Baillie Gifford Shin Nippon PLC 37
Company in accordance with the FRC guidance ‘Guidance on
Risk Management, Internal Control and Related Financial and
Business Reporting’ issued in September 2014.
The practical measures in relation to the design, implementation
and maintenance of control policies and procedures to safeguard
the Company’s assets and to manage its affairs properly,
including the maintenance of effective operational and compliance
controls have been delegated to the Managers and Secretaries.
The Board oversees the functions delegated to the Managers and
Secretaries and the controls managed by the AIFM in accordance
with the Alternative Investment Fund Managers Regulations
(as detailed below). Baillie Gifford & Co’s Internal Audit and
Compliance Departments and the AIFM’s permanent risk function
provide the Audit Committee with regular reports on their monitoring
programmes. The reporting procedures for these departments are
defined and formalised within a service level agreement. Baillie
Gifford & Co conducts an annual review of its system of internal
controls which is documented within an internal controls report
which complies with ISAE 3402 and Technical Release AAF 01/06
– Assurance Reports on Internal Controls of Service Organisations
made available to Third Parties. This report is independently reviewed
by Baillie Gifford & Co’s Auditor and a copy is submitted to the
Audit Committee.
A report identifying the material risks faced by the Company and
the key controls employed to manage these risks is reviewed by
the Audit Committee.
These procedures ensure that consideration is given regularly to
the nature and extent of risks facing the Company and that they
are being actively monitored. Where changes in risk have been
identified during the year they also provide a mechanism to
assess whether further action is required to manage these risks.
The Directors confirm that they have reviewed the effectiveness
of the Company’s risk management and internal controls systems,
which accord with the FRC ‘Guidance on Risk Management,
Internal Control and Related Financial and Business Reporting’
issued in September 2014, and they have procedures in place
to review their effectiveness on a regular basis. No significant
weaknesses were identified in the year under review and up to
the date of this Report.
The Board confirms that these procedures have been in place
throughout the Company’s financial year and continue to be in
place up to the date of approval of this Report.
To comply with the Alternative Investment Fund Managers
Regulations, The Bank of New York Mellon (International) Limited
acted as the Company’s Depositary and Baillie Gifford & Co
Limited as its AIFM.
The Depositary’s responsibilities include cash monitoring,
safe keeping of the Company’s financial instruments, verifying
ownership and maintaining a record of other assets and monitoring
the Company’s compliance with investment limits and leverage
requirements. The Depositary is liable for the loss of financial
instruments held in custody. The Depositary will ensure that any
delegate segregates the assets of the Company. The Company’s
Depositary also acts as the Company’s Custodian. The Custodian
prepares reports on its key controls and safeguards which is
independently reviewed by its Auditor, KPMG LLP. The reports are
reviewed by Baillie Gifford’s Business Risk Department and a
summary of the key points is reported to the Audit Committee
and any concerns investigated.
The Depositary provides the Audit Committee with half-yearly
reports on its monitoring activities.
The AIFM has established a permanent risk management function
to ensure that effective risk management policies and procedures
are in place and to monitor compliance with risk limits. The AIFM
has a risk management policy which covers the risks associated
with the management of the portfolio, and the adequacy and
effectiveness of this policy is reviewed and approved at least
annually. This review includes the risk management processes
and systems and limits for each risk area.
The risk limits, which are set by the AIFM and approved by the
Board, take into account the objectives, strategy and risk profile
of the portfolio. These limits, including leverage (see page 75),
are monitored and the sensitivity of the portfolio to key risks is
undertaken periodically as appropriate to ascertain the impact
of changes in key variables in the portfolio. Exceptions from limits
monitoring and stress testing undertaken by Baillie Gifford’s
Business Risk Department are escalated to the AIFM and
reported to the Board along with remedial measures
being taken.
Going Concern
In accordance with the Financial Reporting Council’s guidance on
going concern and liquidity risk, the Directors have undertaken a
rigorous review of the Company’s ability to continue as a going
concern.
The Company’s principal and emerging risks include market risk,
liquidity risk and credit risk. An explanation of these risks and how
they are managed is contained in note 18 to the Financial
Statements. The Board has, in particular, considered the impact
of heightened market volatility over recent months due to
macroeconomic and geopolitical concerns including rising interest
rates, inflation and the Russia-Ukraine conflict. The Board has
reviewed the results of specific leverage and liquidity stress
testing, but does not believe the Company’s going concern status
is affected. Stress tests are applied to the portfolio to identify the
commitment leverage of the Company in two scenarios: (i) gross
assets reduce by 25%; and (ii) gross assets reduce by 50%.
Stress tests are also performed to determine the impact on
revenue earnings per share as a result of an increase and
decrease in projected portfolio income of 25%.
The Company’s assets, which are primarily investments in quoted
securities and are readily realisable (Level 1) exceed its liabilities
significantly and could be sold to repay borrowings if required.
All borrowings require the prior approval of the Board. Gearing
levels and compliance with loan covenants are reviewed by the
Board on a regular basis. Subsequent to the year end on 3 March
2023, a new secured ¥2,000 million three year revolving credit
facility was drawn down from ING Bank N.V. The Company’s loans
are not repayable until at least November 2023 as shown in note
11 on page 59. As at 31 January 2023, the Company had a net
current liability of £36.2 million primarily as a result of the ¥7,000
million three year loan with ING Bank N.V., London Branch, which
is due to mature on 27 November 2023. The Company has
continued to comply with the investment trust status requirements
of section 1158 of the Corporation Tax Act 2010 and the Investment
Trust (Approved Company) Regulations 2011.
Governance Report