
2525
Internal control
The Board assesses the internal control systems
and considers the most important risk factors
facing the company as part of the budget plan-
ning and budget approval process. The Group
has in recent years pursued a growth strategy
and the Board is committed to ensuring that all
the Group’s activities are covered at all times by
internal control systems.
The senior management of the subsidiary
companies are responsible for ensuring there
are appropriate and effective internal controls
that meet all applicable requirements and are
responsible for ensuring compliance with the
internal control requirements.
Accounting & Finance, HR, IT and Communica-
tions are organised as common Group Functions
across the Group. This ensures there is internal
control across the companies and across
national borders. Accounting & Finance has
implemented shared accounting procedures for
the Group where it has proved efcient to do so,
including in relation to charts of accounts and
reporting. The companies in the Group all use
the same accounting system, which in 2020 was
switched from Maconomy to Microsoft Dynamics
365. A specic approval authority matrix has
been implemented that determines the authori-
sation routines for expenditure, and the approval
of two individuals is required for payments to
be made. The Group Finance Function has a
separate function that manages accounting in
the subsidiary companies. This function is also
responsible for quality control of accounting
information by performing reconciliations and
other checks. Some accounting work is carried
out by the Group’s accounting department in
Ukraine, which currently has four employees.
There were also three full-time positions in the
accounting department in Norway in 2021. In
addition to the accounting department, there
are separate Business Controllers that assist
thecompanies with nancial reporting, analyses,
forecasting and budgets. There is a separate
accounting function in Ukraine and an external
accounting rm servicing the Slovakian branch.
The CFO and the Finance Manager are respon-
sible for continually assessing whether the
accounting routines are functioning as required,
including controlling reconciliations and analys-
ing and monitoring a range of KPIs. The reports
produced by the subsidiary companies are con-
solidated on a monthly basis, and analyses are
carried out as part of the reporting process, with
action taken as required. Reporting is carried out
using the Group’s standard reporting template,
with consolidation being carried out using
spreadsheets.
The CEO and CFO continually assess the nan-
cial results of the various business areas, the
extent to which they are meeting the objectives
that have been set, critical situations and events
that might influence the future performance of
the company, and whether optimal use is being
made of resources. Meetings are held with the
subsidiary companies every quarter to review
these topics and others, and also to consider the
risks related to nancial reporting, over both the
short and long term. The CEO, the CFO, the man-
agement of the subsidiary companies and rele-
vant experts participate in these meetings, which
are led by the CEO. The Group CEO proposes any
riskreduction measures that are required on the
basis of the companies’ nancial reports and any
follow-up meetings that are held.
11. Remuneration of the Board
of Directors (No deviation from
the Code)
The Nomination Committee makes recommen-
dations to the Annual General Meeting regarding
the remuneration paid to the Board of Directors.
The remuneration paid to the members of the
Board is determined by the Annual General
Meeting once it has considered the proposals of
the Nomination Committee. The remuneration
paid to the Nomination Committee is determined
by the Annual General Meeting once it has con-
sidered the proposals of the Board. Information
on the remuneration paid to the members of the
Board and their shareholdings can be found in
the notes to the accounts in the annual report.
NUES recommends that members of Board of
Directors should note participate in any incentive
or share option programme. Employee elected
Board members in Itera may be part of incen-
tive and/or share option programmes in their
capacity as employees. Inclusion in such pro-
gramme may occur prior to or after the employ-
ee’s election to the Board. Itera considers such
inclusion to be independent of and unrelated to
the employee’s Board position and thus not in
violation of the NUES recommendation.
ANNUAL REPORT 2021
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