
Capital Gearing Trust P.l.c. Annual Report and Financial Statements 2023 75
Company Summary The Board’s Strategic Report Governance Report Independent Auditor’s Report Financial Statements Shareholder InformationNotice of AGM
Notice of Annual General Meeting (continued)
Notes
1. Members are entitled to attend, speak and vote at the
AGM. A member entitled to attend, speak and vote at
the AGM is also entitled to appoint one or more proxies
to attend, speak and vote instead of him/her. The proxy
need not be a member of the Company. A member may
appoint more than one proxy in relation to the AGM,
provided that each proxy is appointed to exercise the
rights attached to different shares.
To have the right to vote at the AGM (and also for the
purposes of calculating how many votes a member
may cast on a poll) shareholders must be registered
in the Register of Members of the Company no later
than 6.30p.m. on the day which is two days (excluding
non-working days) before the day of the AGM or any
adjourned meeting. Changes to the Register of Members
after the relevant deadline shall be disregarded
in determining the rights of any person to vote at
themeeting.
2. A form of proxy is enclosed with this notice, together
with a pre-paid reply envelope. Completion and return
of such form of proxy either by post or through
www.investorcentre.co.uk/eproxy or submission of any
CREST Proxy Instruction (as described in note 7 below) will
not prevent a member from subsequently attending the
AGM and voting in person if they so wish.
3. To be valid any form of proxy or other instrument
appointing a proxy, together with any power of attorney
or other authority under which it is signed, or certified
copy thereof, must be received by post or (during normal
business hours only) by hand to Computershare Investor
Services PLC, The Pavilions, Bridgwater Road, Bristol
BS996ZY or through www.investorcentre.co.uk/eproxy
or no later than 48 hours (excluding non-working days)
before the time of the meeting or any adjourned meeting.
4. A person who is not a member of the Company, but
has been nominated by a member of the Company (the
“relevant member”) under section 146 of the Companies
Act 2006 to enjoy information rights (the “nominated
person”), does not have a right to appoint any proxies
under note 1 above. A nominated person may have a
right under an agreement with the relevant member to
be appointed or to have somebody else appointed as a
proxy for the AGM. If a nominated person does not have
such a right, or has such a right and does not wish to
exercise it, he/she may have a right under an agreement
with the relevant member to give instructions as to the
exercise of voting rights. It is important to remember
that a nominated person’s main contact in terms of their
investment remains as the relevant member (or perhaps
the custodian or broker who administers the investment)
and a nominated person should continue to contact them
(and not the Company) regarding any changes or queries
relating to their personal details and holding (including
any administration thereof). The only exception to this is
where the Company writes to a nominated person directly
for a response.
5. In the case of joint holders the vote of the senior who
tenders the vote shall be accepted to the exclusion of the
votes of the other joint holders. For this purpose, seniority
shall be determined by the order in which the names
stand in the register of members.
6. Any corporation which is a member can appoint one or
more corporate representatives who may exercise on its
behalf all of its powers as a member provided that they
do not do so in relation to the same shares.
7. CREST members who wish to appoint a proxy or proxies
through the CREST electronic proxy appointment service
may do so for the AGM and any adjournment(s) thereof
by using the procedures described in the CREST Manual
(available via www.euroclear.com).
The message, regardless of whether it constitutes
the appointment of a proxy or an amendment to the
instruction given to a previously appointed proxy must, in
order to be valid, be transmitted so as to be received by
the Company’s agent (ID: 3RA50) by the latest time(s) for
receipt of proxy appointments specified in the notice of
AGM. For this purpose, the time of the receipt will be taken
to be the time (as determined by the timestamp applied to
the message by the CREST Applications Host) from which
the Company’s agent is able to retrieve the message by
enquiry to CREST in the manner prescribed by CREST.
8. Any member attending the AGM has the right to ask
questions. Shareholders are also invited to submit their
questions to the Board in advance and the answers to
these questions will be posted on our website after the
AGM. Please submit questions to the Board using the email
address company.secretary@capitalgearingtrust.com.
9. Resolutions 1 to 11 are proposed as ordinary resolutions
which, to be passed, require more than half of the votes
cast to be in favour of the resolution. Resolutions 12 to 14
are proposed as special resolutions which, to be passed,
require at least three-quarters of the votes cast to be in
favour of the resolution.
10. As at 22 May 2023 (being the last practicable date prior
to the publication of this document) the total number of
Ordinary shares of 25p each in issue with voting rights
attached was 26,035,763.
11. Biographical details of the Directors seeking election and
re-election can be found on pages 12 and 13.
12. A copy of this notice, and other information required by
section 311A of the Companies Act 2006, can be found at
www.capitalgearingtrust.com.
13. The members of the Company may require the Company
(without payment) to publish, on the website, a statement
(which is also to be passed to the Auditor) setting out any
matter relating to the audit of the Company’s accounts,
including the Auditor’s report and the conduct of the
audit. The Company will be required to do so once
it has received such requests from either members
representing at least 5% of the total voting rights of the
Company or at least 100 members who have a relevant
right to vote and hold shares in the Company on which
there has been paid up an average sum per member of
at least £100. Such requests must be made in writing and
must state the member’s full name and address and be
sent to the registered address of the Company.