiscal year ended January 31, 2016 Federal tax return.
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Note 9. Net income per Share

| Three Months Ended |  | Nine Months Ended
| 10/31/2021 |  | 10/31/2020 |  | 10/31/2021 |  | 10/31/2020
| (In thousands, except per share data)
Net income | $ | 1,325 |  |  | $ | 4,480 |  |  | $ | 1,176 |  |  | $ | 3,335 |
Weighted average shares of common stock outstanding | 16,033 |  |  | 15,733 |  |  | 15,927 |  |  | 15,566 |
Net effect of dilutive shares - based on the treasury stock method using average market price | 49 |  |  | 34 |  |  | 36 |  |  | 20 |
Totals | 16,082 |  |  | 15,767 |  |  | 15,963 |  |  | 15,586 |
Net income per share - basic | $ | 0.08 |  |  | $ | 0.28 |  |  | $ | 0.07 |  |  | $ | 0.21 |
Net income per share - diluted | $ | 0.08 |  |  | $ | 0.28 |  |  | $ | 0.07 |  |  | $ | 0.21 |

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Note 10. Stock-Based Compensation
Stock Incentive Plan
The Company's two stock incentive plans are the 2019 Employee Stock Incentive Plan (the “2019 Plan”) and the 2011 Employee Incentive Stock Plan (the “2011 Plan”).
Under the Company's 2019 Plan, the Company may grant an aggregate of 1,000,000 shares to its employees in the form of restricted stock units and non-employee directors in the form of restricted stock awards. Restricted stock units and awards granted under the 2019 Plan are expensed ratably over the vesting period of the awards. The Company determines the fair value of its restricted stock units or awards and related compensation expense as the difference between the market value of the units or awards on the date of grant less the exercise price of the units or awards granted. During the nine-month period ended October 31, 2021, the Company granted 68,870 awards to non-employee directors, vested 140,295 shares according to their terms and forfeited 0 shares under the 2019 Plan. As of October 31, 2021, there were approximately 628,435 shares available for future issuance under the 2019 Plan.
Under the 2011 Plan, the Company may grant an aggregate of 2,000,000 shares to its employees in the form of restricted stock units and non-employee directors in the form of restricted stock awards. Restricted stock units and awards granted under the 2011 Plan are expensed ratably over the vesting period of the awards. The Company determines the fair value of its restricted stock units or awards and related compensation expense as the difference between the market value of the units or awards on the date of grant less the exercise price of the units or awards granted. During the nine-month period ended October 31, 2021, the Company granted 0 restricted awards to non-employee directors and 0 units to its employees; vested 0 stock awards and 119,200 units according to their terms and forfeited 0 stock units under the 2011 Plan. As of October 31, 2021, there were approximately 12,892 shares available for future issuance under the 2011 Plan.
During the three months ended October 31, 2021, stock-based compensation expense related to restricted stock units and awards recognized in cost of goods sold and selling, general and administrative expenses was $54,000 and $199,000, respectively. During the three months ended October 31, 2020, stock-based compensation expense related to restricted stock units and/or awards recognized in cost of goods sold and selling, general and administrative expenses was $65,000 and $188,000, respectively.
During the nine months ended October 31, 2021, stock-based compensation expense related to restricted stock units and awards recognized in cost of goods sold and selling, general and administrative expenses was $164,000 and $595,000, respectively. During the nine months ended October 31, 2020, stock-based compensation expense related to restricted stock units and/or awards recognized in cost of goods sold and selling, general and administrative expenses was $193,000 and $566,000, respectively.
As of October 31, 2021, there was $1,415,000 of unrecognized compensation expense related to unvested restricted stock units and/or awards, which is expected to be recognized over a weighted average period of approximately 3 years.
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Note 11. Retirement Plans
The Company and its subsidiaries cover certain employees under a noncontributory defined benefit retirement plan, entitled the Virco Employees’ Retirement Plan (the “Pension Plan”). As more fully described in the Annual Report on Form 10-K, benefit accruals under the Employees Retirement Plan were frozen effective December 31, 2003. There is no service cost incurred under this plan.
The Company also provides a supplementary retirement plan for certain key employees, the VIP Retirement Plan (the “VIP Plan”). As more fully described in the Annual Report on Form 10-K for the year ended January 31, 2021, benefit accruals under this plan were frozen since December 31, 2003. During the second quarter ended July 31, 2021, the Company, at the retirees request, paid lump-sum distributions for the related benefit obligations. As the amount of the lump-sum settlement exceeded the sum of the service and interest cost for the year, the distribution was treated as a settlement in accordance with U.S. GAAP, resulting in plan settlement loss of $285,000 recorded in pension expense in the accompanying condensed consolidated statements of operations and an actuarial gain on the plan re-measurement of $2,059,000, net of tax, recorded to accumulated other comprehensive income for the three and nine months ended October 31, 2021.
The net periodic pension cost for the Pension Plan and the VIP Plan for the three and nine months ended October 31, 2021 and 2020 were as follows:

| Combined Employee Retirement Plans
| Three Months Ended |  | Nine Months Ended
| 10/31/2021 |  | 10/31/2020 |  | 10/31/2021 |  | 10/31/2020
| (in thousands)
Service cost | $ | — |  | $ | — |  | $ | — |  | $ | —
Interest cost | 281 |  | 301 |  | 841 |  | 903
Expected return on plan assets | (218) |  | (224) |  | (654) |  | (672)
Plan settlement | 65 |  | — |  | 285 |  | —
Amortization of prior service cost | — |  | — |  | — |  | —
Recognized net actuarial loss | 442 |  | 465 |  | 1,328 |  | 1,395
Benefit cost | $ | 570 |  | $ | 542 |  | $ | 1,800 |  |  | $ | 1,626 |

401(k) Retirement Plan
The Company’s retirement plan, which covers all U.S. employees, allows participants to defer from 1% to 75% of their eligible compensation through a 401(k)-retirement program. The plan includes Virco stock as one of the investment options. At October 31, 2021 and 2020, the plan held 1,026,096 shares and 893,811 shares of Virco stock, respectively. For the three months ended October 31, 2021 and 2020, the compensation costs incurred for employer match, which is paid in the form of Company stock, was $217,000 and $182,000, respectively. For the nine months ended October 31, 2021 and 2020, the compensation costs incurred for employer match, which is paid in the form of Company stock, was $608,000 and $587,000, respectively.
Note 12. Warranty Accrual
The Company provides a warranty against all substantial defects in material and workmanship. The standard warranty offered on products sold through January 31, 2013 is ten years. Effective February 1, 2014 the Company modified its warranty to a limited lifetime warranty. The warranty effective February 1, 2014 is not anticipated to have a significant effect on warranty expense. Effective January 1, 2017, the Company modified the standard warranty offered on products sold after January 1, 2017 to provide specific warranty periods by product component, with no warranty period longer than ten years. The Company’s warranty is not a guarantee of service life, which depends upon events outside the Company’s control and may be different from the warranty period. The Company accrues an estimate of its exposure to warranty claims based upon both product sales data and an analysis of actual warranty claims incurred.
The following is a summary of the Company’s warranty-claim activity for the three and nine months ended October 31, 2021 and 2020:
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| Three Months Ended |  | Nine Months Ended
| 10/31/2021 |  | 10/31/2020 |  | 10/31/2021 |  | 10/31/2020
| (in thousands)
Beginning balance | $ | 700 |  |  | $ | 750 |  |  | $ | 700 |  |  | $ | 800 |
Provision | 28 |  |  | (46) |  |  | 84 |  |  | (3) |
Costs incurred | (28) |  |  | (4) |  |  | (84) |  |  | (97) |
Ending balance | $ | 700 |  |  | $ | 700 |  |  | $ | 700 |  |  | $ | 700 |

Note 13. Contingencies
The Company has a self-insured retention for product losses up to $250,000 per occurrence, workers’ compensation liability losses up to $250,000 per occurrence, general liability losses up to $50,000 and automobile liability losses up to $50,000 per occurrence. The Company has purchased insurance to cover losses in excess of the retention up to a limit of $30,000,000. The Company has obtained an actuarial estimate of its total expected future losses for liability claims and recorded a liability equal to the net present value.
The Company and its subsidiaries are defendants in various legal proceedings resulting from operations in the normal course of business. It is the opinion of management, in consultation with legal counsel, that the ultimate outcome of all such matters will not materially affect the Company’s financial position, results of operations or cash flows.
Note 14. Delivery Costs
For the three months ended October 31, 2021 and 2020, shipping and classroom delivery costs of approximately $6,209,000 and $6,014,000, respectively, were included in selling, general and administrative expenses in the accompanying condensed consolidated statements of income.
For the nine months ended October 31, 2021 and 2020, shipping and classroom delivery costs of approximately $14,242,000 and $12,999,000, respectively, were included in selling, general and administrative expenses in the accompanying condensed consolidated statements of operations.
Note 15. COVID-19
On March 11, 2020, the World Health Organization declared the current coronavirus (COVID-19) outbreak to be a global pandemic. In response to this declaration and the rapid spread of COVID-19 within the United States, federal, state and local governments throughout the country have imposed varying degrees of restriction on social and commercial activity to promote social distancing in an effort to slow the spread of the illness. Through April 30, 2021, the Company operated its manufacturing and distribution facilities on a voluntary basis to give employees the flexibility to remain at home with children who are out of school or for other personal reasons as they deem necessary. Subsequent to April 30, 2021 and after vaccinations were available, the Company required all manufacturing and distribution employees to return to work. Appropriate measures are being taken to protect the health of employees performing essential on-site operations. Office employees and others who can work from home continued to work from home.
The Company’s Conway, Arkansas facilities, which represent approximately two thirds of the Company’s production and distribution capacity, has been fully operational during the pandemic. In accordance with State of California and local orders that include guidance on the definition and responsibilities of “essential businesses,” the Company has been operating its Torrance facility.
Note 16. Subsequent Events
As discussed in Notes 1 and 7, the Company executed Amendment No. 1 to the Restated Credit Agreement.
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Item 2. Management's Discussion and Analysis of Financial Condition and Results of Operations
Results of Operations
The effects of COVID-19
The results of operations for the three-month and nine-month periods ended October 31, 2021 and the comparable periods ended October 31, 2020 have been significantly impacted by economic conditions driven by the COVID-19 pandemic. The impact of COVID-19 has been quite different during the current year compared to the prior year. Typically, the Company has an exceptionally seasonal annual cycle where approximately 50% of sales occur in the months of June, July and August. Orders received from customers follow a similar cycle, approximately 4-6 weeks preceding the selling season.
During the three and nine-month periods ended October 31, 2020, the majority of our primary customers, the K-12 public school systems, closed school campuses and initiated remote learning on or about March 15, 2020. Most school districts continued with remote learning for the academic year ended June 2020 and into the year beginning August 2020, with a minority of districts attempting hybrid or on-site learning. During this period our direct sales force, one of the Company’s distinct competitive advantages, was unable to make in-person sales call. Our primary customers, educators and district business officials, were typically working remotely which complicated selling activities. As a result, order rates during our traditionally busy summer season of June 2020 through August 2020 declined, causing a reduction in sales.
During the nine months ended October 31, 2021, many school districts announced hybrid or on-site learning beginning in approximately April 2021. The Company received a large volume of orders for immediate delivery during this period. The large majority of schools returned to on-site learning for the academic year beginning in the fall of 2021. Compared to the same periods in the prior fiscal year, orders received in the first quarter ended April 30, 2021 increased by 26.7%, orders received in the second quarter ended July 31, 2021 increased by 29.9%, and orders received during the traditionally slow third quarter ended October 31, 2021 increased by 59.0%. Year-to-date 2021 orders increased by 35.1% compared to 2020. However, due to supply chain issues and a shortage of labor, production and sales levels did not keep up with the increase in orders. The Company’s order backlog at October 31, 2021 was 195% greater than October 31, 2020, increasing to $50,955,000 compared to $17,249,000.
Due to uncertainty created by COVID-19 during the year ended January 31, 2021, the Company moderated production levels to reflect the reduced order activity and maintained conservative inventory levels going into the current year. The current year has been characterized by severe supply chain issues, which were exacerbated by our low levels of inventory going into the year. The Company has significant domestic manufacturing capabilities and manufactures the large majority of finished goods domestically, but the Company imports a number of components from manufacturers in China. The cost and timely delivery of these components have been adversely affected by difficulties at the ports and by cost increases from China. The cost and availability of domestically sourced steel, plastic, resin, wood, and a variety of other raw materials has been extremely challenging. In addition to significant difficulty obtaining adequate supplies of domestically sourced materials, the cost of domestically sourced materials increased significantly, with the cost of steel more than doubling during the year, which has caused our pre-tax profit and gross margin to decline.
The availability of labor, both permanent employees and temporary employees, has also been severely negatively impacted. In response to a labor shortage in operations, and to reward employees who worked substantial overtime hours during the seasonal summer peak, the Company has announced that for all factory and warehouse hourly employees, all overtime hours would be paid at double time rather than the traditional time and one-half for hours worked between June 1 and continuing through December 31. This cost the Company an additional $1.5 - $2.0 million during the second and third quarters. The Company believes that this increased cost was offset in part by the increased efficiency of using experienced Virco employees with a substantial reduction in temporary labor.
In order to improve our ability to hire direct labor, the Company increased the starting wage rate to $15 per hour on October 1, 2021. Subsequent to October 31, 2021 the Company gave wage increases to hourly workers who did not benefit from the increased entry wage rates, to alleviate compression of wage rates in operations. These changes enabled the Company to successfully add employees during October. It is anticipated that the Company may hire as many as 75 permanent employees in operations prior to next year’s second quarter.
Production rates in our factories declined during the first and second quarters due to the material and labor shortages. Production decreased by 25% in the first quarter compared to the same period last year. Production decreased by 8% in the second quarter compared to the same period last year. During the third quarter, production rates typically decline as the summer deliveries conclude. During the current year, the Company continued to work significant overtime and successfully hire additional workers in October. Production rates increased by 39% in the third quarter compared to the same period last year. Production efficiencies during the year declined compared to the prior year. Manufacturing employees were required to
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“job shop” to utilize available materials and to prioritize production to support deliveries with critical due dates. For the fourth quarter the Company anticipates that production rates will remain greater than the prior year and will continue to operate at increased levels until the Company works down its backlog of sales orders.
Because the first quarter of the year is a seasonally slow period, sales activity during the first fiscal quarter of 2022 was not significantly affected by the supply chain considerations. Sales volume for the first quarter ended April 30, 2021 increased by 59.2% compared to the same period of the prior year.
During the second quarter, which includes two of the three months that typically account for 50% of our annual sales, the supply chain issues were challenging. Sales for the second quarter were flat compared to the same period of the prior year despite the strong orders discussed above. Backlog of orders at July 31, 2021 was approximately $20 million greater than the prior year.
During the third quarter, which includes one of the three months that typically account for 50% of our annual sales, supply chain and labor shortages continued to adversely affect operations. Sales for the third quarter ended October 31, 2021 were flat compared to the same period last year despite strong orders. Backlog of orders at October 31, 2021 was $33,700,000 higher than the same date last year.
Inventory levels at October 31, 2021 are greater than the same date last year due to the increased material cost component, but significantly lower than the prior year in terms of unit quantity.
The Company believes that it will make material gains in shipping the order backlog during the fourth quarter ending January 31, 2022. Raises for entry level employees have already been effective in hiring new employees in operations. Some of the supply chain issues experienced during the year are starting to improve. The Company anticipates that sales for the fourth quarter ending January 31, 2022 may be double what they were during the same period last year as long as no unanticipated supply chain or COVID related events occur.
Three Months Ended October 31, 2021
Order rates for the three months ended October 31, 2021 increased significantly compared to the prior year. Orders for the third quarter, which is traditionally a slower period for orders, increased by 59.2%, but sales were flat, increasing by 0.2% compared to the same period of the prior year. Backlog of orders at October 31, 2021 is approximately $33.7 million greater than the prior year. The Company anticipates that a significant portion of the increased backlog will ship during the fourth quarter, with a portion delivered in the first quarter of the next fiscal year.
For the three months ended October 31, 2021, the Company earned a pre-tax profit of $1,620,000 on sales of $57,331,000 compared to a pre-tax profit of $4,864,000 on sales of $57,221,000 in the prior year.
Gross Margin for the third quarter was 35.4% of sales compared to 38.9% in the prior year. The gross margin was primarily affected by increased cost for raw materials and to a modest amount by costs relating to operating the factories with a reduced and interrupted supply of materials, partially offset by a price increase at the beginning of the year.
Selling, general and administrative expenses for the three months ended October 31, 2021 increased compared to the same period last year. The increase in selling, general and administrative expenses was attributable to increased variable freight expense and by increased selling expenses as our sales force is now actively calling on customers.
Interest expense decreased by $92,000 for the three months ended October 31, 2021 compared to the same period last year. The Company has borrowed less money to finance seasonal working capital in the third quarter.
For the three months ended October 31, 2021 and 2020, the effective tax rates were 18.2% and 7.9%, respectively. Effective tax rates for the three months ended October 31, 2021 and 2020 were primarily due to the change in forecasted mix of income before taxes in various jurisdictions, estimated permanent differences and the recording of a partial valuation allowance on net deferred tax assets.
Nine Months Ended October 31, 2021
Order rates for the nine months ended October 31, 2021 increased by 35.1% compared to the prior year.
For the nine-month period ended October 31, 2021 the Company earned a pre-tax profit of $1,511,000 on sales of $144,720,000 compared to a pre-tax income of $3,570,000 on sales of $134,494,000 in the prior year.
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Gross Margin for the first nine months was 34.8% of sales compared to 37.5% in the prior year. The gross margin was affected by increased cost for raw materials and costs relating to operating the factories with a reduced and interrupted supply of materials, partially offset by a price increase at the beginning of the year. The Company was required to close the Conway, Arkansas factory for more than one week in February due to severe weather and increased utility bills related to the same severe weather.
Selling, general and administrative expenses for the nine months ended October 31, 2021 increased compared to the same period last year but decreased as a percentage of sales. The increase in selling, general and administrative expenses was attributable to increased variable freight and installation expenses.
Interest expense decreased by $338,000 for the nine months ended October 31, 2021 compared to the same period last year. The Company has borrowed less money to finance seasonal working capital during the year.
For the nine months ended October 31, 2021 and 2020, the effective tax rates were 22.2% and 6.6%, respectively. Effective tax rates for the nine months ended October 31, 2021 and 2020 were primarily due to the change in forecasted mix of income before taxes in various jurisdictions, estimated permanent differences and the recording of a partial valuation allowance on net deferred tax assets.
Liquidity and Capital Resources
In years not impacted by COVID, approximately 50% of the Company's annual sales volume is shipped in the months of June through August of each year. The Company traditionally manufactures large quantities of inventory during the first and second quarters of each fiscal year in anticipation of seasonally high summer shipments. In addition, the Company finances a large balance of accounts receivable during the peak season. As discussed above, the current year impact of COVID has moderated the summer peak deliveries, and the Company has operated with reduced levels of inventory when measured by unit quantity. This has reduced the need for seasonal borrowing under our line of credit.
Accounts receivable increased by $7,947,000 at October 31, 2021 compared to the same date in the prior year. In the prior year the majority of third quarter sales were in August and had been collected by quarter end. In the current third quarter, October was the largest month of sales revenue, and the October shipments increased receivables at October 31, 2021. Inventory increased by $3,611,000 at October 31, 2021 compared to the prior year. The decrease in units was more than offset by the increase in dollars due to the increased material cost of the inventory. The net reduction in working capital enabled the Company to reduce its borrowing under its revolving line of credit with PNC Bank as of October 31, 2021. Outstanding debt at October 31, 2021 includes an equipment loan from PNC in the amount of $278,000 and a seller financed mortgage on a manufacturing facility in Conway, Arkansas.
Interest expense for the nine months ended October 31, 2021 is less than the same period last year due to lower average outstanding borrowings under the Company's revolving line of credit with PNC Bank.
Accrual basis capital expenditures for the nine months ended October 31, 2021 was $2,552,000 compared to $1,768,000 for the same period last year. Capital expenditures are being financed through the Company's credit facility with PNC Bank and operating cash flow and restricted to not exceed $8,000,000 by covenant.
On September 28, 2021, the Company and Virco Inc., its wholly-owned subsidiary (the “Borrowers”), entered into an Amended and Restated Revolving Credit and Security Agreement (the “Restated Credit Agreement”) with PNC Bank, which amended and restated the prior Revolving Credit and Security Agreement, dated as of December 22, 2011, between the Borrowers and PNC Bank. The material terms of the Restated Credit Agreement are substantially the same as those of the prior agreement. The Restated Credit Agreement permits the Company to issue dividends or make payments with respect to the Company’s capital stock in an aggregate amount up to $3,000,000 during any fiscal year, provided that no default shall have occurred or is continuing or would result from any such payment, and the Company must demonstrate pro forma compliance with a 12-month trailing fixed charge coverage ratio of not less than 1.20:1.00 as of the fiscal quarter immediately preceding the date of any such dividend or payment. The Restated Credit Agreement also requires the Company to maintain a minimum fixed charge coverage ratio, and contains numerous other covenants that limit under certain circumstances the ability of the Borrowers and their subsidiaries to, among other things, merge with or acquire other entities, incur new liens, incur additional indebtedness, sell assets outside of the ordinary course of business, enter into transactions with affiliates, or substantially change the general nature of the business of the Borrowers. In connection with the Restated Credit Agreement, the Company also agreed to pay to PNC Bank a non-refundable fee of $50,000. The maturity date of the Restated Credit Agreement is March 19, 2023.
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As a result of severe supply chain disruptions and labor shortages, the Borrowers were not in compliance with the fixed-charge coverage ratio requirement under the Restated Credit Agreement as of October 31, 2021. On December 7, 2021, the Company successfully negotiated and entered into Amendment No. 1 to the Restated Credit Agreement (“Amendment No. 1”) with PNC Bank. Amendment No. 1 provided a limited waiver of the Company’s violation of the covenant to maintain a fixed charge coverage ratio of at least 1.10 to 1.00 for the four fiscal quarter periods ended October 31, 2021, and amended the fixed charge coverage ratio as follows: (i) 1.00 to 1.00 for each of the consecutive four fiscal quarter periods of Borrowers ending January 31, 2022 and April 30, 2022, and (ii) 1.10 to 1.00 for each consecutive four fiscal quarter periods of Borrowers ending thereafter. In connection with Amendment No. 1, the Company also agreed to pay to PNC Bank a non-refundable fee of $50,000.
The Company believes that cash flows from operations, together with the Company's unused borrowing capacity with PNC Bank will be sufficient to fund the Company's debt service requirements, capital expenditures and working capital needs for the next twelve months as long as no unanticipated supply chain or COVID related events occur.
Off Balance Sheet Arrangements
None.
Critical Accounting Policies and Estimates
The Company's critical accounting policies are outlined in its Annual Report on Form 10-K for the fiscal year ended January 31, 2021.
Forward-Looking Statements
From time to time, including in this Quarterly Report on Form 10-Q for the quarterly period ended October 31, 2021, the Company or its representatives have made and may make forward-looking statements, orally or in writing. Such forward-looking statements may be included in, without limitation, reports to stockholders, press releases, oral statements made with the approval of an authorized executive officer of the Company and filings with the Securities and Exchange Commission ("SEC"). The words or phrases “anticipates,” “expects,” “will continue,” “believes,” “estimates,” “projects,” or similar expressions are intended to identify “forward-looking statements” within the meaning of the Private Securities Litigation Reform Act of 1995. The results contemplated by the Company's forward-looking statements are subject to certain risks and uncertainties that could cause actual results to vary materially from anticipated results, including without limitation, availability of funding for educational institutions, availability and cost of materials, especially steel, availability and cost of labor, demand for the Company's products, competitive conditions affecting selling prices and margins, capital costs and general economic conditions. Such risks and uncertainties are discussed in more detail in the Company's Form 10-K for the fiscal year ended January 31, 2021 under the caption "Risk Factors".
The Company's forward-looking statements represent its judgment only on the dates such statements were made. By making any forward-looking statements, the Company assumes no duty to update them to reflect new, changed or unanticipated events or circumstances.
Item 3. Quantitative and Qualitative Disclosures about Market Risk
The Company is a smaller reporting company as defined by Rule 12b-2 of the Exchange Act as of our third quarter of fiscal 2022 and are not required to provide the information under this item.
Item 4. Controls and Procedures
Evaluation of Disclosure Controls and Procedures
The Company carried out an evaluation, under the supervision and with the participation of the Company's management, including its Principal Executive Officer along with its Principal Financial Officer, of the effectiveness of the design and operation of our disclosure controls and procedures (as defined in Rules 13a-15(e) under the Securities Exchange Act of 1934 (“Exchange Act”) as of October 31, 2021. Based upon the foregoing, the Company's Principal Executive Officer along with the Company's Principal Financial Officer concluded that the Company's disclosure controls and procedures as of such date were effective to ensure that the information required to be disclosed in the Company’s Exchange Act reports is recorded, processed, summarized and reported within the time periods specified in the SEC’s rules and forms, and that such information is accumulated and communicated to Company management, including its Principal Executive Officer and Principal Financial Officer, as appropriate, to allow timely decisions regarding required disclosure. In designing and evaluating the disclosure controls and procedures, Company management recognizes that any controls and procedures, no matter how well designed and
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operated, can provide only reasonable assurance of achieving the desired control objectives, and management necessarily is required to apply its judgment in evaluating the cost-benefit relationship of possible controls and procedures.
Changes in Internal Control Over Financial Reporting
The Company carried out an evaluation, under the supervision and with the participation of the Company's management, including its Principal Executive Officer along with its Principal Financial Officer, of the effectiveness of the design and operation of disclosure controls and procedures. Based upon the foregoing, the Company's Principal Executive Officer along with the Company's Principal Financial Officer concluded that the Company's disclosure controls and procedures (as such term is defined in Rules 13a-15(e) and 15d-15(e) under the Securities Exchange Act of 1934, as amended) were effective as of the end of the period covered by this Quarterly Report on Form 10-Q.
There have been no changes in the Company's internal control over financial reporting during the fiscal quarter covered by this quarterly report on Form 10-Q that have materially affected, or are reasonably likely to materially affect, its internal control over financial reporting.
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PART II — Other Information
Virco Mfg. Corporation
Item 1. Legal Proceedings
The Company is a party to various legal actions arising in the ordinary course of business which, in the opinion of the Company, are not material in that management either expects that the Company will be successful on the merits of the pending cases or that any liabilities resulting from such cases will be substantially covered by insurance. While it is impossible to estimate with certainty the ultimate legal and financial liability with respect to these actions, management believes that the aggregate amount of such liabilities will not be material to the results of operations, financial position, or cash flows of the Company.
Item 1A. Risk Factors
You should carefully consider and evaluate the information in this Quarterly Report and the risk factors set forth under the caption “Item 1A. Risk Factors” in our Annual Report on Form 10-K for the fiscal year ended January 31, 2021 (the “Form 10-K”), which was filed with the SEC on April 28, 2021. The risk factors associated with our business have not materially changed compared to the risk factors disclosed in the Form 10-K.
Item 2. Unregistered Sales of Equity Securities, Use of Proceeds and Issuer Purchases of Equity Securities
None.
Item 3. Defaults Upon Senior Securities
None.
Item 4. Mine Safety Disclosures
Not applicable.
Item 5. Other Information
On December 7, 2021, the Company and Virco Inc., a wholly owned subsidiary of the Company, entered into Amendment No. 1 to the Amended and Restated Credit and Security Agreement and Limited Waiver (“Amendment No. 1”) with PNC Bank. Amendment No. 1 provided a limited waiver of the Company’s violation of the covenant to maintain a fixed charge coverage ratio of at least 1.10 to 1.00 for the four fiscal quarter periods ended October 31, 2021, and amended the fixed charge coverage ratio as follows: (i) 1.00 to 1.00 for each of the consecutive four fiscal quarter periods of Borrowers ending January 31, 2022 and April 30, 2022, and (ii) 1.10 to 1.00 for each consecutive four fiscal quarter periods of Borrowers ending thereafter. In connection with Amendment No. 1, the Company also agreed to pay to PNC Bank a non-refundable fee of $50,000.
The foregoing description of Amendment No. 1 is qualified in its entirety by Amendment No. 1, a copy of which is filed as an exhibit to this Quarterly Report on Form 10-Q and is incorporated by reference herein.None.
Item 6. Exhibits
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Exhibit Number | Document
10.2 | Amendment No. 1 to Amended and Restated Credit and Security Agreement and Limited Waiver, dated December 7, 2021, by and among Virco Mfg. Corporation and Virco, Inc., as borrowers, and PNC Bank, National Association, as the lender and administrative agent.
10.1 | Amended and Restated Revolving Credit and Security Agreement dated September 28, 2021 by and among Virco Mfg. Corporation and Virco, Inc., as borrowers, and PNC Bank, National Association, as the lender and administrative agent (incorporated by reference to Exhibit 10.1 to the Company’s Current Report on Form 8-K filed on October 1, 2021)
31.1 | Certification of Robert A. Virtue, Chief Executive Officer, pursuant to Rules 13a-14 and 15d-14 of the Securities Exchange Act, as adopted pursuant to section 302 of the Sarbanes-Oxley Act of 2002.
31.2 | Certification of Robert E. Dose, Vice President, Finance, pursuant to Rules 13a-14 and 15d-14 of the Securities Exchange Act, as adopted pursuant to section 302 of the Sarbanes-Oxley Act of 2002.
32.1 | Certifications of Principal Executive Officer and Principal Financial Officer pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002.

Exhibit 101.INS — XBRL Instance Document.
Exhibit 101.SCH — XBRL Taxonomy Extension Schema Document.
Exhibit 101.CAL — XBRL Taxonomy Extension Calculation Linkbase Document.
Exhibit 101.LAB — XBRL Taxonomy Extension Label Linkbase Document.
Exhibit 101.PRE — XBRL Taxonomy Extension Presentation Linkbase Document.
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SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned thereunto duly authorized.

| VIRCO MFG. CORPORATION
Date: December 13, 2021 | By: | /s/ Robert E. Dose
|  | Robert E. Dose
|  | Vice President — Finance
|  | (Principal Financial Officer)

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