EX-99.1 2 acl6k0209orgregex991.htm BOD ORG REGULATIONS acl6k0209orgregex991.htm
Exhibit 99.1


 

 

 

 

 

 

 

 
ALCON, INC.
 

 
BOARD OF DIRECTORS
 
 
ORGANIZATIONAL REGULATIONS
 

 

 

 

 

 

 

 

 

 

 

 

 
February 2009
 



 
 

ALCON, INC.
 
BOARD OF DIRECTORS
 
ORGANIZATIONAL REGULATIONS
 

 

 
Table of Contents
 

 

 
 
ARTICLE I Authority 3
 
ARTICLE II Executive Bodies of the Company 3
 
ARTICLE III The Board 4
 
ARTICLE IV Chairman and the Vice-Chairman 8
 
ARTICLE V Board Committees 9
 
ARTICLE VI Executive Officers of the Company and the Group 15
 
ARTICLE VII Chief Executive Officer 16
 
ARTICLE VIII Conflict of Interest 16
 
ARTICLE IX Interests in Shares and Options 19
 
ARTICLE X General Provisions 20
 
ARTICLE XI Final Provisions 20

 

 

 

 

 


ARTICLE I
 

 
Authority
 
Section 1. Authority. These Organizational Regulations (the Regulations) are enacted by the Board of Directors of Alcon, Inc. (the Company) pursuant to art. 716b of the Swiss Code of Obligations (CO) and art. 21 para. 1 and 25 of the Company's arti­cles of association (the Articles of Association). They govern the powers and du­ties of the Company's execu­tive bodies and the organization of the Group Executive Man­agement (as hereinafter defined).
 
Section 2. Company. The Company is the holding company of an international group of companies ac­tive in the ophthalmic and related businesses. As such it performs strategic, financial and management functions not only for the Company it­self but also with respect to the companies controlled by it. In view of this Group-wide function, the execu­tive bodies and officers of the Company have to resolve on matters that pertain both to the Company and to other companies of the Group (as hereinafter defined). Notwithstanding this, in any event, the executive bodies of the Company shall give due respect to the le­gal independence of all Group companies and to the local law applicable to them.
 
Section 3. Organization. For the purposes of these Regulations, the Group shall mean the Company and its Subsidiaries, where Subsidiaries means all such companies and Subsidiary shall mean any such company in which the Company holds directly or indirectly a majority of the voting rights or has the right to appoint a majority of the members of the Board of Directors.
 
References in these Regulations to the masculine gender ("he") shall be deemed also to include the feminine gender ("she").
 

 
ARTICLE II
 

 
Executive Bodies of the Company
 
Section 1. Executive Bodies and Management. The following are the Executive Bodies of the Company:
 
(a)
the Board of Direc­tors (the Board);
 
(b)
the chairman of the Board (the Chairman);
 
(c)
the Board Committees established from time to time pursuant to these Regu­lations (the Board Committees);
 

 
 
 
 

(d)
the officers of the Company (the Officers); and
 
(e)
the managing director and Chief Executive Officer of the Group (the CEO).
 
Section 2. Group Executive Management. To the extent these Regulations do not reserve specific powers to the Board, the Officers or the CEO, group executive manage­ment (the Group Executive Management) shall be coordinated by the senior executive officers of Alcon Laboratories, Inc. (Alcon Laboratories).
 

 
ARTICLE III                                                        
 

 
The Board
 
Section 1. Organization. The Board elects a Chairman, a Vice-Chairman, and the members of the Board Committees from its members each year following the annual general meeting.
 
The Board is comprised of three classes of directors (Class I, Class II and Class III) serving staggered terms. The Board shall determine the classes of its members; provided, however, that each class shall include one independent director. The initial terms of each class expired as set forth below, and the successors to each class of directors shall be elected to hold office for a term of three years, so that the term of office for one class of directors shall expire in each year.
 
(a)
Class I Board members had initial terms of office expiring at the annual general meeting of shareholders in 2003;
 
(b)
Class II Board members had initial terms of office expiring at the annual general meeting of shareholders in 2004; and
 
(c)
Class III Board members had initial terms of office expiring at the annual general meeting of shareholders in 2005.
 
Board members shall retire from office no later than the annual general meeting after their 72nd birthday.
 
The Board further appoints a Company secretary who need not be a member of the Board.
 
Section 2. General Powers. The Board shall exercise its function as required by law, the Articles of Associa­tion and these Regulations. The Board shall de­termine the principles of the Company's and the Group's business strategy and policies.The Board shall be authorized to pass resolutions on all matters which are not (i) reserved to the shareholders' meeting of the Company (Shareholders' Meeting) by the Articles of Association, (ii) delegated to the CEO or the Officers, provided that applicable law allows such delegation, or (iii) the tasks re­served to any Board Committee by applicable law or these Regulations.
 
Section 3. The Board has the following powers and duties:
 
(a)  
 the ultimate direction of the Company and the issuance of the necessary guidelines in accordance with ap­pli­cable Swiss law and regulations;
 
(b)  
 the determination of the Company's organizational structure, including the enact­ment and amendment of these Regulations;
 
(c)  
 the determination of the Company's accounting principles, financial con­trol and fi­nancial planning;
 
(d)  
 the appointment and removal of the Company secretary, the members of the Board Committees nominated by the Board and the Executive Management of the Company and the Group, as well as the de­termination of their sig­natory power and the signatory power of other authorized signatories (see Article X, Section 1);
 
(e)  
 the ultimate supervision of the persons entrust­ed with the manage­ment of the Company, in particular with regard to their compli­ance with applicable law, the Articles of Association, these Regulations and any ancillary regu­lations and guidelines of the Company;
 
(f)  
  the adoption of resolutions concerning an increase in share capital to the extent that such power is vested pursuant to Swiss corporation law in the Board and of resolutions concerning the confirma­tion of capital increases and corre­sponding amendments to the Articles of As­sociation, as well as making the required report on the capital increase;
 
(g)  
 the review and approval of the business report and the financial statements and any required filings with regulatory authorities or stock exchanges (unless delegated by these Regulations) as well as the preparation of the Sharehold­ers' Meet­ing and the im­plementa­tion of its resolutions;
 
(h)  
 the examination of the professional qualifications of the Company's audi­tors;
 
(i)  
 the notification of the court if the liabilities of the Company exceed the assets of the Com­pany (art. 725 CO);
 
(j)  
  the approval of transactions as listed in Annex 3.3 (k) to these Regulations of the Company and any company of the Group;
 

 
 
 
 

(k)  
 the approval of the annual investment and operating budgets as well as the long-term plan of the Com­pany and the Group;
 
(l)  
 the exercise of shareholder rights in the Subsidiaries, as well as the ultimate control of the business activities of the Subsidiaries;
 
(m)  
 the approval of executive regulations promulgated in accordance with Article XI, Section 2 of these Regulations;
 
(n)  
 the establishment of the Company's dividend policy;
 
(o)  
 the approval of any registration statements, prospectuses, listing particulars, notices and circulars to holders of Company securities or recommendations in respect of any matters which may be submitted to holders of the Company's securities (unless delegated by these Regulations);
 
(p)  
 the review and approval of the recommendations of the Board Committees;
 
(q)  
 the response to any approach regarding a takeover offer for the Company;
 
(r)  
 the adoption, implementation and interpretation of any code of ethics and business practice;
 
(s)  
 the ratification of documents requiring Board approval according to the Swiss Merger Act;
 
(t)  
 to determine the membership and terms of reference of any Board Committees; and
 
(u)  
 to take any and all other decisions or actions that are vested with the Board according to applicable law and that cannot be delegated.
 
Section 4. Delegation of Other Duties. The Board herewith delegates all other duties, including the preparation and im­ple­menta­tion of the Board resolutions as well as the supervision of particular as­pects of the business in the sense of art. 716a para. 2 CO and the man­agement of the Company in the sense of art. 716b CO to the CEO.
 
The Board may, upon giving appropriate notice to the corporate body or individ­ual to whom it has delegated any of its powers and duties, re-assume re­sponsi­bility for such powers and duties. Similarly, the Board may, upon giving appropri­ate notice, delegate such powers and duties to any other corporate bodies or in­dividuals as it may from time to time deem appropriate. Any such delegation shall operate as a variation of the rules of competence set forth in these Regulations unless and until the Board re-assumes responsibility for any delegated matters.
 

 
 
 
 


 
Section 5. Meetings. The Board shall convene as often as necessary, at least four times a year. Board meetings shall be held at the Company's place of incorporation or at such other place as the Board may determine.
 
The meetings shall be called by the Chairman or on his behalf by the Sec­retary. A meeting shall also be called by the Chairman upon the written re­quest of a Board mem­ber indicat­ing the items and the proposals to be sub­mitted. The Chairman shall decide whether per­sons other than the directors may attend a meet­ing.
 
Notice of meetings shall be given ten days in advance in writing and the notice shall set forth the agenda. Each member of the Board may demand that items be placed on the agenda. The relevant request must be submitted in writ­ing to the Chairman at least 14 days before the meeting. Urgent items that are brought up after the notice of the meeting has been distrib­uted may be dis­cussed at the meeting. Resolutions on such matters can only be passed if all Board members attending the meeting agree. In urgent cases, the Chairman may call a meeting at short no­tice in writing or by other convenient means of commu­nication.
 
Meetings of the Board may be held in person or by telephone confe­rence or other means of direct commu­nication.
 
Section 6. Board Resolutions. The Board shall have a quorum when the major­ity of its members are present. Board members cannot appoint proxies. No atten­dance quorum is required if the meeting is called to certify an increase of capital and to effect the amendment of the Articles of As­sociation related thereto.
 
Subject to Article V, Section 5 of these Regulations, resolutions of the Board shall be adopted upon a ma­jority of the votes cast. In case of a tie, the acting chairman has a casting vote.
 
Resolutions may also be passed in writing, provided no Board member requests oral delib­eration within 3 business days of notification of the proposal. To be valid, resolutions in writing must have been communicated to all Board members, and must have been approved in writing by a majority of the Board members.
 
In urgent cases, the Board may pass circular resolutions by e-mail, provided that all members of the Board have received the proposed resolutions and that none of the members requests that the matter be deliberated at a board meeting. Any such urgent circular resolutions shall be ratified by the Board at a subsequent meeting or by circular resolution in writing.
 
Section 7. Board Minutes. All resolutions shall be properly recorded in Board minutes which must be signed by the acting chairman and the Sec­retary.
 

 
 
 
 

In the case of resolutions by circular letter (in writing), such let­ters qualify as Board minutes if signed by all, including the dissenting, mem­bers of the Board and the Secretary.
 
Section 8. Information and Reporting. Each member of the Board is entitled, at the Board meet­ings, to request and receive from the other Board mem­bers and from the management in­forma­tion on all af­fairs of the Company.
 
Outside of the Board meetings, each member of the Board may request infor­ma­tion from the CEO on the gen­eral course of business and, upon approval by the Chair­man, each member of the Board may obtain in­formation on specific transactions and/or access to business docu­ments.
 
Section 9. Compensation. All members of the Board, except for the Chairman and the CEO, shall be paid an annual cash retainer for their ser­vices as directors out of the funds of the Company. Such compensation, including any award of nonqualified stock options, restricted stock or restricted stock units to non-employee directors, shall be determined by the Compensation Committee.  A non-employee director is defined as being neither a member of Nestlé’s board of directors nor a full-time employee of Nestlé or Alcon.
 
In addition to the above, the directors shall be paid out of the funds of the Com­pany all expenses properly incurred by them in the discharge of their duties, in­cluding their expenses of traveling to and from the meetings of the Board, meetings of the Board Com­mittee, Shareholders' Meetings and sepa­rate meetings of the holders of any class of securities of the Company.
 
The Board may grant special compensation to any director who per­forms any special or extra services to or at the request of the Company. Special compensation may be made payable to a director who has performed any special or extra services in addition to his ordinary compensation (if any) as a di­rector.
 

 
ARTICLE IV                                                        
 

 
Chairman and the Vice-Chairman
 
Section 1. Powers and Duties. The Chairman has the following powers and du­ties:
 
(a)
organizing and preparing of the agenda for the Shareholders' Meetings and Board meet­ings;
 
(b)
presiding over the Shareholders' Meetings and Board meet­ings; and
 
(c)
signing of the Company's application for registra­tion with the Commercial Register (which function may be delegated to other Board members).
 

 
 
 
 

Section 2. Authority. Should the Chairman be unable or unavailable to exercise his func­tions, his functions shall be as­sumed by the Vice-Chair­man, or if the latter should also be unable or unavailable, another mem­ber of the Board ap­pointed by the Board.
 

 
ARTICLE V                                                        
 

 
Board Committees
 
Section 1.  General. The Board may appoint Board Committees for specific ar­eas from among its members. Together with their appointment, the Board shall establish the appro­priate rules with respect to the mission, the authority and the reporting of the per­tinent Board Committee.
 
All members of the Board are invited to attend any meetings of any of the Board Committees and,  upon request of the chairman of such Board Committee, will receive all material distributed to such Board Committee members.
 
Notwithstanding the generality of the above, the following permanent Board Com­mittees shall be appointed.
 
Section 2.  Compensation Committee. The Compensation Committee shall be comprised of at least four members of the Board, at least one of which shall be designated by Nestlé as long as Nestlé remains as the Company's majority shareholder (the Majority Shareholder), one of which shall be designated by Novartis AG for so long as it is a shareholder of the Company holding at least 10% of the Company’s outstanding shares, and at least two of which shall be independent directors (as that term is understood pursuant to the rules and regulations of the New York Stock Exchange as applicable from time to time (the NYSE Rules) and to the extent permitted by the NYSE rules).  The Compensation Committee shall operate under and in accordance with a Charter adopted by the Board.
 
The members of the Compensation Committee shall be appointed for a one-year term. Members of the Compensation Committee shall be eligible for re-election.
 
The Compensation Committee shall have the following powers and du­ties:
 
(a)
review of the general compensation strategy of the Company and the Group;
 
(b)
recommendations for approval by the Board of compensation and benefits programs for the CEO and the members of Group Ex­ecu­tive Management;
 
(c)
review of the terms of employment between the Company and any executive officer or key employee;
 

 
 
 
 

(d)
administration of the long-term incentive plan and recommendations to the Board for individual grants under this plan; and
 
(e)
decision on the remuneration of the Board members.
 
The Compensation Committee shall meet at least twice per year. It shall report to the full Board on any decisions taken and on any other important employment, salary and benefit matters.
 
The Compensation Committee may recommend to the Board of Directors that a discretionary pool of options or other incentive awards be made available to the CEO for grant to employees of the Group in any given business year. Any option grants by the CEO shall be ratified by the Compensation Committee on a quarterly basis. The size and terms of the discretionary pool of options shall be determined by the Board of Directors upon recommendation of the Compensation Committee on an annual basis. Any unawarded options out of the discretionary pool for a given business year will be available for allotment to employees in subsequent business years.
 
Section 3.  Audit Committee. The Audit Committee shall be comprised of at least three members of the Board all of whom shall be independent directors as defined under the NYSE Rules. In addition, each member of the Audit Committee shall meet all applicable requirements of the Audit Committee Policy of the New York Stock Exchange with respect to financial literacy, accounting or related financial expertise, and any other matters required by the NYSE. The Audit Committee shall invite one representative of the Majority Shareholder to participate in the deliberations relating to the matters contemplated under this Section 3 paragraphs (h), (i), (j), (k) and (m) below, and on financial matters to be submitted to the Board of Directors for approval.  The Audit Committee shall operate under and in accordance with a committee charter adopted by the Board.
 
The purpose of the Audit Committee is to assist the Board in fulfilling its responsibilities to oversee the Company's financial reporting process, including monitoring the integrity of the Company's financial statements and the independence and performance of the Company's internal and external auditors. The Audit Committee's responsibility is one of oversight and, in carrying out its responsibility, the Audit Committee is not providing any expert or other special assurance as to the Company's financial statements.
 
The Chief Financial Officer of the Alcon Group may be invited to attend meetings of the Audit Committee as a guest.
 
The members of the Audit Committee shall be appointed for a one-year term. Members of the Audit Committee shall be eligible for re-election.
 
The Audit Committee shall have the following powers and duties:
 

 
 
 
 

(a)
to review the adequacy of the system of internal accounting procedures of the Company and the Group, and to oversee that effective systems of internal financial controls and for report­ing non-financial operating data are maintained;
 
(b)
to make recommendations to the Board regarding the appointment of in­dependent auditors of the Company and the Group;
 
(c)
to hold discussions with the independent auditors of the Company and the Group regarding their audit procedures, including the proposed scope of the audit, the audit results and the related management letters;
 
(d)
to review the audit results and related management letters;
 
(e)
to review the services performed by the independent auditors of the Company and the Group in connection with determining their independence;
 
(f)
to review the reports of the internal and outside auditors and to discuss their contents with the auditors and with the Group Executive Management;
 
(g)
to oversee the selection and terms of reference of the internal auditors and the outside auditors of the Company and the Group;
 
(h)
to make recommendations for approval by the Board of an asset and liability management policy and strategic direction;
 
(i)
to have overall supervisory responsibility to ensure proper implementation of the financial strategy as approved by the Board;
 
(j)
to monitor strategy execution, portfolio management, risk management and the carrying out of special actions necessary to support the strategy;
 
(k)
to review periodically the financial results of the Group as achieved;
 
(l)
to oversee that the financial performance of the Group is properly meas­ured, controlled and reported;
 
(m)
to recommend any share repurchase program for approval by the Board;
 
(n)
to review and discuss the quarterly financial statements with manage­ment, and to review and discuss the annual financial statements with manage­ment and the outside auditors;
 
(o)
to ensure the ongoing compliance of the Company and the Group with legal require­ments, accounting standards and the provisions of the NYSE Rules;
 

 
 
 
 

(p)
to approve (i) the form and contents of a press release containing information about the Company's earnings (Earnings Release) for each quarter other than the quarter ending December 31, (ii) the issuance of each Earnings Release by the Company in the form approved by the Audit Committee, (iii) the form and contents of a Report of Foreign Issuer on Form 6-K containing financial statements and management's discussion and analysis of financial condition and results of operations (a Report) for each quarter other than the quarter ending December 31, (iv) the furnishing of each Report to the United States Securities and Exchange Commission and all exchanges on which the Company's securities are listed to the extent required by the rules of such exchanges, in each case in the form approved by the Audit Committee; and
 
(q)
to review and reassess the adequacy of the Audit Committee provisions of these Organizational Regulations annually and submit any proposals for revision to the Board for approval.
 
In discharging its oversight responsibilities, the Audit Committee shall have unrestricted access to the Company's management, books and records.
 
The Audit Committee shall meet at least four times per year. It shall regu­larly report to the Board on its findings and propose the appropriate actions. The ultimate responsibility for approving the an­nual and quarterly financial state­ments will remain with the Board.
 
Section 4. Nominating and Corporate Governance Committee. The Nominating and Corporate Governance Committee shall be comprised of at least four members of the Board, as determined from time to time by the Board.  At least two Committee members shall be chosen from among the inde­pendent Directors as defined under the NYSE Rules; in addition, at least one Committee member shall be designated by Nestlé as long as Nestlé remains as the Majority Shareholder, inclusive of the Vice-Chairman of the Board, and one Committee member shall be designated by Novartis AG for so long as it is a shareholder of the Company holding at least 10% of the Company’s outstanding shares.  The Nominating and Corporate Governance Committee shall operate under and in accordance with a committee charter adopted by the Board.
 
The members of the Nominating and Corporate Governance Committee shall be appointed by the full Board for a one year term. Members of the Committee shall be eligible for re-election. The chairper­son of the Committee shall be desig­nated by the Board.
 
The Nominating and Corporate Governance Committee shall have the following powers and duties:
 
(a)
Determination of the criteria, objectives and procedures for selecting mem­bers of the Board;
 

 
 
 
 

(b)
Search and review of potential candidates qualified to become members of the Board, and recommendation of such individuals to the full Board for a nomination for election by the shareholders;
 
(c)
Review of nominations for re-election of Board members;
 
(d)
Recommendation to the Board as to the class of directors on which a new director shall serve;
 
(e)
Recommendation of Board members for appointment to a Board commit­tee;
 
(f)
Review of appropriateness of continued service on the Board of members whose circumstances (including business or professional affiliations or re­sponsibilities) have changed or who contemplate accepting a directorship on another public company board or an appointment to an audit or com­pensation committee of another public company board;
 
(g)
Recommendation to the Board for the appointment of the members of the Executive Management, upon motion of the CEO;
 
(h)
Oversight of the Company's orientation process for newly elected members of the board, and assistance of the board in its implementation; assess­ment of the adequacy of and need for additional continuing director educa­tion programs;
 
(i)
Development of corporate governance guidelines for the Company, assess­ment of those guidelines at least on an annual basis;
 
(j)
Oversight of the system and procedures for the education, development and orderly succession of senior members throughout the Group, in­cluding, at least annually, review of the CEO's short- and long-term succes­sion plans for the CEO and other senior management positions;
 
(k)
Coordination of the annual evaluation of the Board and its committees;
 
(l)
Review of its own performance and reassessment of the adequacy of its rules of procedures.
 
In discharging its functions, the Nominating and Corporate Governance Com­mittee shall have the authority to retain and terminate any search firm to be used to identify candidates for the position of Board member or member of Executive Management. The Committee may further ob­tain, at the expense of the Com­pany, advice and assistance from internal or ex­ternal legal, accounting or other advisors as it deems advisable without having to seek Board approval. The Committee shall finally have the authority to con­duct or authorize investigations into or studies of any matters within the Com­mittee's scope of re­sponsibilities.
 

 
 
 
 

The Nominating and Corporate Governance Committee shall meet at least four times per year. It may request that any directors, officers or other employees of the Company, or any other person whose advice is sought by the Committee, attend any Committee meetings to provide such information as the Committee requests. The Committee shall take minutes of its meetings, and shall regularly report to the Board on its findings and propose the appropri­ate actions.
 
Except as set forth in this Article V, Section 4 or in any resolution of the Board of Directors, the Nominating and Corporate Governance Committee shall set its own rules of procedure.
 
Section 5.  Independent Director Committee. If any of the following transactions is proposed to be taken by the Company, the Board shall form a special com­mittee of no less than three independent directors as defined under the NYSE Rules who shall be responsible for protecting the interests of the minority shareholders of the Company. The Board shall only resolve such matters if a majority of the members of Independent Director Com­mittee so recommends. Such matters are
 
(a)
a proposed merger, takeover, business com­bination or related party transaction of the Company with the Majority Shareholder or any group company of the Majority Shareholder;
 
(b)
a proposed bid for the shares of the Company by any entity owning a majority of the Company's outstanding voting rights;
 
(c)
a proposed repurchase by the Company of all the shares not owned by an entity owning a majority of the outstanding voting rights of the Com­pany; or
 
(d)
any change to the powers and duties of the Independent Director Committee.
 
Section 6.  Committee Procedures. Each of the Board Committees shall estab­lish its own terms of reference which shall, to the extent necessary or expedient, comply with the provisions of the NYSE Rules.
 
Board Committees shall meet at the place of incorporation of the Com­pany or at another place as determined by the chairman of the Board Committee.
 
Section 7.  Research and Development and Scientific Advisory Board. The Board may appoint a research and development and scientific advi­sory board (the R&D Advisory Board) that is comprised of no fewer than five members. The chairman of the R&D Advisory Board shall be desig­nated by the Board, one member shall be designated by the Majority Shareholder, and the remaining members of the R&D Advisory Board shall be designated by the Chairman of the Company and shall not otherwise be affiliated with the Company or the Majority Shareholder.
 

 
 
 
 

The members of the R&D Advisory Board shall be appointed for terms of up to three years. Members shall be eligible for re-election.
 
The R&D Advisory Board shall have no executive or managerial functions. Instead, its function shall be:
 
(a)
to review and make recommendations regarding the Company's research and devel­opment objectives; and
 
(b)
to monitor new developments, trends and initiatives in the pharmaceutical industry.
 
The R&D Advisory Board shall meet at least twice per year. It shall regularly report to the full Board on its procedures.
 

 
ARTICLE VI                                                        
 

 
Executive Officers of the Company and the Group
 
Section 1. The Company. The Company is a holding company which operates principally through its operating Subsidiaries. All business and operational decisions (including cost control and similar measures) as well as decisions of business strategy of the Group shall be determined by the Board. In addition, the executive officers of the Company (other than the CEO) are responsible for
 
(a)  
conducting the administrative affairs of a holding company, including handling all communications with the competent commercial register and tax authorities and keep­ing of the Company's statutory books and records;
 
(b)  
exercising the shareholder rights with respect to those Subsidiaries that are directly held by the Company;
 
(c)  
administration of trademarks owned by the Company; and
 
(d)  
funding of research and development projects of the Group on a Group-wide basis, administration of intellectual property rights derived from such research and development projects, collection of license income relating to intellectual property rights derived from such research and de­velopment projects; and purchase of intellectual property rights.
 
Section 2. The Group. The principal Subsidiary of the Company is Alcon Laboratories. The executive management of Alcon Laboratories will coordinate the activities of the Group, subject to the ultimate direction and control by the Board. In this capacity, the executive management of Alcon Laboratories will
 

 
 
 
 


 
(a)  
coordinate the ongoing business and operations of the operat­ing Subsidiaries of the Group;
 
(b)  
coordinate research and development, manufacturing, sales and distribution activities of the Group;
 
(c)  
coordinate marketing activities of the Group; and
 
(d)  
coordinate financing, treasury, legal and tax functions (other than matters relating directly to the holding company).
 

 
ARTICLE VII                                                        
 

 
Chief Executive Officer
 
Section 1. Appointment and Term of Office. The CEO is appointed by the Board for an indeterminate term of of­fice. Notwithstanding anything to the contrary, his term shall automatically end upon ter­mi­na­tion of his Board member­ship.
 
The CEO shall be registered in the commercial register as Managing Direc­tor (Delegierter des Verwaltungsrates). The CEO shall coordinate the group-wide activities in his function as Chief Executive Officer of Alcon Laboratories.
 
Section 2. Powers and Duties. The CEO shall have all the powers and duties that are not explicitly reserved to the Board or a Board Committee by these Regulations.
 
Section 3. Reporting. The CEO shall regularly inform the Board at the Board meetings on the cur­rent course of busi­ness and all major business matters of the Company and its Sub­sidiaries. Extraordinary matters shall be repor­ted to the members of the Board without de­lay by circula­tion letter or any other means of communication.

 
 
ARTICLE VIII
 

 
Conflict of Interest
 
Section 1. Definitions. For purposes of Articles VIII and IX:
 
(a)  
Conflicting Interest shall mean any interest a Board member may have with respect to a matter due to the fact such Board member or a Re­lated Person (as hereinafter defined) has a financial or non-financial interest (including but not limited to an interest with respect to such matter for a Related Person that is detrimental to the Company or
 


at conflict with the interests of the Company (Competitive Interest)) in, or is otherwise closely linked to, the matter, and such interest is of such significance to the Board member or a Related Person that the interest would rea­sonably be expected to interfere with the Board member's judgement if he were called upon to participate in discussions of the Board or any Board Committee relating to, or vote on, the matter.
 
(b)  
Related Person of a Board member means
 
(i)  
the spouse (or a parent or sibling thereof) of the Board member, or a child, grandchild, sibling, parent (or spouse of any thereof) of the Board member, or an individual having the same home as the Board member, or trust or estate of which an individual specified in this clause (i) is a substantial beneficiary;
 
(ii)  
a trust, estate, incompetent or minor of which the Board member is a trus­tee, administrator or guardian; or
 
(iii)  
one of the following persons or entities: (A) an entity of which the Board member is a director, general partner, agent, major share­holder, em­ployee or designee of such person or entity to the Board; (B) a person that controls one or more of the entities specified in subclause (A) or an entity that is controlled by, or is under common control with, one or more of the entities specified in subclause (A); or (C) an indi­vidual who is a general partner, principal or employer of the Board mem­ber.
 
Section 2. General. A Board member who believes that he may have a Conflicting Interest (Conflicting Director) which involves the Company shall inform the Chairman of the fact and the nature of the Conflicting Interest as soon as he becomes aware of such Conflicting Interest. In the event that the Chairman becomes aware of a Board member’s potential Conflicting Interest, the Chairman shall promptly contact the potentially Conflicting Director and discuss with the Conflicting Director the nature and extent of such Conflicting Interest.
 
Upon receipt of the notice that a Board member has a Conflicting Interest, or upon the Chairman becoming aware of a Conflicting Interest of a Board member, the Chairman will implement the appropriate measures to ensure that the interests of the Company are adequately protected. The Chairman will resolve to what extent the Conflicting Director shall be excluded from information and deliberations relating to the matter giving rise to the Conflicting Interest. At the next meeting of the Board, the Chairman shall inform the Board about the Conflicting Interest and the measures taken in order to adequately protect the Company. To the extent that a Board member disagrees with the conclusion that a Conflicting Interest exists or with the measures taken to address such Conflicting Interest, he may request that the Board consisting of non-Conflicted Directors only shall resolve as to the issue of the existence of a Conflicting Interest and the measures to be taken.
 

 
 
 
 

In the event that the Chairman is the Conflicting Director, the Chairman or any Board member who becomes aware of the Conflicting Interest shall inform the Board about the Conflicting Interest and, following a discussion with the Chairman, the members of the Board other than the Chairman shall determine the appropriate measures to take to protect the Company’s interests and determine to what extent the Chairman shall be excluded from pertinent information, the deliberations and the voting relating to the matter giving rise to the Conflicting Interest.
 
Subject to any applicable statutory provisions to the contrary, a Board member shall not be disqualified by his office from entering into any contract with the Company (either with regard to his tenure of any office or position with the Com­pany, or as vendor, purchaser or otherwise).
 
Section 3. Duty to Abstain. Members of the Board shall abstain from exercising their voting rights in matters involving a Conflicting Interest; it being understood that they shall abstain from participating in, or receiving any information in respect of, any item or matter brought before the Board or any Board Committee in which they may have a Competitive Interest. If a Board member is re­quired to abstain from voting in a matter, he shall not be counted in the quorum of the meeting in question. In addition, such Board mem­ber, as well as the other members of the Board, shall use their respective best efforts to ensure that the Board member with the Conflicting Interest does not receive any non-public, proprietary and/or confidential in­formation with respect to such matter. In particular, and without limitation to the foregoing, a Board member shall not vote or be counted in the quorum of the meeting in respect of any resolution concerning the following matters:
 
(a)  
his own appointment, including fixing and varying its terms;
 
(b)  
the termination of his own appointment as the holder of any office with the Company or any other company in which the Company holds an equity in­terest;
 
(c)  
any transaction in which he or any Related Person is an inter­ested party.
 
Notwithstanding the provisions of the foregoing paragraph, a director shall be entitled to vote and be counted in the quorum on:
 
(a)
any issue or offer of securities of the Company in respect of which the direc­tor or any Related Party is or may be entitled to participate in their ca­pacity as holder of any such securities;
 
(b)
any contract in which he or any Related Party is interested only by virtue of his interest in securities of the Company;
 
(c)
any contract concerning pen­sion fund or retirement, death or disability bene­fits schemes under which he may benefit and which affords to direc­tors only those
 

 
 
 
 

 privileges and advantages which are generally afforded to the employees to whom the fund or scheme relates;
 
(d)
on any proposal regarding the stock incentive plan which relates both to directors and employees and affords to any directors only those privileges and advantages which are generally afforded to the employees to which the scheme relates; and
 
(e)
any contract concerning the purchase or maintenance of insurance for any director or officer of the Company against any liability.
 

 
ARTICLE IX                                                        
 

 
Interests in Shares and Options
 
Section 1. General. Each Board member and member of the Group Executive Management shall dis­close to the Company the extent of his shareholdings and holdings of options to purchase shares of the Company on a regular basis as established by the Board from time to time.
 
Section 2. Specific Rules. Each Board member and member of the Group Executive Management shall, upon assuming office, notify the Company in writing of
 
(a)
the number of shares (and options or conversion rights with respect to shares) of the Company held by himself or any Related Person;
 
(b)
the number of other securities of the Company held by himself or any Re­lated Person;
 
(c)
the number of shares (and options or conversion rights with respect to shares) of any Subsidiary of the Company held by himself or any Related Person
 
(the securities referred to in lit. (a) through (c) above collectively, the Rele­vant Securities).
 
This information shall be updated at least once annually or more fre­quently if requested by the Board.
 
Other events which require notification include (i) the acquisition or dis­posal of any Relevant Securities, (ii) the entering into of a contract to sell any such Rele­vant Securities, and (iii) the assignment of any right granted to a Board member or to a member of the Group Executive Management to subscribe for Relevant Securities.
 

 
 
 
 


 
Section 3. Share Dealings. The Board will establish a separate insider trading policy and a policy on dealings in shares of the Company.
 

 
ARTICLE X                                                        
 

 
General Provisions
 
Section 1. Signatory Power. The Board members and all other persons authorized to represent the Company shall have joint signatory power by two for the Company unless resolved otherwise by resolution of the Board.
 
Section 2. Confidentiality. The Board members and officers shall keep confidential all in­formation and documents obtained in connection with the exercise of their function for the Company.
 
Upon termination of their function, the Board members and officers shall without delay return to the Company all documents ob­tained in connection there­with.
 
Section 3. Insurance. The Company may procure Directors and Officers' liabil­ity insurance for the Board members and for the key executive officers of the Company and the Group in line with best practice for US listed pharmaceutical companies. Any costs of such insurance shall be charged to the Company.
 

 
ARTICLE XI                                                        
 

 
Final Provisions
 
Section 1. Effectiveness. These Regulations shall become effective as of the date of approval by the Board.
 
Section 2. The corporate bodies and officers entrusted with the management of the Com­pany shall promulgate such executive regulations as are necessary for the im­plementation of these Regulations subject to prior approval by the Board as mentioned in Article III, Section 3(m) above.
 
Section 3. The Board shall review these Regulations from time to time with a view to ascertain whether they are appropriate for their purpose. Such a review shall first be undertaken prior to the annual general meeting approving the financial statements for the business year 2002 and thereafter no less than once annually. Any amendment of these Regulations shall only be valid if such amendment is in writing and is approved by at least two-thirds of the Board members attending such meeting. Any amendment affecting the
 

 
 
 
 

powers and duties of the Independent Director Committee shall only be valid if approved by a majority of the members of such committee.
 
Section 4. Any provisions of these Regulations relating to nomination and/or appoint­ment rights of the Majority Shareholder shall be amended or repealed as and when the equity interest of the Majority Shareholder in the Company shall fall below 50% of the voting rights of the Company and/or the equity interest of Novartis AG falls below 10% of the voting rights of the Company.
 

 
SO RESOLVED as of February 10, 2009
 

 
The Chairman:                                                                        The Vice-Chairman:
 
/s/ Cary Rayment                                                                    /s/ Francisco Castañer