
Workforce policies andpractice
As there are only five directors and two employees, there
are a limited number of formal policies. During the year, the
board approved a new Code of Conduct and a Speak Up
policy, ensuring that employees and our other stakeholders
are clear on our principles and compliance and reflecting
the directors’ commitment to make improvements to our
governance framework. Everyone is aware of the group’s
purpose and understands its values. We require all directors
to notify the company if there is a situation that could give
rise to a conflict or potential conflict of interest, and we
ensure that our independent non-executive directors remain
independent of executive management and free from any
business relationship that might materially interfere with
exercise of their judgement. As noted on page 57 as we only
have two employees, the mechanisms used by the board to
engage with employees is informal.
Board evaluation
Formal procedures appropriate to the size of the business
are in use for performance evaluation of the board and its
committees. They include objective setting and review with
the use of an external facilitator on a periodic basis. During
the year, the board conducted a self-performance evaluation
by way of a questionnaire, which was facilitated by the
company secretary. The questionnaire was designed to
evaluate the effectiveness of the board and its committees,
as well as identify areas for improvement. The results were
discussed by the board and action points created to ensure
that any areas needing improvement were prioritised
and addressed. Progress against the conclusions of the
2021 review were analysed, noting the matters addressed
over the year. The board considered itself to be generally
effective in all areas identified in the questionnaire. Areas
for improvement were identified, including advancing
the formulation of strategy, progressing ESG matters and
continuing to strengthen stakeholder engagement.
Relations with shareholders
The board values the views of its shareholders and
recognises their interest in the company’s strategy
and performance, board membership and quality of
management. The chairman and other directors are
available to meet shareholders if required. The AGM
providesa forum, both formal and informal, for shareholders
to meet and discuss relevant matters with all the directors.
Documents are sent to shareholders at least 21 clear days
before the meeting. Separate resolutions are proposed on
each substantial issue so that they can be given proper
consideration, and there is a resolution to receive and
consider the annual report and financial statements, and
the directors’ remuneration report. The company counts all
proxy votes and will indicate the level of proxies lodged on
each resolution. Full details of the AGM voting are included
on the company’s website after the meeting. The company
has no institutional shareholders but has continued a
programme of meetings with key shareholders, subject
to regulatory constraints, and the board is provided with
feedback from these meetings.
The Kingerlee Concert Party falls within the definition of a
controlling shareholder as it owns in excess of 30% of the
share capital of the company, and there is a Controlling
Shareholder Agreement in place as required by the
ListingRules.
The directors have put in place measures to ensure that
the election or re-election by the shareholders of any
independent non-executive director should be approved by
an ordinary resolution of the shareholders and separately
approved by those shareholders who are not controlling
shareholders, namely the independent shareholders.
At the AGM in May 2022, the proportion of votes cast against
the resolution to re-elect David Kingerlee, as a director of
the company, exceeded 20%. The UK Corporate Governance
Code requires companies to provide an update within six
months of an AGM and a summary in the annual report.
Asreported in September 2022, to better understand
shareholder concerns with a view to identifying how such
matters can be addressed, the board engaged with its
significant shareholders to gain an understanding of their
concerns. Since the AGM, David Kingerlee has stepped
down as a non-executive director of the company and
David Warlow was appointed from 1 August 2022. David
Warlow represents the interests of Kingerlee Holdings
Limited which, together with its subsidiaries, forms part of
the Kingerlee Concert Party. The board continues to engage
with significant shareholders on a regular basis.
Shareholders who wish to communicate with the board
should contact the company secretary in the first instance
via our website: www.highcroftplc.com.
Directors’ powers at the year end
At the 2019 AGM, the directors were given powers, as follows:
To allot new shares, or to grant rights to, subscribe for, or
convert, any security into shares of the company for the
purpose of the satisfaction of awards granted under the
Highcroft Incentive Plan up to an aggregate nominal
amount of £64,591; and
To allot equity securities for cash on a non-pre-emptive
basis, up to an aggregate nominal amount of £64,591.
See pages 74 to 75 for information on the proposed
remuneration policy.
During 2022, new ordinary shares with a nominal amount of
£2,816 were allotted under these authorities in satisfaction of
the 2021 awards under the Highcroft Incentive Plan, leaving
£57,660 of authorities remaining.
62
Highcroft Investments PLC Annual report and accounts for the year ended 31 December 2022
Governance
Corporate governance continued