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49Rockwood Strategic Plc
Notice of Meeting Notes:
The following notes explain your general rights as a
shareholder and your right to attend and vote at this
Meeting or to appoint someone else to vote on your
behalf.
1. To be entitled to attend and vote at the Meeting
(and for the purpose of the determination by the
Company of the number of votes they may cast),
shareholders must be registered in the Register
of Members of the Company at close of trading
on Friday 8 September 2023. Changes to the
Register of Members after the relevant deadline
shall be disregarded in determining the rights of
any person to attend and vote at the Meeting.
2. Shareholders, or their proxies, intending to
attend the Meeting in person are requested,
if possible, to arrive at the Meeting venue at
least 20 minutes prior to the commencement
of the Meeting at 11:10am (UK time) on Tuesday
12 September 2023 so that their shareholding
may be checked against the Company’s Register
of Members and attendances recorded.
3. Shareholders are entitled to appoint another
person as a proxy to exercise all or part of
their rights to attend and to speak and vote on
their behalf at the Meeting. A shareholder may
appoint more than one proxy in relation to the
Meeting provided that each proxy is appointed
to exercise the rights attached to a different
Ordinary Share or Ordinary Shares held by that
shareholder. A proxy need not be a shareholder
of the Company.
4. In the case of joint holders, where more than
one of the joint holders’ purports to appoint a
proxy, only the appointment submitted by the
most senior holder will be accepted. Seniority
is determined by the order in which the names
of the joint holders appear in the Company’s
Register of Members in respect of the joint
holding (the first named being the most senior).
5. A vote withheld is not a vote in law, which
means that the vote will not be counted in the
calculation of votes for or against the resolution.
If no voting indication is given, your proxy
will vote or abstain from voting at his or her
discretion. Your proxy will vote (or abstain from
voting) as he or she thinks fit in relation to any
other matter which is put before the Meeting.
6. You can vote either:
Æ by logging on to www.signalshares.
com and following the instructions; you
can also vote by downloading the new
shareholder app, LinkVote+, on Apple App
Store or Google Play and following the
instructions.
Æ You may request a hard copy form of proxy
directly from the registrars, Link Group
(previously called Capita), on Tel: 0371 664
0300. Calls are charged at the standard
geographic rate and will vary by provider.
Calls outside the United Kingdom will be
charged at the applicable international
rate. Lines are open between 09:00 –
17:30, Monday to Friday excluding public
holidays in England and Wales.
Æ in the case of CREST members, by utilising
the CREST electronic proxy appointment
service in accordance with the procedures
set out below.
Æ if you are an institutional investor, you
may also be able to appoint a proxy
electronically via the Proxymity platform,
a process which has been agreed by the
Company and approved by the Registrar.
For further information regarding
Proxymity, please go to www.proxymity.
io. Your proxy must be lodged by 11:30am
on Friday 8 September 2023 in order to
be considered valid or, if the meeting is
adjourned, by the time which is 48 hours
before the time of the adjourned meeting.
Before you can appoint a proxy via this
process you will need to have agreed
to Proxymity’s associated terms and
conditions. It is important that you read
these carefully as you will be bound by
them and they will govern the electronic
appointment of your proxy. An electronic
proxy appointment via the Proxymity
platform may be revoked completely by
sending an authenticated message via the
platform instructing the removal of your
proxy vote;
In order for a proxy appointment to be valid
a form of proxy must be completed. In each
case the form of proxy must be received
by Link Group, PXS, 10th Floor, Central
Square, 29 Wellington Street, Leeds LS1 4DL by
11:30am on Friday 8 September 2023.
7. If you return more than one proxy appointment,
either by paper or electronic communication,
the appointment received last by the Registrar
before the latest time for the receipt of proxies
will take precedence. You are advised to read
the terms and conditions of use carefully.
Electronic communication facilities are open to
all shareholders and those who use them will not
be disadvantaged.
8. The return of a completed form of proxy,
electronic filing or any CREST Proxy Instruction
(as described in note 11 below) will not prevent
a shareholder from attending the Meeting and
voting in person if he/she wishes to do so.
As mentioned above, the Company advises
shareholders to vote electronically, or to appoint
the Chair as their proxy as physical attendance
in person may now be permitted.
9. CREST members who wish to appoint a proxy
or proxies through the CREST electronic proxy
appointment service may do so for the Meeting
(and any adjournment of the Meeting) by using
the procedures described in the CREST Manual
(available from www.euroclear.com). CREST
Personal Members or other CREST sponsored
members, and those CREST members who
have appointed a service provider(s), should
refer to their CREST sponsor or voting service
provider(s), who will be able to take the
appropriate action on their behalf.
10. In order for a proxy appointment or instruction
made by means of CREST to be valid, the
appropriate CREST message (a ‘CREST Proxy
Instruction’) must be properly authenticated in
accordance with Euroclear UK & International
Limited’s specifications and must contain the
information required for such instructions, as
described in the CREST Manual. The message
must be transmitted so as to be received by the
issuer’s agent (ID RA10) by 11:30am on Friday
8 September 2023. For this purpose, the time
of receipt will be taken to mean the time (as
determined by the timestamp applied to the
message by the CREST application host) from
which the issuer’s agent is able to retrieve the
message by enquiry to CREST in the manner
prescribed by CREST. After this time, any
change of instructions to proxies appointed
through CREST should be communicated to the
appointee through other means.
11. CREST members and, where applicable, their
CREST sponsors or voting service providers
should note that Euroclear UK & International
Limited does not make available special
procedures in CREST for any particular
message. Normal system timings and
limitations will, therefore, apply in relation to
the input of CREST Proxy Instructions. It is the
responsibility of the CREST member concerned
to take (or, if the CREST member is a CREST
personal member, or sponsored member, or
has appointed a voting service provider(s),
to procure that his CREST sponsor or voting
service provider(s) take(s)) such action as
shall be necessary to ensure that a message
is transmitted by means of the CREST system
by any particular time. In this connection,
CREST members and, where applicable, their
CREST sponsors or voting system providers are
referred, in particular, to those sections of the
CREST Manual concerning practical limitations
of the CREST system and timings. The Company
may treat as invalid a CREST Proxy Instruction
in the circumstances set out in Regulation 35(5)
(a) of the Uncertificated Securities Regulations
2001.
12. Any corporation which is a shareholder can
appoint one or more corporate representatives
who may exercise on its behalf all of its powers
as a shareholder provided that no more than one
corporate representative exercises powers in
relation to the same shares.
13. As at 21 June 2023 (being the latest practicable
business day prior to the publication of this
Notice), the Company’s ordinary issued share
capital consists of 2,657,898 Ordinary Shares,
carrying one vote each. Therefore, the total
voting rights in the Company as at 21 June 2023
are 2,657,898.
14. Any shareholder attending the Meeting has
the right to ask questions. The Company must
cause to be answered any such question
relating to the business being dealt with at
the Meeting but no such answer need be given
if: (a) to do so would interfere unduly with the
preparation for the Meeting or involve the
disclosure of confidential information; (b) the
answer has already been given on a website in
the form of an answer to a question; or (c) it is
undesirable in the interests of the Company or
the good order of the Meeting that the question
be answered.
15. The following documents are available for
inspection during normal business hours at
the registered office of the Company on any
business day from the date of this Notice
until the time of the Meeting and may also be
inspected at the Meeting venue, as specified
in this Notice, from 10:30am on the day of the
Meeting until the conclusion of the Meeting:
copies of the Directors’ letters of appointment
or service contracts.
16. You may not use any electronic address (within
the meaning of Section 333(4) of the Companies
Act 2006) provided in either this Notice or any
related documents (including the form of proxy)
to communicate with the Company for any
purposes other than those expressly stated.
A copy of this Notice, and other information required
by Section 311A of the Companies Act 2006, can be
found on the Company’s website.